<div dir="ltr">Dear EC, <div><br></div><div>FYI - we need to indicate who will be the Marrakech travelers until <b style="font-family:Calibri,sans-serif">Friday, 22 February 2019.</b><b style="font-family:Calibri,sans-serif;font-size:14.6667px"> </b>Therefore, I will be accepting applications for the two EC funded slots available for EC members who<font face="arial, helvetica, sans-serif"> wish to attend ICA</font><font face="arial, helvetica, sans-serif">NN 65 and are not otherwise funded. </font></div><div><font face="arial, helvetica, sans-serif"><br></font></div><div><div>Please see below the procedures for <span class="gmail-il">EC</span> funding allocation from our <span class="gmail-il">travel</span> policy and <font color="#000000" style="background-color:rgb(255,255,0)"><b style="">send your application to the <span class="gmail-il" style="">EC</span> list until February 15th</b>. </font><br><br>Best,<br>-- <br><div dir="ltr" class="gmail-m_8700662977889345367gmail-m_-7425061622447761959gmail_signature"><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div><b><i>Bruna Martins dos Santos </i></b></div><div><br></div><div><div>Skype ID: bruna.martinsantos<br></div><div>@boomartins</div></div><div><br></div><div><br></div></div></div></div></div></div></div></div>_______________________________________________________<br>Procedures for <span class="gmail-il">EC</span> funding allocation<br><br> – <span class="gmail-m_8700662977889345367gmail-il">ICANN</span> Meetings funding allocation for Executive Committee representatives<br><br>– Executive Committee representatives <span class="gmail-il">travel</span> support allocations<br><br>For each <span class="gmail-m_8700662977889345367gmail-il">ICANN</span> Meeting, the NCUC leadership team is allocated three <span class="gmail-il">travel</span> slots. One of these <span class="gmail-il">travel</span> slots must be assigned to the NCUC Chair. The remaining two <span class="gmail-il">travel</span> slots, or a reallocation of the Chair’s <span class="gmail-il">travel</span> slot if he or she relinquishes it, will be assigned to representatives who fulfill the following criteria:<br><br>The representative develops an activity plan that he or she will carry out in the <span class="gmail-m_8700662977889345367gmail-il">ICANN</span> meeting. This plan must contain a detailed account of the representative’s current engagement in <span class="gmail-m_8700662977889345367gmail-il">ICANN</span> activities, their plan of engagement at the face-to-face meeting, and explain why and how their physical presence in that meeting is important for achieving the NCUC’s objectives and mission. The timeline for the submission of this application will follow the procedure described in the NCUC <span class="gmail-il">Travel</span> Support Policy unless initiated sooner by the NCUC Chair at his or her discretion. The <span class="gmail-il">EC</span> <span class="gmail-il">travel</span> funding allocation should precede NCUC <span class="gmail-il">travel</span> support programme.<br><br></div><div>The representative must observe all criteria for eligibility as described in the NCUC <span class="gmail-il">Travel</span> policy session above, highlighting the participation on NCSG and NCUC activities. In case of a tie between applicants, the Chair will ask representatives to make reasonable efforts to find an alternative source of funding. Evidence must be provided to the Chair of these attempts. If a representative seeks alternative funding but is declined or rejected, this will not be held against them. Representatives who make no reasonable efforts to find alternative funding will receive lower priority for NCUC resources than those who make reasonable efforts;</div><div><br></div><div>Where there are more candidates for a slot than there are slots available, the regional designation of the <span class="gmail-il">EC</span> representative may be a factor weighing in its allocation. The <span class="gmail-il">EC</span> representative must send a detailed action plan outlining their plans for inreach/outreach of membership within their region;<br><br></div><div>As described in Eligibility criteria, <span class="gmail-il">EC</span> who have received <span class="gmail-il">travel</span> support for the previous meeting cannot apply again.<br><br></div><div>In receiving funding for a meeting, <span class="gmail-il">travellers</span> agree to write daily reports during the meeting to update the membership on the proceedings. At his or her discretion, the NCUC Chair may choose to publish these reports as a blog post, or may request that the representative convert their report into a blog post.If a representative receives support, and does not meet their commitments as outlined above, they will be ineligible to receive further NCUC resources.<br><br>References:<br>* NCUC Operating Procedures: <a href="https://www.ncuc.org/wp-content/uploads/2017/09/NCUC-Operating-Procedures-Sept-2017.pdf" rel="noreferrer" target="_blank">https://www.ncuc.org/wp-content/uploads/2017/09/NCUC-Operating-Procedures-Sept-2017.pdf</a><br>(Noting item III <span class="gmail-il">Travel</span> support selection and VI Outreach and VII Funding)<br><br>*NCUC Bylaws (Esp. Item XI.A on Transparency): <a href="https://www.ncuc.org/bylaws/" rel="noreferrer" target="_blank">https://www.ncuc.org/bylaws/</a></div></div><div><font face="Calibri, sans-serif"><span style="font-size:14.6667px"><b><br></b></span></font><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">---------- Forwarded message ---------<br>From: <strong class="gmail_sendername" dir="auto">Terri Agnew</strong> <span dir="ltr"><<a href="mailto:terri.agnew@icann.org" target="_blank">terri.agnew@icann.org</a>></span><br>Date: seg, 4 de fev de 2019 às 17:21<br>Subject: ICANN65 | Marrakech- Supported Travelers/Contractor Travelers Database Due // Friday, 22 February 2019<br>To: <a href="mailto:bruna.mrtns@gmail.com" target="_blank">bruna.mrtns@gmail.com</a> <<a href="mailto:bruna.mrtns@gmail.com" target="_blank">bruna.mrtns@gmail.com</a>>, Maryam Bakoshi <<a href="mailto:maryam.bakoshi@icann.org" target="_blank">maryam.bakoshi@icann.org</a>><br>Cc: <a href="mailto:gnso-secs@icann.org" target="_blank">gnso-secs@icann.org</a> <<a href="mailto:gnso-secs@icann.org" target="_blank">gnso-secs@icann.org</a>><br></div><br><br>
