[NCUC-EC] NCUC Operating Procedures

Sun Jul 23 15:48:10 CEST 2017

Thanks Ines.

I have changed the link to the Google doc so that we can track the changes.
Here it is:
https://docs.google.com/document/d/1uolqcYivX_KVOgPdjl3wB_aBkHyLcFkvzNsNU47BRQY/edit#

EC members please work on this version from now on.

Farzaneh

On Sat, Jul 22, 2017 at 8:28 AM, hfaiedh ines <hfaiedh.ines2 at gmail.com>
wrote:

>  I added my comments, will come back to it each time other ECs comment so
> that we exchange views.
>
> On Jul 22, 2017 12:54, "farzaneh badii" <farzaneh.badii at gmail.com> wrote:
>
>> Dear Ines,
>>
>> Although I made an attempt, it was not possible to get the majority of EC
>> together after Joburg for a meeting. It's a busy season for everyone. I
>> think we don't need to have a meeting. EC members can go through the
>> document themselves and see if they want to change something. They will
>> also have time to go through the document during the public comment period.
>>
>> Best
>> Farzaneh
>>
>> On 22 Jul 2017 07:01, "hfaiedh ines" <hfaiedh.ines2 at gmail.com> wrote:
>>
>> Hi Farzaneh
>>
>> I thought we were going to have a call on this right?
>>
>> On Jul 22, 2017 02:47, "farzaneh badii" <farzaneh.badii at gmail.com> wrote:
>>
>>> Hi everyone,
>>>
>>> Thank you, Renata, for commenting. Since I have not received any
>>> comments on the document, I would like to suggest that we go ahead and
>>> submit this document to our members by Tuesday 25th July 13.00 UTC(this
>>> means you still have time until Tuesday to make comments or raise issues on
>>> this list or on the google doc). We can give members 21 days to comment.
>>> During this period we keep trying to resolve the comments by the end of 21
>>> day we close the comment period, try to resolve and reflect all the new
>>> changes within 10 days, give the members  another chance to look at it (10
>>> days) and raise issues, if the issues need to be discussed in a session we
>>> will arrange a webinar, resolve issues, and put the document to vote on
>>> NCUC EC list.
>>>
>>> Google doc is here: https://docs.google.com/
>>> document/d/1b-GyV4FQdIZ8MIWiKVznSsxlb-_z7GQCZotf1g_wosk/edit#
>>>
>>> <https://docs.google.com/document/d/1b-GyV4FQdIZ8MIWiKVznSsxlb-_z7GQCZotf1g_wosk/edit#>
>>>
>>> here is the timeline:
>>>
>>> 25th July Submission to NCUC members for comments
>>> 18 August: First round of comments closed
>>> By 28th August: submitting the second draft to members
>>> By 10 September: Resolving all the comments and holding a webinar if
>>> need be
>>> Submission to EC by 10 September
>>> By 15 September: Vote closed and results will be communicated to the
>>> members
>>>
>>> Best
>>>
>>> Farzaneh
>>>
>>>
>>>
>>> Thanks
>>>
>>> Farzaneh
>>>
>>>
>>> Farzaneh
>>>
>>> On Wed, Jul 5, 2017 at 7:59 AM, Renata Aquino Ribeiro <raquino at gmail.com
>>> > wrote:
>>>
>>>> Hello
>>>>
>>>> Sorry about the delay in getting to this thread
>>>> I'm w/ a relatively open agenda for meetings for the next two weeks
>>>>
>>>> Best,
>>>>
>>>> Renata
>>>>
>>>> On Wed, Jul 5, 2017 at 3:39 AM, farzaneh badii <
>>>> farzaneh.badii at gmail.com> wrote:
>>>> > Hi
>>>> >
>>>> > I have now drafted the operating rules for the 5 items I requested you
