<div dir="ltr">Dear ECs,<div> We have a call to develop the FY24 CROP plan and we need to get this done as soon as possible.</div><div><br></div><div>Please we have opportunities to develop a robust outreach strategy for the community, by leading the process and collaborating with community members.</div><div><br></div><div>ECs should recommend events in their regions that can help advance NCUC's cause and also get in touch with their GSE.</div><div><br></div><div>We can always reach out to Adam Peake for help. We have very limited time to do this. We can also get the CROP used for ICANN78 if we act quickly.</div><div><br></div><div>Review the mail thread for detailed instructions.</div><div><br></div><div>Kind regards,</div><div>Benjamin </div><div><br></div><div>Kind regards,</div><div>Benjamin <br><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">---------- Forwarded message ---------<br>From: <strong class="gmail_sendername" dir="auto">Ozan Sahin</strong> <span dir="auto"><<a href="mailto:ozan.sahin@icann.org">ozan.sahin@icann.org</a>></span><br>Date: Mon, Jun 12, 2023 at 11:29 PM<br>Subject: FY24 Community Regional Outreach Program Launches<br>To: <a href="mailto:crop-staff@icann.org">crop-staff@icann.org</a> <<a href="mailto:crop-staff@icann.org">crop-staff@icann.org</a>><br>Cc: Pierre Dandjinou <<a href="mailto:pierre.dandjinou@icann.org">pierre.dandjinou@icann.org</a>>, Jia Rong Low <<a href="mailto:jiarong.low@icann.org">jiarong.low@icann.org</a>>, Save Vocea <<a href="mailto:save.vocea@icann.org">save.vocea@icann.org</a>>, Chris Mondini <<a href="mailto:chris.mondini@icann.org">chris.mondini@icann.org</a>>, Rodrigo De La Parra <<a href="mailto:rodrigo.delaparra@icann.org">rodrigo.delaparra@icann.org</a>>, Baher Esmat <<a href="mailto:baher.esmat@icann.org">baher.esmat@icann.org</a>>, Naela Sarras <<a href="mailto:naela.sarras@icann.org">naela.sarras@icann.org</a>><br></div><br><br><div class="msg3453122833922251044">
<div lang="en-TR" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="m_3453122833922251044WordSection1">
<p style="margin-right:0cm;margin-bottom:0cm;margin-left:0cm;background:white">
<span style="font-family:"Arial",sans-serif;color:black">Dear community leaders,<u></u><u></u></span></p>
<p style="margin-right:0cm;margin-bottom:0cm;margin-left:0cm;background:white">
<span style="font-family:"Arial",sans-serif;color:black"><u></u> <u></u></span></p>
<p style="margin:0cm;background:white"><span style="font-family:"Arial",sans-serif;color:black">I am pleased to announce that the Fiscal Year 2024 (FY24) Community Regional Outreach Program (CROP) space is now ready for your use. The CROP team invites all community
leaders and groups to collaboratively work with our regional Global Stakeholder Engagement (GSE) colleagues to develop the various Outreach Strategic Plans for this fiscal year.</span><span style="font-family:"Arial",sans-serif"><u></u><u></u></span></p>
<p style="margin:0cm;background:white"><span style="font-family:"Arial",sans-serif;color:black">In response to feedback about the FY23 program, staff has moved the CROP workspace to collaborative Google documents. We hope that this move will enhance the ICANN
community’s CROP experience.<u></u><u></u></span></p>
<p style="margin:0cm;background:white"><span style="font-family:"Arial",sans-serif"><u></u> <u></u></span></p>
<p style="margin:0cm;background:white"><span style="font-family:"Arial",sans-serif;color:black">On the other hand, the following aspects of CROP will continue to apply for FY24:</span><span style="font-family:"Arial",sans-serif"><u></u><u></u></span></p>
<ul style="margin-top:0cm" type="disc">
<li style="color:#172b4d;margin-top:8.0pt;margin-bottom:0cm;background:white;vertical-align:baseline">
<b><span style="font-family:"Arial",sans-serif;color:black">Applicable geographic regions and countries within regions</span></b><span style="font-family:"Arial",sans-serif;color:black"> – ICANN organization believes that it will allow for greater clarity as
well as community flexibility in many cases to use the</span><span style="font-family:"Arial",sans-serif">
<a href="https://drive.google.com/file/d/14seX2l_Gq5rE97gbr38i1EuUbKRZ5GHl/view?usp=sharing" target="_blank">
<span style="color:#1155cc">GSE list of countries and regions</span></a>, </span>
