[NCUC-EC] NCUC-EC Digest, Vol 62, Issue 23

Sun Mar 4 21:52:41 CET 2018

There is a fairly well-developed travel policy available here:
https://www.ncuc.org/get-involved/travel-policy/  The only thing you need
to decide is to just see if EC members travel request should follow the
same procedure. If so, then you just apply that (for the future). Of course
you could decide on coming up with more developed rules but then someone
has to start drafting it.

I am not going to reply to Michael's insinuation that I was the source of
spreading his email about per diem. That's beneath me. But from my
experience, if there are concerns with the allocation of funds, then the
appropriate response is to justify your decision and your request based on
what has been customary at NCUC, the travel policy and other matters and
promise to improve things. I think that's a more accountable way of dealing
with issues rather than calling a member's complaint "ridiculous".

In the past, EC members did not request to be funded for travel to ICANN
from NCUC money. Once I requested it (after going to a meeting in Ireland
which was partially funded and had to pay a lot out of pocket) and then
withdrew my request because I felt uneasy. We are a bunch of civil society
orgs and individuals, considering scarce resources we have, we need to
build NCUC, so leaders decided not to use NCUC money as much as they could.
Many times NCUC members have paid out of their pocket to attend ICANN
meetings and work for NCUC. I am not at all saying you need to do this, but
considering this background, if you submit requests to be funded multiple
times then you need to be open to provide justifications and answer
questions.

One lesson I have learned from being in a leadership role at ICANN is that
being responsive to questions and complaints however unpleasant they are,
can bring greater outcomes, can make us more accountable and transparent
and improve our processes. I wish you luck in this endeavor.

Farzaneh

On Sun, Mar 4, 2018 at 2:45 PM, <ncuc-ec-request at lists.ncuc.org> wrote:

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> Today's Topics:
>
>    1. Re: Travel Support for ICANN61 (Louise Marie Hurel)
>
>
> ----------------------------------------------------------------------
>
> Message: 1
> Date: Sun, 4 Mar 2018 19:45:15 +0000
> From: Louise Marie Hurel <louise.marie.hsd at gmail.com>
> To: Bruna Martins dos Santos <bruna.mrtns at gmail.com>
> Cc: Michael Karanicolas <mkaranicolas at gmail.com>, "Exec. Comm"
>         <ncuc-ec at lists.ncuc.org>
> Subject: Re: [NCUC-EC] Travel Support for ICANN61
> Message-ID:
>         <CA+Ks+AAb+9-6tU5Ha9qBmOWat3QHfnGb=Jtp9Uss2EEX6caUcw at mail.gm
> ail.com>
> Content-Type: text/plain; charset="utf-8"
>
> Hi all,
>
> I don't see why and how the question of reviewing the decision came up. And
> would kindly suggest that we proceed carefully when interpreting and
> assuming that emails refer to starting a review process.
>
> On another note, and following up on Bruna's last email, I think this is a
> good opportunity for us to try and think about what procedures/good
> practices might be useful in building transparency or request for
> information regarding a particular decision. I ran through the operating
> procedures and think there is space to do so. Maybe we can continue to
> discuss this later, but thought it might be important to raise this now.
> I know I keep bringing up the Operating Procedures, but I really think that
> if we want to address some of the underlying issues that may well go beyond
> taking fires down (and I do not wish that this is interpreted as me
> diminishing the issues being addressed in any way) it is fundamental to
> think of ways in which we can embed practices within NCUC in general and
> NCUC EC in particular that meet the needs/demands we have been potentially
> identifying.
>
> All the best,
>
>
> Louise Marie Hurel
>
> Cybersecurity Project Coordinator | Igarapé Institute
>
> London School of Economics (LSE) Media and Communications (Data and
> Society)
> Skype: louise.dias
> +44 (0) 7468 906327
> *l.h.dias at lse.ac.uk <l.h.dias at lse.ac.uk> *
> louise.marie.hsd at gmail.com
>
>
> 2018-03-04 15:23 GMT+00:00 Bruna Martins dos Santos <bruna.mrtns at gmail.com
> >:
>
> > Last but not least, we should all be working into answering to the calls
> > and voting on proposals on the deadlines given by Renata - and maybe even
> > make a short record of our votes public on the list.
> >
> > Claiming transparency also requires us to be more open about our
> positions
> > - whether we like a proposal or not - and trying to conceive group
> > decisions.
> >
> > 2018-03-04 12:18 GMT-03:00 Bruna Martins dos Santos <
> bruna.mrtns at gmail.com
> > >:
> >
> >> Guys,
> >>
> >> IMHO this question is settled and we should not take back the CROP
> >> proposal - Michael shouldnt have to, but he just submitted his
> Remittance
> >> Advice and we know for a fact that he did not request NCUC Funding out
> of
> >> pure greediness.
> >>
> >> Also, given that this is a meeting in which the NCUC leadership team
> wont
> >> be fully present, we could use all the unity and help possible given
> that
> >> half of the EC is new and the amount of meetings we have in our hands.
> >>
> >> Please lets settle this question guys!
> >>
> >>
> >> Best,
> >> Bruna
> >>
> >> 2018-03-04 11:57 GMT-03:00 Michael Karanicolas <mkaranicolas at gmail.com
> >:
> >>
> >>> Hi Ines,
> >>>
> >>> I think it should be a transparent discussion, and I don't think that
> >>> your suggestion would have been unreasonable on its face - if my per
> >>> diem had been 600 USD. As it happens, it's less than half of that -
> >>> 250 USD (300 USD - 50 USD in bank fees). Good luck getting 6 nights in
> >>> Puerto Rico for that - even 3 nights in that area of San Juan would be
> >>> pushing it.
> >>>
> >>> But I have to ask - why are we talking about my per diem? This is not
> >>> the normal course of discussion when an EC member requests travel
