[NCUC-EC] Fwd: FY24 Community Regional Outreach Program Launches

[Benjamin Akinmoyeje]

Dear ECs,
 We have a call to develop the FY24 CROP plan and we need to get this done
as soon as possible.

Please we have opportunities to develop a robust outreach strategy for the
community, by leading the process and collaborating with community members.

ECs should recommend events in their regions that can help advance NCUC's
cause and also get in touch with their GSE.

We can always reach out to Adam Peake for help. We have very limited time
to do this. We can also get the CROP used for ICANN78 if we act quickly.

Review the mail thread for detailed instructions.

Kind regards,
Benjamin

Kind regards,
Benjamin

---------- Forwarded message ---------
From: Ozan Sahin <ozan.sahin at icann.org>
Date: Mon, Jun 12, 2023 at 11:29 PM
Subject: FY24 Community Regional Outreach Program Launches
To: crop-staff at icann.org <crop-staff at icann.org>
Cc: Pierre Dandjinou <pierre.dandjinou at icann.org>, Jia Rong Low <
jiarong.low at icann.org>, Save Vocea <save.vocea at icann.org>, Chris Mondini <
chris.mondini at icann.org>, Rodrigo De La Parra <rodrigo.delaparra at icann.org>,
Baher Esmat <baher.esmat at icann.org>, Naela Sarras <naela.sarras at icann.org>


Dear community leaders,



I am pleased to announce that the Fiscal Year 2024 (FY24) Community
Regional Outreach Program (CROP) space is now ready for your use. The CROP
team invites all community leaders and groups to collaboratively work with
our regional Global Stakeholder Engagement (GSE) colleagues to develop the
various Outreach Strategic Plans for this fiscal year.

In response to feedback about the FY23 program, staff has moved the CROP
workspace to collaborative Google documents. We hope that this move will
enhance the ICANN community’s CROP experience.



On the other hand, the following aspects of CROP will continue to apply for
FY24:

   - *Applicable geographic regions and countries within regions* – ICANN
   organization believes that it will allow for greater clarity as well as
   community flexibility in many cases to use the GSE list of countries and
   regions
   <https://drive.google.com/file/d/14seX2l_Gq5rE97gbr38i1EuUbKRZ5GHl/view?usp=sharing>,
   rather than the less detailed listing of official ICANN meeting regions.
   - Reimbursement for *conference registration fees* – while the general
   rule remains that conference registration fees are not part of CROP
   funding, for FY24 ICANN organization has created *a limited exception*
   for cases where senior staff approval has been sought and obtained.
   - Using *1 out of 3 trip allocations to an ICANN Public Meeting or
   ICANN-organized event* – for FY24, any 1 out of the 3 trip allocations
   can be used to an ICANN Public Meeting or ICANN-organized event (if one is
   taking place in the applicable region). ICANN organization hopes this will
   provide the community with greater flexibility in planning their FY24
   strategic outreach activities.
   - *7-week deadline* for trip requests – Trip proposals are due to the
   CROP administrator seven weeks before the start date of the proposed trip.
   Concurrence from the relevant regional GSE vice president is due at least
   six weeks before the start date of the proposed trip.
   - *CROP staff lead* administrators – for FY24, the staff leads for this
   program will be Nathalie Peregrine for GNSO Constituencies and Ozan Sahin
   for At-Large RALOs. They will be responsible for ensuring compliance with
   the applicable deadlines, following up on trip proposals and assessment
   reports, and to generally assist you with the program. However, please
   continue to send your queries and reports to the usual email address (
   crop-staff at icann.org).

On behalf of the CROP staff team, our regional GSE colleagues and ICANN’s
Constituency Travel department, I hope that your groups will find the FY24
CROP helpful in conducting your regional strategic outreach activities.



The FY24 CROP space can be found here
<https://docs.google.com/document/d/1RjgCLefvk-lb7MU1M2p8aAUNY3oTrzxGd0rZrQw64ck/edit?usp=sharing>.
We strongly encourage you to confirm your CROP Program Coordinators
<https://docs.google.com/document/d/1gU5WqIHkSlwFLAz8S17LhSS6FTfbEY_VhXwA6U44ePw/edit?usp=sharing>
and work with GSE colleagues to develop your Outreach Strategic Plans as
soon as possible so that you can start submitting your FY24 CROP trip
requests.



Best regards,

CROP staff team
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