[NCUC-EC] NCUC EC Call last Friday - Appointments

Mon Mar 26 23:57:28 CEST 2018

Hi

Answers below

On Mon, Mar 26, 2018 at 12:05 PM, Bruna Martins dos Santos <
bruna.mrtns at gmail.com> wrote:

> Dear EC and Chair,
>
> Thank you very much for your report of our last call, Renata.
> Unfortunately I had several problems with my flights what made it
> impossible for me to join the discussion. But given that the discussion
> points were very important for all of us and our EC work and the short
> quorum and also the technical problems that prevented Ines from
> participating of the entire call, I would like to request another call
> for us to reassess the discussed points.
>

We can do it before Policy Course Call 20th April Fri 12UTC or after 14UTC

>
> Also, there seems to be some misunderstanding with regards to some of our
> claims: eg. request to hold off emails was in regards to achieving better
> communication channels and prevent from setting so many threads on the
> exact same subjects - what often gets me lost in the amount of emails we
> receive; apart from some inconsistencies: subjects that were mentioned in
> this report but are not on the call transcripts.
>
> Having said that and given that we already find ourselves in the very end
> of march, I would suggest for us to re-do the mentioned call in order to to clear
> up any misunderstandings and set the path forward for FY19 - we still have
> a lot to do and the Panama meeting is in 2 months time so we find ourselves
> in an excellent timeframe for better planning our actions on the upcoming
> meeting.
>

See above suggestion and indeed apologies for any misunderstandings, surely
next week we'll have more discussions possibilities (upon Maryam's return)

>
> Best,
> B.
>
>
> 2018-03-26 11:55 GMT-03:00 Elsa S <elsa.saade at gmail.com>:
>
>> Hi Renata,
>>
>> My replies will be in line below in dark blue. Generally, I'd like to
>> point out that this agenda was a suggested agenda, on my behalf, that was
>> sent for edits and comments. Since no edits or comments were made, the
>> attendees took this agenda into account. I also have a question, will we be
>> sent a transcript of the meeting? Because my impression of the meeting
>> outcomes was much more positive than the outcomes I see reported below.
>>
>> Best,
>>
>> Elsa Saade
>> --
>>
>> On Mon, Mar 26, 2018 at 7:14 AM, Renata Aquino Ribeiro <raquino at gmail.com
>> > wrote:
>>
>>> Dear all
>>>
>>> These are my appointments from NCUC EC Call last Friday.
>>>
>>> Present in this call were Elsa Saade, Louise Hurel and Ines Hfaiedh
>>>
>>
>> As far as I understood Ines could not really make it through the call,
>> due to connection errors.
>>
>>
>>>
>>> Apologies from Michael Karanicolas and Bruna Santos
>>>
>>> I've recovered Elsa Saade's agenda here:
>>>
>>> 1. General overview of the NCUC EC and Chair's work in the past 5 months
>>> (always keeping by-laws in mind)
>>>
>>> This was to me a surprise and a rather uncanny agenda item since there
>>> was no point mentioned about the bylaws or their infringement I can recall
>>>
>>
>> This was an umbrella point for the rest of the points below, keeping in
>> mind the by-laws to keep each other at check that we are all on the right
>> track as a team, and to also discuss if there would be a need for
>> reconsideration of bylaws based on discussions like the one on regional
>> representations for instance. The way I saw the discussion unfolding was
>> extremely positive, and had no reference to any infringement, rather praise
>> with a call for betterment. I'd like to have some clarification on why it
>> comes to Renata as a surprise that we'd like to evaluate our efficiency in
>> the last 5 months.
>>
>>
>>>
>>> a. Hand-over process (if any) and how it can be refined for current and
>>> future EC
>>>
>>> The EC had a transition document studied in the beginning of its term.
>>> In ICANN61 the Chair could not be at the meeting but EC could. Both Chair
>>> and EC are representatives of NCUC so in occasions where the Chair is not
>>> available, the EC can represent. Fortunately these occasions won't be
>>> needed anymore in a short horizon.
>>>
>>
>> As stated in the meeting, this point was specifically concerning the
>> general handover of the EC when they first get elected and the possibility
>> to create a handbook or a more detailed transition document for any
>> upcoming EC in order for them to be hands on from the very beginning. The
>> point did not mean ICANN 61, rather a general NCUC EC procedural point
>> regarding transition from one EC to another.
>>
>>
>>>
>>>
>>>
>>> 2. Future Proceeds and how to improve communication
>>>
>>> See point above
>>>
>>> a. Communication Management Brainstorming and setting
>>>
>>> See point above
>>>
>>> b. Initial coordination plan for EC and Chair for any upcoming
>>> events/meetings
>>>
>>> Unfortunately we do not have the report from the ICANN62 Kick-off
>>> planning meeting yet but soon we may have other information
>>> A workspace is built, just like before
>>> A general public invite
>>> And thanks for the EC who contributed with social media, invites to the
>>> meeting
>>>
>>> Some meetings, for instance, are outside of Chair/EC remit
>>>
>>> As I understand Elsa Saade is going to Rightscon handpicked by GSE
>>> Since this comes w no consultation or communication to the EC or Chair,
>>> we take that she is representing her own personal capacity
>>>
>>
>> I am indeed attending Rightscon in my own personal capacity, the GSE team
>> selected me as a Fellowship Alumni and another NextGen Alumni to help with
>> the ICANN Booth during the RightsCon days as we were both temporarily
>> located in the NA region. This was not a travel slot or funds that were
>> ever offered to NCUC and if I w
>> ere
>> attending the event
>> i
>> n the capacity of the NCUC EC AP representative
>> ,
>>  the whole team would have been informed, as expected of me. Accordingly,
>> as this was an opportunity offered to me as Alumni of the Fellowship
>> Program I did not see the need to communicate this to the EC or the Chair
>> on this specific call that aimed to address the EC and Chair
>> "appointments". In case any doubt with regards to this selection arises,
>> I'd suggest to talk to Adam Peake who was the one who contacted me with the
>> given opportunity
>> .
>>
>>
>>>
>>> c. Responsibilities and Time Management + Deadline setting
>>>
>>> Unfortunately ICANN organization sets deadlines and emails have to be
>>> publicized for members knowledge as soon as the information is available
>>> for transparency and information of our members. So, there isn't really a
>>> possibility on "holding off" on emails for 1 day a week so the EC can have
>>> a lesser email volume. Advice remains that the EC change to digest mode or
>>> web-only messages. Staff can help with that. Whenever Chair or Staff
>>> reaches out to EC offlist is because a deadline is approaching and needs to
>>> have EC feedback. However, we strive to move with tasks as best as possible
>>> on time with majority of votes, as Procedures outline.
>>>
>>> 3. AOB
>>>
>>> _______________________________________________
>>> NCUC-EC mailing list
>>> NCUC-EC at lists.ncuc.org
>>> https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>>
>> --
>> --
>>
>> Elsa Saade
>> Consultant
>> Gulf Centre for Human Rights
>> Twitter: @Elsa_Saade
>>
>> _______________________________________________
>> NCUC-EC mailing list
>> NCUC-EC at lists.ncuc.org
>> https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>
>>
>
>
> --
> *Bruna Martins dos Santos *
>
> +55 61 99252-6512 <(61)%2099252-6512>
> Skype ID: bruna.martinsantos
> @boomartins
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ncuc.org/pipermail/ncuc-ec/attachments/20180326/363c0d39/attachment.html>