<div lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Dear
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">a<span style="color:black">ll,</span><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> <u></u><u></u></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">In order to service your travel needs for ICANN65 in Marrakech in a timely fashion<span style="color:black">, please submit your ICANN</span>65
<span style="color:black">Meeting database to </span><a href="mailto:gnso-secs@icann.org" target="_blank">gnso-secs@icann.org</a><span style="color:black"> by
</span><b>Friday, 22 February 2019. </b><span style="color:black"><u></u><u></u></span></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">A timely response would be appreciated in view of visa issues and the OFAC review. The deadline for submissions is critical to allow
for confirmed reservation numbers as required for visa and travel arrangements.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u><u></u></span></p>
<p class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752MsoNoSpacing"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;background:yellow">Moving forward, all tri-annual meeting
<strong><span style="font-family:"Calibri",sans-serif;color:black">funded traveler lists are due 120 days</span></strong> prior to the next ICANN meeting.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> (This was formerly 90 days prior).<u></u><u></u></span></p>
<p class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752MsoNoSpacing"><strong><span style="color:black"><u></u> <u></u></span></strong></p>
<p class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752MsoNoSpacing"><strong><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Benefits of having the list 120 Days Before the Meeting:</span></strong><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#666666">
</span><span style="color:#666666"><u></u><u></u></span></p>
<ul style="margin-top:0in" type="disc">
<li class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752MsoNoSpacing" style="color:#666666"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Allow ICANN to gather the documentation required (hotel and flight confirmations) for funded travelers to apply for their
visa.<u></u><u></u></span></li><li class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752MsoNoSpacing" style="color:#666666"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Allow enough time for funded travelers to complete and submit their visa application, which often vary per ICANN Meeting location.<u></u><u></u></span></li><li class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752MsoNoSpacing" style="color:#666666"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Allow enough time for funded travelers to apply for a transit visa (if required), which often vary per ICANN Meeting location.<u></u><u></u></span></li><li class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752MsoNoSpacing" style="color:#666666"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Allow ICANN to purchase less expensive airfares.
<u></u><u></u></span></li><li class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752MsoNoSpacing" style="color:#666666"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Allow the travelers to plan their pre-and-post Meeting Travel in advance.
<u></u><u></u></span></li><li class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752MsoNoSpacing" style="color:#666666"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Allow ICANN to set-up funded travelers in advance as vendors with Finance allowing us to wire their per diem funds in a timelier
manner.<u></u><u></u></span></li></ul>
<p class="MsoNormal" style="margin-bottom:12.0pt;min-height:8pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752MsoNoSpacing"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Please note:
<u></u><u></u></span></p>
<ul style="margin-top:0in" type="disc">
<li class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752MsoNoSpacing"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">GNSO supported traveler with a designated hotel accommodation funding, a hotel room is automatically secured for you, please
<b>DO NOT</b> book your own hotel as it is un-reimbursable. <span style="color:black"> </span><i><u></u><u></u></i></span></li><li class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752MsoNoSpacing"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">All personal data provided to ICANN org in for purposes of providing travel support for participants related to ICANN events will be processed
in accordance with the <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=" target="_blank">
ICANN Privacy Policy [icann.org]</a>. Should you have any questions or concerns about this Privacy Policy and our privacy practices, you may contact us at
<a href="mailto:privacy@icann.org" target="_blank">privacy@icann.org</a>.<u></u><u></u></span></li></ul>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Please note that when requesting travel support, in the interest of fairness and in light of budget restrictions we would like you to take the following into consideration:<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> <u></u><u></u></span></p>
<p class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752MsoListParagraph" style="margin-left:49.0pt">
<u></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span>1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><u></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Respond timely to ICANN Travel regarding your upcoming travel</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">.
