[NCUC-EC] NCUC Procedures Rules EC Comment Period

Wed Apr 12 21:11:17 CEST 2017

Hi

Apologies, won't make it on Fri

May have limited email access

Em 12/04/2017 16:07, "hfaiedh ines" <hfaiedh.ines2 at gmail.com> escreveu:

> Friday should be fine for me. I have added my comments to the document too.
>
> 2017-04-11 21:25 GMT-04:00 Anna Loup <loupac5556 at gmail.com>:
>
>> Hello all,
>>
>> The call is going to be at 16.00 this Friday. I will email Maryam to
>> schedule to call for the EC.
>>
>> Anna Loup
>>
>> On Tue, Apr 11, 2017 at 12:33 PM, Renata Aquino Ribeiro <
>> raquino at gmail.com> wrote:
>>
>>> Hi all
>>>
>>> Answers inline
>>>
>>> On Tue, Apr 11, 2017 at 1:58 PM, farzaneh badii
>>> <farzaneh.badii at gmail.com> wrote:
>>> >
>>> >
>>> > Farzaneh
>>> >
>>> > On Tue, Apr 11, 2017 at 12:31 PM, Renata Aquino Ribeiro <
>>> raquino at gmail.com>
>>> > wrote:
>>> >>
>>> >> Hi
>>> >>
>>> >> Thank you for this comprehensive document.
>>> >> I've answered the poll and commented on the doc.
>>> >>
>>> >> I am confused about the outreach session.
>>> >> Procedures demand a list of things from the proposer but I haven't
>>> >> seen dedicated budget for outreach.
>>> >> How can we demand from the proposer a list of requirements if no
>>> >> budget or association with NCUC is present?
>>> >
>>> >
>>> > Since I completed the outreach part and specifically mentioned not to
>>> > allocate special budget to general outreach, I will explain.
>>>
>>> Btw says Farrell Folly all over the doc in huge letters
>>> Although I understand the contributors are to be acknowledged, perhaps
>>> this would be better as a last part of the document  (credits)
>>> As it is a collective work, though, of course the group knows best
>>>
>>> > As I said
>>> > before, it is not a great idea to allocate a set budget to outreach
>>> > activities because sometimes we get many good requests that we might
>>> want to
>>> > fund and sometimes we don't get many. Having a set budget can prevent
>>> EC to
>>> > approve things for the best interest of the constituency. What is
>>> important
>>> > for EC to consider is regional diversity and the benefit of the
>>> outreach
>>> > event. It should be assessed whether the person has received funding
>>> before,
>>> > whether the event they are going to do outreach has the type of
>>> audience
>>> > that could be potentially NCUC members, if the outreach plan is
>>> detailed and
>>> > whether the outreach requester is an active member.
>>> >
>>>
>>> I agree w/ all this.
>>> this better detailment is what takes me to the next point - if someone
>>> doesn't detail (previous or after outreach) what should EC do?
>>> will get back to this
>>>
>>>
>>> > I dont understand your question on how can we demand a list of
>>> requirements
>>> > when there is no budget or association.
>>>
>>> some outreach are just about a member requesting a speaker or printed
>>> material - should they follow the same process?
>>>
>>> > It is very clear that we consider
>>> > such requests and if EC decides, it can give the funding to the
>>> requestor.
>>> > But what we don't have is a budget allocated specifically to outreach
>>> for
>>> > each year. of course if all EC members want to have a specific budget
>>> and
>>> > have a detailed outreach policy like that of the travel support, then
>>> we can
>>> > do that. I just pointed out that by allocating a strict budget to
>>> outreach
>>> > you might limit effective outreach activities. For example, if  we
>>> need 4000
>>> > USD for the outreach Africa event this year and we decide to use NCUC
>>> > budget, and we have a budget cap of 4000 USD for outreach for the
>>> whole year
>>> > then our hands will be tight.
>>> >
>>> > Moreover, while outreach is great, we also need to have events and
>>> > activities for in-reach and make our current members active.
>>> >
>>>
>>> agree w/ all this too
>>>
>>> also think inreach is priority and could be paired w/ events for
>>> training in internet policymaking w/ veterans
>>>
>>>
>>> >> Imagine if someone doesn't comply, also what could be the consequence?
>>> >> So I'd take maybe these would be good practices or recommendations but
>>> >> obligatory procedures seems a bit of a reach.
>>> >> However, as I followed the work of the group as EC only, I understand
>>> >> this extended reach in scope could be something the members may wish
>>> >> to discuss.
>>> >
>>> >
>>> > If someone does not comply with the requirements and arrange events
>>> with our
>>> > affiliation, we send a note to them and tell them to inform NCUC in
>>> future
>>> > events or we will contact the event organizers and tell them that the
>>> > affiliation they had was wrong.
>>> >
>>> > We need a process for those who want to do NCUC outreach or use NCUC as
>>> > their affiliation when organizing a session related to NCUC mission.
>>> These
>>> > procedures address them.
>>> >>
>>>
>>> So getting back to this point
>>>
>>> OK if members are going to in touch w/ EC for their planning then they
>>> have some support to properly picture any association they want to do.
>>> Members have varied knowledge of NCUC and experience in planning events.
>>> I just hope some leeway is given when they are, in good will, offering
>>> spaces to NCUC.
>>> Better to educate then police people.
>>>
>>> Best,
>>>
>>> Renata
>>>
>>>
>>>
>>> >>
>>> >> Best,
>>> >>
>>> >> Renata
>>> >>
>>> >>
>>> >>
>>> >> On Mon, Apr 10, 2017 at 12:15 PM, Anna Loup <loupac5556 at gmail.com>
>>> wrote:
>>> >> > Hello All,
>>> >> >
>>> >> > I am sending you the link for the Procedural Rules for commenting.
>>> >> >
>>> >> >
>>> >> > https://docs.google.com/document/d/1b-GyV4FQdIZ8MIWiKVznSsxl
>>> b-_z7GQCZotf1g_wosk/edit?usp=sharing
>>> >> >
>>> >> > We will also be having a meeting to go over these rules. As a way to
>>> >> > ensure
>>> >> > the availability of as many people as possible, please fill out this
>>> >> > Doodle
>>> >> > poll by Tuesday at  11:59 UTC. Apologies for the short notice/ short
>>> >> > timeframe.
>>> >> >
>>> >> > https://doodle.com/poll/ixeah9rcwtgs89tv
>>> >> >
>>> >> > Best,
>>> >> > Anna Loup
>>> >> >
>>> >> > _______________________________________________
>>> >> > NCUC-EC mailing list
>>> >> > NCUC-EC at lists.ncuc.org
>>> >> > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>> >> >
>>> >> _______________________________________________
>>> >> NCUC-EC mailing list
>>> >> NCUC-EC at lists.ncuc.org
>>> >> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>> >
>>> >
>>>
>>
>>
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>>
>>
>
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