[NCUC-EC] NCUC Procedures Rules EC Comment Period

[Anna Loup]

Hello all,

The call is going to be at 16.00 this Friday. I will email Maryam to
schedule to call for the EC.

Anna Loup

On Tue, Apr 11, 2017 at 12:33 PM, Renata Aquino Ribeiro <raquino at gmail.com>
wrote:

> Hi all
>
> Answers inline
>
> On Tue, Apr 11, 2017 at 1:58 PM, farzaneh badii
> <farzaneh.badii at gmail.com> wrote:
> >
> >
> > Farzaneh
> >
> > On Tue, Apr 11, 2017 at 12:31 PM, Renata Aquino Ribeiro <
> raquino at gmail.com>
> > wrote:
> >>
> >> Hi
> >>
> >> Thank you for this comprehensive document.
> >> I've answered the poll and commented on the doc.
> >>
> >> I am confused about the outreach session.
> >> Procedures demand a list of things from the proposer but I haven't
> >> seen dedicated budget for outreach.
> >> How can we demand from the proposer a list of requirements if no
> >> budget or association with NCUC is present?
> >
> >
> > Since I completed the outreach part and specifically mentioned not to
> > allocate special budget to general outreach, I will explain.
>
> Btw says Farrell Folly all over the doc in huge letters
> Although I understand the contributors are to be acknowledged, perhaps
> this would be better as a last part of the document  (credits)
> As it is a collective work, though, of course the group knows best
>
> > As I said
> > before, it is not a great idea to allocate a set budget to outreach
> > activities because sometimes we get many good requests that we might
> want to
> > fund and sometimes we don't get many. Having a set budget can prevent EC
> to
> > approve things for the best interest of the constituency. What is
> important
> > for EC to consider is regional diversity and the benefit of the outreach
> > event. It should be assessed whether the person has received funding
> before,
> > whether the event they are going to do outreach has the type of audience
> > that could be potentially NCUC members, if the outreach plan is detailed
> and
> > whether the outreach requester is an active member.
> >
>
> I agree w/ all this.
> this better detailment is what takes me to the next point - if someone
> doesn't detail (previous or after outreach) what should EC do?
> will get back to this
>
>
> > I dont understand your question on how can we demand a list of
> requirements
> > when there is no budget or association.
>
> some outreach are just about a member requesting a speaker or printed
> material - should they follow the same process?
>
> > It is very clear that we consider
> > such requests and if EC decides, it can give the funding to the
> requestor.
> > But what we don't have is a budget allocated specifically to outreach for
> > each year. of course if all EC members want to have a specific budget and
> > have a detailed outreach policy like that of the travel support, then we
> can
> > do that. I just pointed out that by allocating a strict budget to
> outreach
> > you might limit effective outreach activities. For example, if  we need
> 4000
> > USD for the outreach Africa event this year and we decide to use NCUC
> > budget, and we have a budget cap of 4000 USD for outreach for the whole
> year
> > then our hands will be tight.
> >
> > Moreover, while outreach is great, we also need to have events and
> > activities for in-reach and make our current members active.
> >
>
> agree w/ all this too
>
> also think inreach is priority and could be paired w/ events for
> training in internet policymaking w/ veterans
>
>
> >> Imagine if someone doesn't comply, also what could be the consequence?
> >> So I'd take maybe these would be good practices or recommendations but
> >> obligatory procedures seems a bit of a reach.
> >> However, as I followed the work of the group as EC only, I understand
> >> this extended reach in scope could be something the members may wish
> >> to discuss.
> >
> >
> > If someone does not comply with the requirements and arrange events with
> our
> > affiliation, we send a note to them and tell them to inform NCUC in
> future
> > events or we will contact the event organizers and tell them that the
> > affiliation they had was wrong.
> >
> > We need a process for those who want to do NCUC outreach or use NCUC as
> > their affiliation when organizing a session related to NCUC mission.
> These
> > procedures address them.
> >>
>
> So getting back to this point
>
> OK if members are going to in touch w/ EC for their planning then they
> have some support to properly picture any association they want to do.
> Members have varied knowledge of NCUC and experience in planning events.
> I just hope some leeway is given when they are, in good will, offering
> spaces to NCUC.
> Better to educate then police people.
>
> Best,
>
> Renata
>
>
>
> >>
> >> Best,
> >>
> >> Renata
> >>
> >>
> >>
> >> On Mon, Apr 10, 2017 at 12:15 PM, Anna Loup <loupac5556 at gmail.com>
> wrote:
> >> > Hello All,
> >> >
> >> > I am sending you the link for the Procedural Rules for commenting.
> >> >
> >> >
> >> > https://docs.google.com/document/d/1b-GyV4FQdIZ8MIWiKVznSsxlb-_
> z7GQCZotf1g_wosk/edit?usp=sharing
> >> >
> >> > We will also be having a meeting to go over these rules. As a way to
> >> > ensure
> >> > the availability of as many people as possible, please fill out this
> >> > Doodle
> >> > poll by Tuesday at  11:59 UTC. Apologies for the short notice/ short
> >> > timeframe.
> >> >
> >> > https://doodle.com/poll/ixeah9rcwtgs89tv
> >> >
> >> > Best,
> >> > Anna Loup
> >> >
> >> > _______________________________________________
> >> > NCUC-EC mailing list
> >> > NCUC-EC at lists.ncuc.org
> >> > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
> >> >
> >> _______________________________________________
> >> NCUC-EC mailing list
> >> NCUC-EC at lists.ncuc.org
> >> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
> >
> >
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ncuc.org/pipermail/ncuc-ec/attachments/20170411/15ea9507/attachment.html>