[NCUC-EC] Fwd: Funding civil society day before IGF

[Renata Aquino Ribeiro]

Hi

Thanks Ines for your inputs and Michael for adding more perspectives.

I would just like to address some of the points Ines made.

All our funding requests come via a proposal and ellicit a report once the
event is done.

Civil society is made of volunteer work so when suggesting to add further
work (like an expense sheet, or a call for other volunteers to do work
etc.) and not presenting yourself with collaborative work only adds issues,
does not solve problems. We are here to deliberate but also to engage in
ICANN through our volunteer work.

This event is being organized by a committee, who has offered this space to
NCUC. If NPOC wants to engage, NPOC can reach out to the committee and find
out how they can be involved. NCSG is where we are "housed" but we manage
our finances and present ourselves as NCUC. We are allies, that's all.

Being part of the representation of NCUC also means being supportive of the
group including our colleagues. We have an opening to deliver in an event
we are supporting. This should be done by our "general" officer (Chair) or
regional officer. if none of these officers are available, others could
step up to the task. This is how a group works, there is no subjective
choice and privilege to be taken here on this appearance. It's our work and
somebody has to do it, representing all of us.

That being said, I haven't heard for our EC AP yet.

I do understand this is an urgent request since IGF is only a few days to
go. So, normally, we can deliberate during weekdays only but this is one of
those things which can't wait.

So on all group responsiveness, think about this. Urgent items like call
for applications or funding requests need to be deliberated soon. Others
like program rollouts, you can take your time.

Thanks

Renata


On Sun, Nov 26, 2017 at 10:17 AM, Michael Karanicolas <
michael at law-democracy.org> wrote:

> Hi,
>
> Thanks very much for your thoughts. As I understand it, the NCUC
> contribution would go towards catering for the event.
>
> USD 800 sounds like a good amount to me - especially as it's a partial
> contribution and, looking at the list of co-sponsors, they all seem to
> have way more disposable cash than we do. I remain a bit skeptical as
> to the value of sponsoring in terms of boosting NCUC outreach beyond
> regular participation would, but given that we've had a limited number
> of requests thus far, and are halfway through the fiscal year, I guess
> we may as well contribute something.
>
> Best,
>
> Michael
>
> On Sun, Nov 26, 2017 at 4:56 AM, hfaiedh ines <hfaiedh.ines2 at gmail.com>
> wrote:
> > Hi everyone
> >
> > I do believe that it is important for us to have a presence at the "civil
> > society day before IGF".
> > That said, I do have an issue here: this seems to be an event for " civil
> > society networks namely: EFF, NCSG, APC, IGC, JNC". There s some
> procedural
> > issue here: Funding an event that is not 'directly' for NCUC and
> > participants that NCUC EC won't be involved in selecting
> >
> > 1. Can we have an idea how could this be an NCUC outreach? Where's NCUC
> > here.
> >
> > 2. Adding our EC Europe Rep at the last minute for the opening does not
> make
> > it an NCUC outreach sorry.
> >
> > 3. So 1500$ could go for food and partial travel funding? Who are those
> who
> > are going to be funded? Are we the ones who will select them?
> >
> > 5. Does NCSG have funds? Was NPOC asked to help as well?
> >
> > Dear Michael, I would lean toward helping in sponsoring the event if we
> have
> > a better understanding of where our contribution would go. What do you
> > think?
> > Hence, I would kindly ask Farzaneh to help us in the decision by:
> >
> > A- Giving us a breakout of expenses.
> >
> > B- Elaborating on how we can have NCUC presence effective and
> acknowledged
> > at the event.
> >
> > C- How will partial funding go? NCUC members or not? Travel and/or
> > accomodation? Who will select them?
> >
> > D- Would 800 $ help? The costs are around 2200$ and there are 5 members
> in
> > the coalition that should also step up to the plate.
> >
> > On Nov 25, 2017 22:04, "Renata Aquino Ribeiro" <raquino at gmail.com>
> wrote:
> >
> > Thank you Louise, for your input
> >
> > As soon as we get closer to the event, we'll check w/ EC again if and
> > how we are going to do this opening.
> > Whoever does, I think this is where we will "stand our ground" so will
> > be important we build it collectively
> >
> >
> >
> > On Sat, Nov 25, 2017 at 6:01 PM, Louise Marie Hurel
> > <louise.marie.hsd at gmail.com> wrote:
> >> My apologies for the delay just got back to London
> >>
> >> So, my first reaction would be "yes". Given that the IGF is in *Geneva*
> it
> >> certainly makes it much harder for civil society groups, academics and
> >> non-commercial stakeholders overall to attend. Also, NCUC has been
> >> actively
> >> engaged in previous Best Bits meetings and supporting it seems like a
> >> natural path to take. Thus, I would agree with helping the event.
> >>
> >> As for opening the event, I would be happy to do so but don't know if
> I'll
> >> arrive in time for the opening. Can confirm this information later.
> >>
> >> Cheers,
> >>
> >> Louise Marie Hurel
> >>
> >> Cybersecurity Project Coordinator | Igarapé Institute
> >>
> >> London School of Economics (LSE) Media and Communications (Data and
> >> Society)
> >>
> >> Skype: louise.dias
> >> +44 (0) 7468 906327
> >> l.h.dias at lse.ac.uk
> >> louise.marie.hsd at gmail.com
> >>
> >>
> >> 2017-11-25 16:35 GMT+00:00 Michael Karanicolas
> >> <michael at law-democracy.org>:
> >>>
> >>> Ok - so if I understand this correctly - the funding wouldn't actually
> go
> >>> towards our participation, or getting a representative there, but
> rather
> >>> towards sponsoring the event itself?
> >>>
> >>> If that's the case, I would lean against it. Again, this comes back to
> >>> the
> >>> difference of whether or not we're a "funding organization". If the
> event