> >>> support for a meeting he is heavily involved in. I don't recall this
> >>> ever coming up for previous requests - which are pro forma.
> >>>
> >>> About a month ago, I sent a single email to Farzi, inquiring about my
> >>> per diem rates, as a possible way to cover my hotel - this is before I
> >>> looked into hotel costs, and before the silliness around ICANN travel
> >>> mistakenly telling me I'm covered for the entire time. For some
> >>> reason, that exchange spreads to you, and to whoever wrote that
> >>> ridiculous email to you postulating about some huge pile of cash that
> >>> I'm supposedly sitting on (Hi Ayden!). And now, suddenly, I'm also
> >>> sitting on this enormous per diem, and greedily demanding more money
> >>> from NCUC.
> >>>
> >>> How about you ask me instead of trafficking in rumours?
> >>>
> >>> Honestly - I've met so many good activists that used to participate in
> >>> NCUC and dropped away - and this is exactly why.
> >>>
> >>> Michael
> >>>
> >>> On Sun, Mar 4, 2018 at 5:12 AM, hfaiedh ines <hfaiedh.ines2 at gmail.com>
> >>> wrote:
> >>> > I am sharing for transparency purposes only.
> >>> >
> >>> >
> >>> > Le dimanche 4 mars 2018, Renata Aquino Ribeiro <raquino at gmail.com> a
> >>> écrit :
> >>> >> Hi Ines
> >>> >> Yes
> >>> >> 1 vote for partial funding
> >>> >> There were 4 EC voting so the final decision expressed the majority
> of
> >>> >> votes
> >>> >> I am confused to why are you bringing back your vote. Do you wish to
> >>> ask
> >>> >> the rest of EC to review decisions?
> >>> >> Thanks
> >>> >> Em 4 de mar de 2018 5:02 AM, "hfaiedh ines" <
> hfaiedh.ines2 at gmail.com>
> >>> >> escreveu:
> >>> >>>
> >>> >>> Dear Michael, all
> >>> >>>
> >>> >>> For transparency and for the record. This was my suggestion ( in
> >>> private)
> >>> >>> on Michael's travel support:
> >>> >>>
> >>> >>>
> >>> >>> About per Diem, if it is confirmed to be 600USD, I guess we can
> >>> offer to
> >>> >>> cover for the nights of March 10th,11th,12th and 13th (so that he
> >>> >>> contributes to the Constituency Day) and he can cover up for the
> >>> three
> >>> >>> remaining nights from his per Diem himself.
> >>> >>>
> >>> >>>
> >>> >>>  As we do not really have a confirmation of his per diem and also
> >>> that I
> >>> >>> don't think it is fair to ask him to use all of his perdiem on
> hotel
> >>> nights
> >>> >>> especially that it is CT's mistake, I think 350 USD (for the four
> >>> nights)
> >>> >>> would do, so that we can 'cut the apple in half
> >>> >>>
> >>> >>>
> >>> >>>
> >>> >>>
> >>> >>>
> >>> >>> Le lundi 26 février 2018, Michael Karanicolas <
> >>> mkaranicolas at gmail.com> a
> >>> >>> écrit :
> >>> >>> > Ok - thanks very much, all. I'm happy to do all of those things,
> of
> >>> >>> > course. I'll look into accommodations today.
> >>> >>> > Best,
> >>> >>> > Michael
> >>> >>> > On Sat, Feb 24, 2018 at 5:55 PM, Renata Aquino Ribeiro
> >>> >>> > <raquino at gmail.com> wrote:
> >>> >>> >>
> >>> >>> >> Dear Michael
> >>> >>> >>
> >>> >>> >> The EC has deliberated on your travel funding request and
> >>> allocated
> >>> >>> >> the amount requested (500USD) by a majority of votes.
> >>> >>> >>
> >>> >>> >> This deliberation was guided by our Travel Policy and our
> >>> Operating
> >>> >>> >> Procedures.
> >>> >>> >> https://www.ncuc.org/get-involved/travel-policy/
> >>> >>> >> https://www.ncuc.org/ncuc-operating-procedures/
> >>> >>> >>
> >>> >>> >> The final decision was made considering on your engagement with
> >>> >>> >> working groups and policy work in ICANN, which was highlighted
> by
> >>> the
> >>> >>> >> evaluators. Your collaboration with NCUC programme at ICANN61 is
> >>> also
> >>> >>> >> welcome. Please help obtain and confirm guests and audience to
> be
> >>> in
> >>> >>> >> attendance, guide newcomers to our sessions, outreach on social
> >>> media with
> >>> >>> >> #NCUC and any other tasks concerning our programme. On our work
> >>> meetings, we
> >>> >>> >> hope you can be present on them and bring ideas to fulfill the
