[NCUC-DISCUSS] NCUC Bylaws Revision

[Edward Morris]

Thanks for the update Bill. Here's hoping we'll be able to time things for
the F2F - it's likely the best way to guarantee a perfectly cohesive
document. If that's not possible, I'm sure we'll figure a way to do this
right.

Milton's offer to help is most appreciated and desperately needed. We need
the active participation of those whose experience and expertise can inform
and guide the work of those, like Tapani and myself, whom are are
relatively new to the community. There's no sense reinventing the wheel if
someone's already built a workable prototype. Our message to those who have
given their time and effort in the past to try to create a sustainable
infrastructure for our Constituency: we can't do this without you. Please
join with us by subscribing to the Committee list (
http://www.ncuc.org/bylaws-revision-committee/
). If you have some work product you'd care to share please send it to
either Tapani ( ncuc at tapani.tarvainen.info ) or myself (edward.morris
@alumni.usc.edu). Anything anyone can offer is greatly appreciated.

Thanks in advance to everyone for their help.

Ed


On Sat, Aug 24, 2013 at 11:56 PM, William Drake <wjdrake at gmail.com> wrote:

> Hi
>
> Thanks Ed for getting this conversation started.  Our bylaws do indeed
> need a refresh, as has been mentioned off and on on this list and elsewhere
> for the past year, and the plan has been to take this up in the third
> quarter of this year after other organizational enhancements (e.g. our
> electronic platforms) and in time for members to vote on a revised text
> alongside the next NCUC election (late November, or soon thereafter).
>
> To do this right we really need input from members, including those with
> institutional memory of past revisions and attempted revisions (there are a
> couple docs that people worked on since the last revision in 2009 that
> didn't get to fruition but still have useful ideas).  So I'm glad to see
> Milton volunteering to join the group, and hope others will as well.
>
> A word on the timing: most of the work will have to be done online in
> September - October.  What's not quite clear yet is when we must finish.  I
> had asked staff to reserve a room for us in Buenos Aires on Friday 15
> November so we could sort out any remaining issues F2F, but it now occurs
> to me that this might be too late.  My memory of 2009 is fuzzy (sorry, I'm
> on vac and not into searching the archives) but I believe we will need to
> get the revised text cleared through staff and the board SIC committee,
> plus we may have to do a time consuming "check in" exercise with NCUC
> members to determine who's eligible to vote and hence the numbers we need
> for passage.  These bits could require a month or so, in which case we'll
> have to finish in October and skip the F2F meeting.  I've written to staff
> seeking assistance in sorting this out and will report back when things
> come into focus.
>
> In the meanwhile, let's constitute the group, pull together the relevant
> docs, and get the process organized.
>
> Thanks again,
>
> Bill
>
>
> On Aug 22, 2013, at 9:56 AM, Edward Morris <edward.morris at ALUMNI.USC.EDU>
> wrote:
>
> Hello everybody,
>
>
> As summer winds down your Executive Committee is planning on undertaking
> what is perhaps the biggest challenge it has faced this year: the revision,
> updating and rewriting of the bylaws that govern your Constituency. To do
> so successfully we respectfully request your assistance.
>
>
> The revision is needed. Our current Bylaws do not reflect the reality of
> our Constituency or the ICANN of today. That’s no one’s fault, it is
> merely the reflection of the rapidly changing environment in which we find
> ourselves. We need to adapt the Bylaws to better reflect who we are as a
> Constituency and to meet certain guidelines ICANN intends to promulgate
> and enforce concerning Constituency governing documents.
>
>
> There is a lot of work to be done and the decisions we make together will
> help shape who we are and what we do as a community.
>
>
> For example, we have a policy committee that is currently inactive with a
> structure that does not fit comfortably into today’s ICANN. Do we want to
> do policy at the Constituency level? If so, how do we structure our efforts
> in this regard?  How exactly will we develop policy, if we intend to do
> so, and how can we do so in a way that truly complements and strengthens
> noncommercial policy efforts at the SG level?
>
>
> What about the Executive Committee itself? Should we continue to be
> elected as regional delegates selected by the Constituency as a whole? Is
> there a better model? What about diversity? Is there a governing model that
> will allow us to better reflect our membership?  Is that a goal we should
> even try to attain? If so, how?
>
>
> These are among the many issues that need to be debated, that need to be
> resolved, before we can present a comprehensive revised bylaws document to
> the community for approval. We have an ambitious timetable for doing so,
> but one that is obtainable with the help and support of you, our members.
> With your help we hope to be able to present a revised NCUC Bylaws
> document to you for your approval during the December election period.
>
>
> We’re asking those willing and able to help in this endeavor to please
> join us by signing up to be a member of the NCUC Bylaws Revision
> Committee. You can do so by going here : http://www.ncuc
> .org/Bylaws-Revision-Committee and subscribing to the Committee mailing
> list.
>
>
> We will be starting our work remotely in early September and expect to
> finish the revised document during an all day session in Buenos Aires on
> Friday 15 November. The final session will feature full Adobe remote
> capability so that those who can not be with us in Argentina will be able
> to fully participate in the final drafting session.
>
>
> A revised and current Bylaws is essential if our Constituency is to both
> stabilize and grow. With your help, we look forward to producing a document
> that will proudly reflect the considered intellect and capabilities of our
> Constituency and allow us to better and more effectively function within
> the wider ICANN community.
>
>
> Kind Regards,
>
>
> Edward Morris
>
> Tapani Tarvainen
>
> for the NCUC Executive Committee
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>
>
>
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