> >>> is
> >>> likely to go forward either way, I am doubtful as to whether this
> >>> expenditure would provide much of a boost for the NCUC. If it were
> about
> >>> actually bringing someone to IGF, I'd be more sympathetic.
> >>>
> >>>
> >>>
> >>> On Fri, Nov 24, 2017 at 9:45 PM, Renata Aquino Ribeiro
> >>> <raquino at gmail.com>
> >>> wrote:
> >>>>
> >>>> Hi all
> >>>>
> >>>> EC, remember you don't need to approve the full request. You can
> >>>> provide funding for a lesser amount.
> >>>>
> >>>> Michael, in answer to your question, more information form Farzaneh
> >>>> below
> >>>>
> >>>>
> >>>>
> >>>>
> >>>> ---------- Forwarded message ----------
> >>>> From: farzaneh badii <farzaneh.badii at gmail.com>
> >>>> Date: Fri, Nov 24, 2017 at 10:22 PM
> >>>> Subject: More information
> >>>> To: Renata Aquino <raquino at gmail.com>
> >>>>
> >>>>
> >>>> Hi Renata,
> >>>>
> >>>> Civil Society day is a pre-IGF event which is organized by various
> >>>> civil society networks namely: EFF, NCSG, APC, IGC, JNC.
> >>>>
> >>>> The event is normally attended by around 50-60 people.
> >>>>
> >>>> Most of the networks pitch in money, or source money. EFF pitches
> >>>> money in, and NCUC funded civil society day last year too (I think
> >>>> around 1000 USD). Food in Geneva is expensive, the menu that we are
> >>>> looking at is around 2200 CHF (Swiss Frank). We asked ICANN to fund it
> >>>> as well.
> >>>>
> >>>> At the moment Jeremy told me that to serve lunch during the event, it
> >>>> comes to 2200 USD. If ICANN and EFF chip in too we can have a pot of
> >>>> money to cover food and cover partial travel funding upon request.
> >>>>
> >>>>  Some put forward their request in registration list to get partial
> >>>> funding to attend the meeting. The program committee decides on who
> >>>> gets funded and for how much(program committee consists of the
> >>>> networks reps: IGC, NCSG EFF, APC, JNC. The participants can be
> >>>> members of the civil society networks, bestbits etc. Last year for
> >>>> Mexico I think we supported partially two travelers from LAC.
> >>>>
> >>>> Best
> >>>>
> >>>>
> >>>>
> >>>>
> >>>> Farzaneh
> >>>>
> >>>> On Fri, Nov 24, 2017 at 6:42 PM, Renata Aquino Ribeiro
> >>>> <raquino at gmail.com> wrote:
> >>>> > fwding a Michael's message to this list which got sidetracked
> >>>> > I'll answer soon
> >>>> >
> >>>> >>
> >>>> >>
> >>>> >> ---------- Forwarded message ----------
> >>>> >> From: Mike <mkaranicolas at gmail.com>
> >>>> >> To: Renata Aquino Ribeiro <raquino at gmail.com>
> >>>> >> Cc: Bruna Martins dos Santos <bruna.mrtns at gmail.com>, "Exec. Comm"
> >>>> >> <ncuc-ec at lists.ncuc.org>
> >>>> >> Bcc:
> >>>> >> Date: Fri, 24 Nov 2017 17:32:05 -0400
> >>>> >> Subject: Re: [NCUC-EC] Fwd: Funding civil society day before IGF
> >>>> >> I have no objection, but can we get a bit more details as to where
> >>>> >> the
> >>>> >> money is going? Who are the “selected participants”? 1500 is a lot
> >>>> >> for food
> >>>> >> - presumably that’s toward airfare and accommodation too?
> >>>> >>
> >>>> >>
> >>>> >>
> >>>> >> Sent from my iPhone
> >>>> >>
> >>>> >>> On Nov 24, 2017, at 2:59 PM, Renata Aquino Ribeiro
> >>>> >>> <raquino at gmail.com> wrote:
> >>>> >>>
> >>>> >>> Hi Bruna
> >>>> >>>
> >>>> >>> No, the our Procedures require us to analyse case by case and
> >>>> >>> recommend an average amount (which is smaller) for more general
> and
> >>>> >>> urgent requests.
> >>>> >>>
> >>>> >>> The Civil Society Meeting (this is the correct name) has had
> funded
> >>>> >>> travellers before. I guess it depends on their final balance of
> >>>> >>> expenses whether the money will go to fund a new traveller or help
> >>>> >>> pay
> >>>> >>> for extra hotel nights to attend, for instance.
> >>>> >>>
> >>>> >>>
> >>>> >>> On Fri, Nov 24, 2017 at 3:27 PM, Bruna Martins dos Santos
> >>>> >>> <bruna.mrtns at gmail.com> wrote:
> >>>> >>>> Renata,
> >>>> >>>>
> >>>> >>>> Given what was stated in Farzi's email - the fact that you'll be
> in
> >>>> >>>> the
> >>>> >>>> opening ceremony and that Farzi will also have a moment to brief
