[NCUC-EC] NCUC Operating Procedures

Sat Jul 22 14:28:11 CEST 2017

 I added my comments, will come back to it each time other ECs comment so
that we exchange views.

On Jul 22, 2017 12:54, "farzaneh badii" <farzaneh.badii at gmail.com> wrote:

> Dear Ines,
>
> Although I made an attempt, it was not possible to get the majority of EC
> together after Joburg for a meeting. It's a busy season for everyone. I
> think we don't need to have a meeting. EC members can go through the
> document themselves and see if they want to change something. They will
> also have time to go through the document during the public comment period.
>
> Best
> Farzaneh
>
> On 22 Jul 2017 07:01, "hfaiedh ines" <hfaiedh.ines2 at gmail.com> wrote:
>
> Hi Farzaneh
>
> I thought we were going to have a call on this right?
>
> On Jul 22, 2017 02:47, "farzaneh badii" <farzaneh.badii at gmail.com> wrote:
>
>> Hi everyone,
>>
>> Thank you, Renata, for commenting. Since I have not received any comments
>> on the document, I would like to suggest that we go ahead and submit this
>> document to our members by Tuesday 25th July 13.00 UTC(this means you still
>> have time until Tuesday to make comments or raise issues on this list or on
>> the google doc). We can give members 21 days to comment.  During this
>> period we keep trying to resolve the comments by the end of 21 day we close
>> the comment period, try to resolve and reflect all the new changes within
>> 10 days, give the members  another chance to look at it (10 days) and raise
>> issues, if the issues need to be discussed in a session we will arrange a
>> webinar, resolve issues, and put the document to vote on NCUC EC list.
>>
>> Google doc is here: https://docs.google.com/
>> document/d/1b-GyV4FQdIZ8MIWiKVznSsxlb-_z7GQCZotf1g_wosk/edit#
>>
>> <https://docs.google.com/document/d/1b-GyV4FQdIZ8MIWiKVznSsxlb-_z7GQCZotf1g_wosk/edit#>
>>
>> here is the timeline:
>>
>> 25th July Submission to NCUC members for comments
>> 18 August: First round of comments closed
>> By 28th August: submitting the second draft to members
>> By 10 September: Resolving all the comments and holding a webinar if need
>> be
>> Submission to EC by 10 September
>> By 15 September: Vote closed and results will be communicated to the
>> members
>>
>> Best
>>
>> Farzaneh
>>
>>
>>
>> Thanks
>>
>> Farzaneh
>>
>>
>> Farzaneh
>>
>> On Wed, Jul 5, 2017 at 7:59 AM, Renata Aquino Ribeiro <raquino at gmail.com>
>> wrote:
>>
>>> Hello
>>>
>>> Sorry about the delay in getting to this thread
>>> I'm w/ a relatively open agenda for meetings for the next two weeks
>>>
>>> Best,
>>>
>>> Renata
>>>
>>> On Wed, Jul 5, 2017 at 3:39 AM, farzaneh badii <farzaneh.badii at gmail.com>
>>> wrote:
>>> > Hi
>>> >
>>> > I have now drafted the operating rules for the 5 items I requested you
>>> > volunteer for. 4th of July magic. So no need to volunteer. But please
>>> go
>>> > over it and see if there are mistakes, inaccuracies etc.
>>> >
>>> > Here is the document:
>>> > https://docs.google.com/document/d/1b-GyV4FQdIZ8MIWiKVznSsxl
>>> b-_z7GQCZotf1g_wosk/edit#
>>> >
>>> > We need one meeting next week and another the week after to go over the
>>> > draft (who knows one meeting might suffice). If we cannot agree on the
>>> > dates, I will go through the document myself make the necessary
>>> corrections.
>>> > Then I will share it with the members to comment. I will give them
>>> around 15
