[NCUC-EC] ICANN65 | Marrakech - EC Travelers Application Due15 February 2019

Mon Feb 4 20:47:47 CET 2019

Dear EC,

FYI - we need to indicate who will be the Marrakech travelers until *Friday,
22 February 2019.* Therefore, I will be accepting applications for the two
EC funded slots available for EC members who wish to attend ICANN 65 and
are not otherwise funded.

Please see below the procedures for EC funding allocation from our
travel policy
and *send your application to the EC list until February 15th*.

Best,
-- 
*Bruna Martins dos Santos *

Skype ID: bruna.martinsantos
@boomartins

_______________________________________________________
Procedures for EC funding allocation

 – ICANN Meetings funding allocation for Executive Committee representatives

–  Executive Committee representatives travel support allocations

For each ICANN Meeting, the NCUC leadership team is allocated three
travel slots.
One of these travel slots must be assigned to the NCUC Chair. The remaining
two travel slots, or a reallocation of the Chair’s travel slot if he or she
relinquishes it, will be assigned to representatives who fulfill the
following criteria:

The representative develops an activity plan that he or she will carry out
in the ICANN meeting. This plan must contain a detailed account of the
representative’s current engagement in ICANN activities, their plan of
engagement at the face-to-face meeting, and explain why and how their
physical presence in that meeting is important for achieving the NCUC’s
objectives and mission. The timeline for the submission of this application
will follow the procedure described in the NCUC Travel Support Policy
unless initiated sooner by the NCUC Chair at his or her discretion. The EC
travel funding allocation should precede NCUC travel support programme.

The representative must observe all criteria for eligibility as described
in the NCUC Travel policy session above, highlighting the participation on
NCSG and NCUC activities. In case of a tie between applicants, the Chair
will ask representatives to make reasonable efforts to find an alternative
source of funding. Evidence must be provided to the Chair of these
attempts. If a representative seeks alternative funding but is declined or
rejected, this will not be held against them. Representatives who make no
reasonable efforts to find alternative funding will receive lower priority
for NCUC resources than those who make reasonable efforts;

Where there are more candidates for a slot than there are slots available,
the regional designation of the EC representative may be a factor weighing
in its allocation. The EC representative must send a detailed action plan
outlining their plans for inreach/outreach of membership within their
region;

As described in Eligibility criteria, EC who have received travel support
for the previous meeting cannot apply again.

In receiving funding for a meeting, travellers agree to write daily reports
during the meeting to update the membership on the proceedings. At his or
her discretion, the NCUC Chair may choose to publish these reports as a
blog post, or may request that the representative convert their report into
a blog post.If a representative receives support, and does not meet their
commitments as outlined above, they will be ineligible to receive further
NCUC resources.

References:
* NCUC Operating Procedures:
https://www.ncuc.org/wp-content/uploads/2017/09/NCUC-Operating-Procedures-Sept-2017.pdf
(Noting item III Travel support selection and VI Outreach and VII Funding)

*NCUC Bylaws (Esp. Item XI.A on Transparency): https://www.ncuc.org/bylaws/

---------- Forwarded message ---------
From: Terri Agnew <terri.agnew at icann.org>
Date: seg, 4 de fev de 2019 às 17:21
Subject: ICANN65 | Marrakech- Supported Travelers/Contractor Travelers
Database Due // Friday, 22 February 2019
To: bruna.mrtns at gmail.com <bruna.mrtns at gmail.com>, Maryam Bakoshi <
maryam.bakoshi at icann.org>
Cc: gnso-secs at icann.org <gnso-secs at icann.org>

Dear all,

In order to service your travel needs for ICANN65 in Marrakech in a timely
fashion, please submit your ICANN65 Meeting database to gnso-secs at icann.org
by *Friday, 22 February 2019. *

A timely response would be appreciated in view of visa issues and the OFAC
review. The deadline for submissions is critical to allow for confirmed
reservation numbers as required for visa and travel arrangements.

Moving forward, all tri-annual meeting *funded traveler lists are due 120
days* prior to the next ICANN meeting. (This was formerly 90 days prior).

*Benefits of having the list 120 Days Before the Meeting:*

   - Allow ICANN to gather the documentation required (hotel and flight
   confirmations) for funded travelers to apply for their visa.
   - Allow enough time for funded travelers to complete and submit their
   visa application, which often vary per ICANN Meeting location.
   - Allow enough time for funded travelers to apply for a transit visa (if
   required), which often vary per ICANN Meeting location.
   - Allow ICANN to purchase less expensive airfares.
   - Allow the travelers to plan their pre-and-post Meeting Travel in
   advance.
   - Allow ICANN to set-up funded travelers in advance as vendors with
   Finance allowing us to wire their per diem funds in a timelier manner.

Please note:

   - GNSO supported traveler with a designated hotel accommodation funding,
   a hotel room is automatically secured for you, please *DO NOT* book your
   own hotel as it is un-reimbursable.
   - All personal data provided to ICANN org in for purposes of providing
   travel support for participants related to ICANN events will be processed
   in accordance with the ICANN Privacy Policy [icann.org]
   <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.
   Should you have any questions or concerns about this Privacy Policy and our
   privacy practices, you may contact us at privacy at icann.org.

Please note that when requesting travel support, in the interest of
fairness and in light of budget restrictions we would like you to take the
following into consideration:

1.               Respond timely to ICANN Travel regarding your upcoming
travel.

2.               If you require a visa to enter the country, please make
sure to acquire your visa immediately. Please contact the ICANN travel team
to let them know you will need a visa.

3.               Requests past the deadline will be handled on a case by
case basis by ICANN. All additional travelers added after the 90-day
deadline are subject to availability, may NOT be placed in the same hotel
as their funded traveler groups, and may not be able to attend due to visa
issues.

4.               If possible please book direct travel requests. Detours
and multi-stop trips are unfortunately not guaranteed.

5.               Strictly limit your travel from your home to the ICANN
meeting venue.

6.               Approved date of arrival/departure for this meeting
is *Sunday,
23 June – Friday, 28 June 2019*

7.               If travelers want to extend their stay this must be done
at their own expense and should contact the hotel directly once the ICANN
hotel confirmation has be sent to them.

8.               *Privately Booked Reservations*: ICANN will not refund or
take over accommodations directly booked by the funded traveler. If a
replacement has an existing hotel reservation, they will need to cancel
their reservation and ICANN will not be able to take over their
reservation.

 Many thanks for your cooperation!

With kind regards,

*Terri *

*            ---*

*Terri Agnew*

Operations Support - GNSO Lead Administrator

Internet Corporation for Assigned Names and Numbers (ICANN)

*Email:*  terri.agnew at icann.org

*Skype ID:*  terri.agnew.icann

Find out more about the GNSO by taking our interactive courses and visiting
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Follow the GNSO on Facebook: https://www.facebook.com/icanngnso/
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http://gnso.icann.org/en/ [gnso.icann.org]
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-- 
*Bruna Martins dos Santos *

Skype ID: bruna.martinsantos
@boomartins
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