[NCUC-EC] Fwd: Perrin trip to Berlin group April 8

[Bruna Martins dos Santos]

Renata,

As per my understanding we never approved an exact amount - reason why i
was asking if we approved flights, hotel or both. With regards to the
increase of the expenses, I think that when Stephanie mentioned that the
costs triplicated, I think that (a) she was referring to the flights
exclusively and (b) she might have mentioned it figuratively.  So, to close
the deliberation on this funding request, can you or Mike as the NA EC send
Stephanie an email asking her about the exact amount of her expenses? Its
better to verify it before saying she asked for a refund thats past our
reimbursement max.

I support Michael's request on the quick update - this leadership team
hasnt yet asked one (not that I could find at least) and the last record I
could find on my email was the one you sent us during the transition.

best,

B.








2018-04-10 13:55 GMT-03:00 Michael Karanicolas <mkaranicolas at gmail.com>:

> Hi,
>
> Thanks for that update. A quick note of clarification - I believe that
> the cost of the FLIGHT has tripled for her, not the total amount of
> her request. So the total she is requesting is 460 E for the hotel
> (567 USD) plus USD 437.20 for the flight - around USD1000 total -
> rather than USD2547. I'm not sure where the confusion comes from. It's
> possible that Renata and the EC Comm list weren't copied in all the
> back and forth, but those are the figures I have.
>
> Regarding the treasurer report - if it is a lengthy and time-consuming
> document to prepare - could we possible just ask for a quick update on
> our finances - balance, how much has been spent this year, and how
> much we get in annually?
>
> Best,
>
> Michael
>
> On Tue, Apr 10, 2018 at 1:45 PM, Renata Aquino Ribeiro
> <raquino at gmail.com> wrote:
> > Dear EC
> >
> > A treasurer report is a lenghty document email privately to you by
> > tresaurer about once or twice a year with all NCUC finances. That will
> > take time to produce, I'll send you the last one mean time.
> >
> > A funding request indeed should come with the amount asked and
> > Stephanie did mention in the original message to ask for
> > 1070 Canadian Dollars = 849 USD
> >
> > Now she mentions to need triple the amount so  it would be  2547USD
> >
> > As for report, each funded traveler has to hand in one for reimbursement
> >
> > Stephanie was funded for 1200USD last year for a similar (if not same)
> > meeting and report is published in NCUC blog.
> >
> > Looking at NCUC Travel Policy and our Operating Procedures, it would
> > be best if you settle on an amount for reimbursement for Stephanie.
> > 300, 500, 1000, 1500 or 2000 is up to you. Traveler will have to
> > provide receipts of hotel and flight, NCUC does not pay meals or per
> > diem.
> >
> > I don't remember ever seeing a request over 2000USD.
> >
> > I would recommend sticking to the originally approved. This way
> > traveler can expediently plan oneself. And follow the requests made by
> > EC.
> >
> > As a reminder, deadline for deliberation is 11 Apr COB but would be
> > best to close this matter asap. However, if you need more time, just
> > ask.
> >
> > Best,
> >
> > Renata
> > _______________________________________________
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> > NCUC-EC at lists.ncuc.org
> > https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
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-- 
*Bruna Martins dos Santos *

+55 61 99252-6512
Skype ID: bruna.martinsantos
@boomartins
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