>>> > days to come up with comments and we need to respond to their comments.
>>> > After that when all the comments are resolved then you need to vote on
>>> it
>>> > and it will be approved with the majority votes and put on our website.
>>> >
>>> > Note that some of these rules are based on the new bylaws. But I don't
>>> see
>>> > any harm in that and I think we can have them ahead of time before
>>> bylaws
>>> > approved and just state which one will come into effect when the
>>> bylaws are
>>> > approved.
>>> >
>>> > Best
>>> >
>>> > Farzaneh
>>> >
>>> > Farzaneh
>>> >
>>> > On Tue, Jul 4, 2017 at 9:50 AM, hfaiedh ines <hfaiedh.ines2 at gmail.com>
>>> > wrote:
>>> >>
>>> >> Ok i updated the dates.
>>> >>
>>> >> On Jul 4, 2017 12:33, "farzaneh badii" <farzaneh.badii at gmail.com>
>>> wrote:
>>> >>>
>>> >>> It is getting too late to ask Maryam to arrange adobe connect for
>>> >>> tomorrow. So tomorrow is not an option please try and pick three
>>> dates on
>>> >>> each week.
>>> >>>
>>> >>> Farzaneh
>>> >>>
>>> >>> On Tue, Jul 4, 2017 at 6:43 AM, farzaneh badii <
>>> farzaneh.badii at gmail.com>
>>> >>> wrote:
>>> >>>>
>>> >>>> Drafting the operating procedures is an important part of EC
>>> >>>> responsibility and I need an answer very quickly of your
>>> availability to
>>> >>>> move this forward. Please fill in the doodle poll.
>>> >>>>
>>> >>>> Farzaneh
>>> >>>>
>>> >>>> On Sun, Jul 2, 2017 at 9:55 AM, farzaneh badii
>>> >>>> <farzaneh.badii at gmail.com> wrote:
>>> >>>>>
>>> >>>>> EC members,
>>> >>>>>
>>> >>>>> The NCUC operating procedures document  is coming together but
>>> needs
>>> >>>>> more work on three aspects:
>>> >>>>>
>>> >>>>> 1. Numbering: I am not doing a great job in consistently numbering
>>> of
>>> >>>>> sections. Can someone volunteer for this?
>>> >>>>>
>>> >>>>> 2. On the last page, page 14 we have 5 items that need operating
>>> >>>>> procedures. Can each of you volunteer for one and come up with a
>>> text we can
>>> >>>>> discuss?
>>> >>>>>
>>> >>>>> 3. We need to have a couple of meetings to finalize this document.
>>> I
>>> >>>>> have done a doodle poll for the next couple of weeks for a couple
>>> of
>>> >>>>> meetings so that we get this done with. Please take the poll. Time
>>> is stated
>>> >>>>> in UTC. Please try and pick three separate dates within the three
>>> week
>>> >>>>> timeframe so that we can get this done in  two to three meetings.:
>>> >>>>> https://doodle.com/poll/y6zp48fdem7hgm7x
>>> >>>>>
>>> >>>>>
>>> >>>>>
>>> >>>>> Here is the doc to procedural rules:
>>> >>>>>
>>> >>>>> https://docs.google.com/document/d/1b-GyV4FQdIZ8MIWiKVznSsxl
>>> b-_z7GQCZotf1g_wosk/edit#
>>> >>>>>
>>> >>>>>
>>> >>>>>
>>> >>>>> Best
>>> >>>>>
>>> >>>>>
>>> >>>>>
>>> >>>>>
>>> >>>>>
>>> >>>>>
>>> >>>>> Farzaneh
>>> >>>>
>>> >>>>
>>> >>>
>>> >>>
>>> >>> _______________________________________________
>>> >>> NCUC-EC mailing list
>>> >>> NCUC-EC at lists.ncuc.org
>>> >>> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>> >>>
>>> >
>>> >
>>> > _______________________________________________
>>> > NCUC-EC mailing list
>>> > NCUC-EC at lists.ncuc.org
>>> > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>> >
>>>
>>
>>
>> _______________________________________________
>> NCUC-EC mailing list
>> NCUC-EC at lists.ncuc.org
>> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>
>>
>
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