<span style="font-family:"Arial",sans-serif;color:black">rather than the less detailed listing of official ICANN meeting regions. </span><span style="font-family:"Arial",sans-serif"><u></u><u></u></span></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;background:white;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Reimbursement for <b>conference registration fees</b> – while the general rule remains that conference registration fees are not part of CROP funding, for FY24 ICANN organization has created
<u>a limited exception</u> for cases where senior staff approval has been sought and obtained.<u></u><u></u></span></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;background:white;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">Using <b>1 out of 3 trip allocations to an ICANN Public Meeting or ICANN-organized event</b> – for FY24, any 1 out of the 3 trip allocations can be used to an ICANN Public Meeting or ICANN-organized event (if one
is taking place in the applicable region). ICANN organization hopes this will provide the community with greater flexibility in planning their FY24 strategic outreach activities.<u></u><u></u></span></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;background:white;vertical-align:baseline">
<b><span style="font-family:"Arial",sans-serif">7-week deadline</span></b><span style="font-family:"Arial",sans-serif"> for trip requests – Trip proposals are due to the CROP administrator seven weeks before the start date of the proposed trip. Concurrence
from the relevant regional GSE vice president is due at least six weeks before the start date of the proposed trip.<u></u><u></u></span></li><li style="color:#172b4d;margin-top:0cm;margin-bottom:0cm;background:white;vertical-align:baseline">
<b><span style="font-family:"Arial",sans-serif;color:black">CROP staff lead</span></b><span style="font-family:"Arial",sans-serif;color:black"> administrators – for FY24, the staff leads for this program will be Nathalie Peregrine for GNSO Constituencies and
Ozan Sahin for At-Large RALOs. They will be responsible for ensuring compliance with the applicable deadlines, following up on trip proposals and assessment reports, and to generally assist you with the program. However, please continue to send your queries
and reports to the usual email address (</span><span style="font-family:"Arial",sans-serif;color:#0052cc"><a href="mailto:crop-staff@icann.org" target="_blank">crop-staff@icann.org</a></span><span style="font-family:"Arial",sans-serif;color:black">).</span><span style="font-family:"Arial",sans-serif"><u></u><u></u></span></li></ul>
<p style="margin-right:0cm;margin-bottom:0cm;margin-left:0cm;background:white">
<span style="font-family:"Arial",sans-serif;color:black">On behalf of the CROP staff team, our regional GSE colleagues and ICANN’s Constituency Travel department, I hope that your groups will find the FY24 CROP helpful in conducting your regional strategic
outreach activities.<u></u><u></u></span></p>
<p style="margin-right:0cm;margin-bottom:0cm;margin-left:0cm;background:white">
<span style="font-family:"Arial",sans-serif"><u></u> <u></u></span></p>
<p style="margin:0cm;background:white"><span style="font-family:"Arial",sans-serif;color:black">The FY24 CROP space can be found
<a href="https://docs.google.com/document/d/1RjgCLefvk-lb7MU1M2p8aAUNY3oTrzxGd0rZrQw64ck/edit?usp=sharing" target="_blank">
<span style="color:#1155cc">here</span></a></span><span style="font-family:"Arial",sans-serif;color:#172b4d">.
</span><span style="font-family:"Arial",sans-serif;color:black">We strongly encourage you to confirm your CROP
<a href="https://docs.google.com/document/d/1gU5WqIHkSlwFLAz8S17LhSS6FTfbEY_VhXwA6U44ePw/edit?usp=sharing" target="_blank">
<span style="color:#1155cc">Program Coordinators</span></a> and work with GSE colleagues to develop your Outreach Strategic Plans as soon as possible so that you can start submitting your FY24 CROP trip requests.<u></u><u></u></span></p>
<p style="margin:0cm;background:white"><u></u> <u></u></p>
<p style="margin:0cm;background:white"><span style="font-family:"Arial",sans-serif;color:black">Best regards,</span><u></u><u></u></p>
<p style="margin:0cm;background:white"><span style="font-family:"Arial",sans-serif;color:black">CROP staff team</span><u></u><u></u></p>
<p class="MsoNormal"><span lang="EN-US"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-US"><u></u> <u></u></span></p>
</div>
</div>
</div></div></div></div>