[NCUC-EC] NCUC Procedures Rules EC Comment Period

[Renata Aquino Ribeiro]

Hi all

Answers inline

On Tue, Apr 11, 2017 at 1:58 PM, farzaneh badii
<farzaneh.badii at gmail.com> wrote:
>
>
> Farzaneh
>
> On Tue, Apr 11, 2017 at 12:31 PM, Renata Aquino Ribeiro <raquino at gmail.com>
> wrote:
>>
>> Hi
>>
>> Thank you for this comprehensive document.
>> I've answered the poll and commented on the doc.
>>
>> I am confused about the outreach session.
>> Procedures demand a list of things from the proposer but I haven't
>> seen dedicated budget for outreach.
>> How can we demand from the proposer a list of requirements if no
>> budget or association with NCUC is present?
>
>
> Since I completed the outreach part and specifically mentioned not to
> allocate special budget to general outreach, I will explain.

Btw says Farrell Folly all over the doc in huge letters
Although I understand the contributors are to be acknowledged, perhaps
this would be better as a last part of the document  (credits)
As it is a collective work, though, of course the group knows best

> As I said
> before, it is not a great idea to allocate a set budget to outreach
> activities because sometimes we get many good requests that we might want to
> fund and sometimes we don't get many. Having a set budget can prevent EC to
> approve things for the best interest of the constituency. What is important
> for EC to consider is regional diversity and the benefit of the outreach
> event. It should be assessed whether the person has received funding before,
> whether the event they are going to do outreach has the type of audience
> that could be potentially NCUC members, if the outreach plan is detailed and
> whether the outreach requester is an active member.
>

I agree w/ all this.
this better detailment is what takes me to the next point - if someone
doesn't detail (previous or after outreach) what should EC do?
will get back to this


> I dont understand your question on how can we demand a list of requirements
> when there is no budget or association.

some outreach are just about a member requesting a speaker or printed
material - should they follow the same process?

> It is very clear that we consider
> such requests and if EC decides, it can give the funding to the requestor.
> But what we don't have is a budget allocated specifically to outreach for
> each year. of course if all EC members want to have a specific budget and
> have a detailed outreach policy like that of the travel support, then we can
> do that. I just pointed out that by allocating a strict budget to outreach
> you might limit effective outreach activities. For example, if  we need 4000
> USD for the outreach Africa event this year and we decide to use NCUC
> budget, and we have a budget cap of 4000 USD for outreach for the whole year
> then our hands will be tight.
>
> Moreover, while outreach is great, we also need to have events and
> activities for in-reach and make our current members active.
>

agree w/ all this too

also think inreach is priority and could be paired w/ events for
training in internet policymaking w/ veterans


>> Imagine if someone doesn't comply, also what could be the consequence?
>> So I'd take maybe these would be good practices or recommendations but
>> obligatory procedures seems a bit of a reach.
>> However, as I followed the work of the group as EC only, I understand
>> this extended reach in scope could be something the members may wish
>> to discuss.
>
>
> If someone does not comply with the requirements and arrange events with our
> affiliation, we send a note to them and tell them to inform NCUC in future
> events or we will contact the event organizers and tell them that the
> affiliation they had was wrong.
>
> We need a process for those who want to do NCUC outreach or use NCUC as
> their affiliation when organizing a session related to NCUC mission. These
> procedures address them.
>>

So getting back to this point

OK if members are going to in touch w/ EC for their planning then they
have some support to properly picture any association they want to do.
Members have varied knowledge of NCUC and experience in planning events.
I just hope some leeway is given when they are, in good will, offering
spaces to NCUC.
Better to educate then police people.

Best,

Renata



>>
>> Best,
>>
>> Renata
>>
>>
>>
>> On Mon, Apr 10, 2017 at 12:15 PM, Anna Loup <loupac5556 at gmail.com> wrote:
>> > Hello All,
>> >
>> > I am sending you the link for the Procedural Rules for commenting.
>> >
>> >
>> > https://docs.google.com/document/d/1b-GyV4FQdIZ8MIWiKVznSsxlb-_z7GQCZotf1g_wosk/edit?usp=sharing
>> >
>> > We will also be having a meeting to go over these rules. As a way to
>> > ensure
>> > the availability of as many people as possible, please fill out this
>> > Doodle
>> > poll by Tuesday at  11:59 UTC. Apologies for the short notice/ short
>> > timeframe.
>> >
>> > https://doodle.com/poll/ixeah9rcwtgs89tv
>> >
>> > Best,
>> > Anna Loup
>> >
>> > _______________________________________________
>> > NCUC-EC mailing list
>> > NCUC-EC at lists.ncuc.org
>> > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>> >
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>
>