<span style="color:black"><u></u><u></u></span></span></p>
<p class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752MsoListParagraph" style="margin-left:49.0pt">
<u></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span>2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><u></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;background:yellow">If you require a visa to enter the country, please make sure to acquire your visa immediately.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> Please
contact the ICANN travel team to let them know you will need a visa. <u></u><u></u></span></p>
<p class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752MsoListParagraph" style="margin-left:49.0pt">
<u></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><span>3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><u></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Requests past the deadline will be handled on a case by case basis by ICANN. All additional travelers added after the 90-day deadline are subject to availability,
may NOT be placed in the same hotel as their funded traveler groups, and may not be able to attend due to visa issues.
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u><u></u></span></p>
<p class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752MsoListParagraph" style="margin-left:49.0pt">
<u></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span>4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><u></u><span class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752apple-tab-span"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">If possible please
</span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">book direct travel requests. Detours and multi-stop trips are unfortunately not guaranteed.<u></u><u></u></span></p>
<p class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752MsoListParagraph" style="margin-left:49.0pt">
<u></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><span>5.<span style="font:7.0pt "Times New Roman"">
</span></span></span><u></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Strictly limit your travel from your home to the ICANN meeting venue. </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u><u></u></span></p>
<p class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752MsoListParagraph" style="margin-left:49.0pt">
<u></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><span>6.<span style="font:7.0pt "Times New Roman"">
</span></span></span><u></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Approved date of arrival/departure for this meeting is
<b>Sunday, 23 June – Friday, 28 June 2019</b><u></u><u></u></span></p>
<p class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752MsoListParagraph" style="margin-left:49.0pt">
<u></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><span>7.<span style="font:7.0pt "Times New Roman"">
</span></span></span><u></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If travelers want to extend their stay this must be done at their own expense and should contact the hotel directly once the ICANN hotel confirmation has be sent
to them.<u></u><u></u></span></p>
<p class="m_-3222003876583124785m_7450087939255325773m_-5989608940231073752MsoListParagraph" style="margin-left:49.0pt">
<u></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><span>8.<span style="font:7.0pt "Times New Roman"">
</span></span></span><u></u><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Privately Booked Reservations</span></i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">: ICANN will not refund or take over accommodations directly
booked by the funded traveler. If a replacement has an existing hotel reservation, they will need to cancel their reservation and ICANN will not be able to take over their reservation. <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> Many thanks for your cooperation!<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#262626">With kind regards,</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u><u></u></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Segoe Script";color:#262626">Terri
</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#262626"> ---</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u><u></u></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#262626">Terri Agnew</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#262626">Operations Support - GNSO Lead Administrator<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#262626">Internet Corporation for Assigned Names and Numbers (ICANN)</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u><u></u></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#262626">Email:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#262626">
</span><a href="mailto:terri.agnew@icann.org" target="_blank"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">terri.agnew@icann.org</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u><u></u></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#262626">Skype ID:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#262626"> terri.agnew.icann</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Find out more about the GNSO by taking our interactive courses and visiting the </span><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_sites_gnso.icann.org_files_gnso_presentations_policy-2Defforts.htm-23newcomers&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=8SZpUEHa34PHHbVn-bMiDEyGX2ZTL2ZlwRYjELwAWlA&s=gLQlBoUP4A9PKQ_d-b7umxAWP5TaoaduSSCtRCOQo5o&e=" target="_blank"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">GNSO
Newcomer pages</span> [gnso.icann.org]</a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Follow @GNSO on Twitter: </span><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGNSO&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=8SZpUEHa34PHHbVn-bMiDEyGX2ZTL2ZlwRYjELwAWlA&s=450qViptxuA89_MvQJItJ7JQDi79v9TNwtgPXEXLCMw&e=" target="_blank"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">https://twitter.com/ICANN_GNSO</span>
[twitter.com]</a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Follow the GNSO on Facebook: </span><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.facebook.com_icanngnso_&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=8SZpUEHa34PHHbVn-bMiDEyGX2ZTL2ZlwRYjELwAWlA&s=wNRPsTE6VKlY_jJWWTxr_PxOtULPfPDu7NSdKnHPq6w&e=" target="_blank"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">https://www.facebook.com/icanngnso/</span>
[facebook.com]</a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u><u></u></span></p>
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</div><br clear="all"><div><br></div>-- <br><div dir="ltr" class="m_-3222003876583124785m_7450087939255325773gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div><b><i>Bruna Martins dos Santos </i></b></div><div><br></div><div><div>Skype ID: bruna.martinsantos<br></div><div>@boomartins<br></div></div></div></div></div></div></div></div></div></div></div>