[NCUC-EC] NCUC Procedures Rules EC Comment Period

[hfaiedh ines]

Friday should be fine for me. I have added my comments to the document too.

2017-04-11 21:25 GMT-04:00 Anna Loup <loupac5556 at gmail.com>:

> Hello all,
>
> The call is going to be at 16.00 this Friday. I will email Maryam to
> schedule to call for the EC.
>
> Anna Loup
>
> On Tue, Apr 11, 2017 at 12:33 PM, Renata Aquino Ribeiro <raquino at gmail.com
> > wrote:
>
>> Hi all
>>
>> Answers inline
>>
>> On Tue, Apr 11, 2017 at 1:58 PM, farzaneh badii
>> <farzaneh.badii at gmail.com> wrote:
>> >
>> >
>> > Farzaneh
>> >
>> > On Tue, Apr 11, 2017 at 12:31 PM, Renata Aquino Ribeiro <
>> raquino at gmail.com>
>> > wrote:
>> >>
>> >> Hi
>> >>
>> >> Thank you for this comprehensive document.
>> >> I've answered the poll and commented on the doc.
>> >>
>> >> I am confused about the outreach session.
>> >> Procedures demand a list of things from the proposer but I haven't
>> >> seen dedicated budget for outreach.
>> >> How can we demand from the proposer a list of requirements if no
>> >> budget or association with NCUC is present?
>> >
>> >
>> > Since I completed the outreach part and specifically mentioned not to
>> > allocate special budget to general outreach, I will explain.
>>
>> Btw says Farrell Folly all over the doc in huge letters
>> Although I understand the contributors are to be acknowledged, perhaps
>> this would be better as a last part of the document  (credits)
>> As it is a collective work, though, of course the group knows best
>>
>> > As I said
>> > before, it is not a great idea to allocate a set budget to outreach
>> > activities because sometimes we get many good requests that we might
>> want to
>> > fund and sometimes we don't get many. Having a set budget can prevent
>> EC to
>> > approve things for the best interest of the constituency. What is
>> important
>> > for EC to consider is regional diversity and the benefit of the outreach
>> > event. It should be assessed whether the person has received funding
>> before,
>> > whether the event they are going to do outreach has the type of audience
>> > that could be potentially NCUC members, if the outreach plan is
>> detailed and
>> > whether the outreach requester is an active member.
>> >
>>
>> I agree w/ all this.
>> this better detailment is what takes me to the next point - if someone
>> doesn't detail (previous or after outreach) what should EC do?
>> will get back to this
>>
>>
>> > I dont understand your question on how can we demand a list of
>> requirements
>> > when there is no budget or association.
>>
>> some outreach are just about a member requesting a speaker or printed
>> material - should they follow the same process?
>>
>> > It is very clear that we consider
>> > such requests and if EC decides, it can give the funding to the
>> requestor.
>> > But what we don't have is a budget allocated specifically to outreach
>> for
>> > each year. of course if all EC members want to have a specific budget
>> and
>> > have a detailed outreach policy like that of the travel support, then
>> we can
>> > do that. I just pointed out that by allocating a strict budget to
>> outreach
>> > you might limit effective outreach activities. For example, if  we need
>> 4000
>> > USD for the outreach Africa event this year and we decide to use NCUC
>> > budget, and we have a budget cap of 4000 USD for outreach for the whole
>> year
>> > then our hands will be tight.
>> >
>> > Moreover, while outreach is great, we also need to have events and
>> > activities for in-reach and make our current members active.
>> >
>>
>> agree w/ all this too
>>
>> also think inreach is priority and could be paired w/ events for
>> training in internet policymaking w/ veterans
>>
>>
>> >> Imagine if someone doesn't comply, also what could be the consequence?
>> >> So I'd take maybe these would be good practices or recommendations but
>> >> obligatory procedures seems a bit of a reach.
>> >> However, as I followed the work of the group as EC only, I understand
>> >> this extended reach in scope could be something the members may wish
>> >> to discuss.
>> >
>> >
>> > If someone does not comply with the requirements and arrange events
>> with our
>> > affiliation, we send a note to them and tell them to inform NCUC in
>> future
>> > events or we will contact the event organizers and tell them that the
>> > affiliation they had was wrong.
>> >
>> > We need a process for those who want to do NCUC outreach or use NCUC as
>> > their affiliation when organizing a session related to NCUC mission.
>> These
>> > procedures address them.
>> >>
>>
>> So getting back to this point
>>
>> OK if members are going to in touch w/ EC for their planning then they
>> have some support to properly picture any association they want to do.
>> Members have varied knowledge of NCUC and experience in planning events.
>> I just hope some leeway is given when they are, in good will, offering
>> spaces to NCUC.
>> Better to educate then police people.
>>
>> Best,
>>
>> Renata
>>
>>
>>
>> >>
>> >> Best,
>> >>
>> >> Renata
>> >>
>> >>
>> >>
>> >> On Mon, Apr 10, 2017 at 12:15 PM, Anna Loup <loupac5556 at gmail.com>
>> wrote:
>> >> > Hello All,
>> >> >
>> >> > I am sending you the link for the Procedural Rules for commenting.
>> >> >
>> >> >
>> >> > https://docs.google.com/document/d/1b-GyV4FQdIZ8MIWiKVznSsxl
>> b-_z7GQCZotf1g_wosk/edit?usp=sharing
>> >> >
>> >> > We will also be having a meeting to go over these rules. As a way to
>> >> > ensure
>> >> > the availability of as many people as possible, please fill out this
>> >> > Doodle
>> >> > poll by Tuesday at  11:59 UTC. Apologies for the short notice/ short
>> >> > timeframe.
>> >> >
>> >> > https://doodle.com/poll/ixeah9rcwtgs89tv
>> >> >
>> >> > Best,
>> >> > Anna Loup
>> >> >
>> >> > _______________________________________________
>> >> > NCUC-EC mailing list
>> >> > NCUC-EC at lists.ncuc.org
>> >> > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>> >> >
>> >> _______________________________________________
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>> >> NCUC-EC at lists.ncuc.org
>> >> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>> >
>> >
>>
>
>
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