> >>> tasks the EC
> >>> >>> >> has at hands. Please remember also that as all funded travelers,
> >>> you should
> >>> >>> >> produce a report to be published as a blog post per our travel
> >>> policy.
> >>> >>> >>
> >>> >>> >> I'm sending this communication asap so you can book accomodation
> >>> at
> >>> >>> >> the best price.
> >>> >>> >>
> >>> >>> >> I trust any EC can add ideas about ICANN61 if they think it is
> >>> >>> >> necessary.
> >>> >>> >>
> >>> >>> >> Thank you,
> >>> >>> >>
> >>> >>> >> Renata
> >>> >>> >>
> >>> >>> >>
> >>> >>> >> On Thu, Feb 22, 2018 at 9:07 PM, Renata Aquino Ribeiro
> >>> >>> >> <raquino at gmail.com> wrote:
> >>> >>> >>>
> >>> >>> >>> Hi
> >>> >>> >>>
> >>> >>> >>> Michael, I'm sorry about that.
> >>> >>> >>> ICANN really has been very restrictive on travel support lately
> >>> and
> >>> >>> >>> we are getting esp. affected.
> >>> >>> >>>
> >>> >>> >>> Everyone, as in other times, I'll chime in if requested advice
> >>> or a
> >>> >>> >>> tiebreak is needed.
> >>> >>> >>> The way these deliberations are going to go also depend on you
> -
> >>> >>> >>> onlist or via email thread w/out proposer.
> >>> >>> >>>
> >>> >>> >>> Please deliberate as fast as possible to ensure good use of
> >>> resources
> >>> >>> >>> if allocation is approved.
> >>> >>> >>>
> >>> >>> >>> As a reminder, guidelines for your deliberation are on NCUC
> >>> website
> >>> >>> >>> sections > Travel Policy and Operating Procedures.
> >>> >>> >>>
> >>> >>> >>> Best,
> >>> >>> >>>
> >>> >>> >>> Renata
> >>> >>> >>>
> >>> >>> >>>
> >>> >>> >>>
> >>> >>> >>>
> >>> >>> >>> On Thu, Feb 22, 2018 at 8:19 PM, Michael Karanicolas
> >>> >>> >>> <mkaranicolas at gmail.com> wrote:
> >>> >>> >>>>
> >>> >>> >>>> Hi all,
> >>> >>> >>>> So I just had a frustrating back and forth with ICANN travel.
> >>> Back
> >>> >>> >>>> on Jan 23, they sent me an email saying my hotel was covered
> >>> from March 6 -
> >>> >>> >>>> 16. Now they've told me that was an error, and I'm only
> covered
> >>> until March
> >>> >>> >>>> 10.
> >>> >>> >>>> I'd like to make a request for travel support, just for my
> >>> hotel,
> >>> >>> >>>> from the 10th-16th. I'm slotted to be at the Sheraton for the
> >>> initial dates,
> >>> >>> >>>> but I can certainly move to somewhere cheaper for the extra
> >>> days. I see
> >>> >>> >>>> places on AirBNB available for well under $100 USD per night,
> >>> so I guess
> >>> >>> >>>> under 500 USD total.
> >>> >>> >>>> In addition to the NCUC session, of course, I have a number of
> >>> >>> >>>> activities I'm supposed to be carrying out at ICANN61,
> >>> including leading the
> >>> >>> >>>> CCWP session on human rights, leading a CCWG session on
> >>> transparency and
> >>> >>> >>>> open data at ICANN, and participating in the RPMs working
> group.
> >>> >>> >>>> Fully understand if you want to move off list to deliberate.
> >>> >>> >>>> Best,
> >>> >>> >>>> Michael
> >>> >>> >>>>
> >>> >>> >>>> </mail/u/0/s/?view=att&th=161d24718dd88452&attid=0.0.1&disp=
> >>> emb&realattid=ii_161bfce49ad3ce3a&zw&atsh=1>
> >>> >>> >>>> _______________________________________________
> >>> >>> >>>> NCUC-EC mailing list
> >>> >>> >>>> NCUC-EC at lists.ncuc.org
> >>> >>> >>>> https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
> >>> >>> >>>>
> >>> >>> >>>
> >>> >>> >>
> >>> >>> >
> >>> >>> >
> >>>
> >>> _______________________________________________
> >>> NCUC-EC mailing list
> >>> NCUC-EC at lists.ncuc.org
> >>> https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
> >>>
> >>>
> >>
> >>
> >> --
> >> *Bruna Martins dos Santos *
> >>
> >> +55 61 99252-6512 <+55%2061%2099252-6512>
> >> Skype ID: bruna.martinsantos
> >> @boomartins
> >>
> >
> >
> >
> > --
> > *Bruna Martins dos Santos *
> >
> > +55 61 99252-6512 <+55%2061%2099252-6512>
> > Skype ID: bruna.martinsantos
> > @boomartins
> >
> > _______________________________________________
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