> >>>> >>>> people
> >>>> >>>> about NCSG/NCUC - the bestbits meeting can be considered the NCUC
> >>>> >>>> outreaching event for the IGF and I would not oppose on giving
> some
> >>>> >>>> money to
> >>>> >>>> the event.
> >>>> >>>>
> >>>> >>>> One question though, are we supporting members for the IGF itself
> >>>> >>>> or
> >>>> >>>> when we
> >>>> >>>> talk about the 1500 USD for food and modest travel funding are we
> >>>> >>>> considering funding more people ?
> >>>> >>>>
> >>>> >>>> Also, does the operating procedures oppose to the amount of money
> >>>> >>>> requested
> >>>> >>>> ? (not from my initial reading)
> >>>> >>>>
> >>>> >>>> best,
> >>>> >>>> B
> >>>> >>>>
> >>>> >>>> 2017-11-24 12:55 GMT-02:00 Renata Aquino Ribeiro
> >>>> >>>> <raquino at gmail.com>:
> >>>> >>>>>
> >>>> >>>>> Dear EC
> >>>> >>>>>
> >>>> >>>>> I'm forwarding Farzaneh's request for NCUC EC to support civil
> >>>> >>>>> society
> >>>> >>>>> day.
> >>>> >>>>> In previous editions this event also had NCUC support.
> >>>> >>>>>
> >>>> >>>>> NCUC Operating Procedures mention allocation of funds on itens
> VI
> >>>> >>>>> and VII
> >>>> >>>>> https://www.ncuc.org/ncuc-operating-procedures/
> >>>> >>>>>
> >>>> >>>>> Although this event is a budget higher than the average
> >>>> >>>>> recommended
> >>>> >>>>> for approval (USD 500) and the timeline is a bit short, you must
> >>>> >>>>> also
> >>>> >>>>> have in mind we have had no budget for outreach events for IGF
> >>>> >>>>> approved, we do have a workshop there, and our traditional form
> >>>> >>>>> for
> >>>> >>>>> outreach is to be reviewed, so the request was sent via email
> >>>> >>>>> because
> >>>> >>>>> of that.
> >>>> >>>>>
> >>>> >>>>> I would also ask Farzaneh to provide materials to publicize the
> >>>> >>>>> event
> >>>> >>>>> before and after the meeting (program and report - with speakers
> >>>> >>>>> main
> >>>> >>>>> points).
> >>>> >>>>>
> >>>> >>>>> Please review the request and send in your comments
> >>>> >>>>>
> >>>> >>>>> Thanks
> >>>> >>>>>
> >>>> >>>>>
> >>>> >>>>>
> >>>> >>>>> ---------- Forwarded message ----------
> >>>> >>>>> From: farzaneh badii <farzaneh.badii at gmail.com>
> >>>> >>>>> Date: Fri, Nov 24, 2017 at 11:22 AM
> >>>> >>>>> Subject: Funding civil society day before IGF
> >>>> >>>>> To: Renata Aquino <raquino at gmail.com>
> >>>> >>>>>
> >>>> >>>>>
> >>>> >>>>> Dear Renata,
> >>>> >>>>>
> >>>> >>>>> I was wondering if you and NCUC EC could consider funding the
> >>>> >>>>> civil
> >>>> >>>>> society day before IGF? I am requesting 1500 USD which goes
> >>>> >>>>> towards
> >>>> >>>>> food and perhaps some modest travel funding for the selected
> >>>> >>>>> participants.  You as the NCUC chair will open the day with
> Jovan
> >>>> >>>>> from
> >>>> >>>>> Diplo and I have also gotten a brief timeslot to talk about
> >>>> >>>>> NCUC/NCSG.
> >>>> >>>>> I am the NCSG rep on the planning committee of this meeting.
> >>>> >>>>>
> >>>> >>>>> Here is the link to the event.
> >>>> >>>>> https://bestbits.net/events/joint-cs-2017/?instance_id=
> >>>> >>>>>
> >>>> >>>>> Best
> >>>> >>>>>
> >>>> >>>>>
> >>>> >>>>>
> >>>> >>>>>
> >>>> >>>>>
> >>>> >>>>> Farzaneh
> >>>> >>>>> _______________________________________________
> >>>> >>>>> NCUC-EC mailing list
> >>>> >>>>> NCUC-EC at lists.ncuc.org
> >>>> >>>>> https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
> >>>> >>>>
> >>>> >>>>
> >>>> >>>>
> >>>> >>>>
> >>>> >>>> --
> >>>> >>>> Bruna Martins dos Santos
> >>>> >>>>
> >>>> >>>> +55 61 99252-6512
> >>>> >>>> Skype ID: bruna.martinsantos
> >>>> >>>> @boomartins
> >>>> >>> _______________________________________________
> >>>> >>> NCUC-EC mailing list
> >>>> >>> NCUC-EC at lists.ncuc.org
> >>>> >>> https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
> >>>> >>
> >>>> >>
> >>>> >> ---------- Forwarded message ----------
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> >>>> >> Cc:
> >>>> >> Bcc:
> >>>> >> Date: Fri, 24 Nov 2017 22:32:16 +0100
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> >>
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