>>>> > volunteer for. 4th of July magic. So no need to volunteer. But please
>>>> go
>>>> > over it and see if there are mistakes, inaccuracies etc.
>>>> >
>>>> > Here is the document:
>>>> > https://docs.google.com/document/d/1b-GyV4FQdIZ8MIWiKVznSsxl
>>>> b-_z7GQCZotf1g_wosk/edit#
>>>> >
>>>> > We need one meeting next week and another the week after to go over
>>>> the
>>>> > draft (who knows one meeting might suffice). If we cannot agree on the
>>>> > dates, I will go through the document myself make the necessary
>>>> corrections.
>>>> > Then I will share it with the members to comment. I will give them
>>>> around 15
>>>> > days to come up with comments and we need to respond to their
>>>> comments.
>>>> > After that when all the comments are resolved then you need to vote
>>>> on it
>>>> > and it will be approved with the majority votes and put on our
>>>> website.
>>>> >
>>>> > Note that some of these rules are based on the new bylaws. But I
>>>> don't see
>>>> > any harm in that and I think we can have them ahead of time before
>>>> bylaws
>>>> > approved and just state which one will come into effect when the
>>>> bylaws are
>>>> > approved.
>>>> >
>>>> > Best
>>>> >
>>>> > Farzaneh
>>>> >
>>>> > Farzaneh
>>>> >
>>>> > On Tue, Jul 4, 2017 at 9:50 AM, hfaiedh ines <hfaiedh.ines2 at gmail.com
>>>> >
>>>> > wrote:
>>>> >>
>>>> >> Ok i updated the dates.
>>>> >>
>>>> >> On Jul 4, 2017 12:33, "farzaneh badii" <farzaneh.badii at gmail.com>
>>>> wrote:
>>>> >>>
>>>> >>> It is getting too late to ask Maryam to arrange adobe connect for
>>>> >>> tomorrow. So tomorrow is not an option please try and pick three
>>>> dates on
>>>> >>> each week.
>>>> >>>
>>>> >>> Farzaneh
>>>> >>>
>>>> >>> On Tue, Jul 4, 2017 at 6:43 AM, farzaneh badii <
>>>> farzaneh.badii at gmail.com>
>>>> >>> wrote:
>>>> >>>>
>>>> >>>> Drafting the operating procedures is an important part of EC
>>>> >>>> responsibility and I need an answer very quickly of your
>>>> availability to
>>>> >>>> move this forward. Please fill in the doodle poll.
>>>> >>>>
>>>> >>>> Farzaneh
>>>> >>>>
>>>> >>>> On Sun, Jul 2, 2017 at 9:55 AM, farzaneh badii
>>>> >>>> <farzaneh.badii at gmail.com> wrote:
>>>> >>>>>
>>>> >>>>> EC members,
>>>> >>>>>
>>>> >>>>> The NCUC operating procedures document  is coming together but
>>>> needs
>>>> >>>>> more work on three aspects:
>>>> >>>>>
>>>> >>>>> 1. Numbering: I am not doing a great job in consistently
>>>> numbering of
>>>> >>>>> sections. Can someone volunteer for this?
>>>> >>>>>
>>>> >>>>> 2. On the last page, page 14 we have 5 items that need operating
>>>> >>>>> procedures. Can each of you volunteer for one and come up with a
>>>> text we can
>>>> >>>>> discuss?
>>>> >>>>>
>>>> >>>>> 3. We need to have a couple of meetings to finalize this
>>>> document. I
>>>> >>>>> have done a doodle poll for the next couple of weeks for a couple
>>>> of
>>>> >>>>> meetings so that we get this done with. Please take the poll.
>>>> Time is stated
>>>> >>>>> in UTC. Please try and pick three separate dates within the three
>>>> week
>>>> >>>>> timeframe so that we can get this done in  two to three meetings.:
>>>> >>>>> https://doodle.com/poll/y6zp48fdem7hgm7x
>>>> >>>>>
>>>> >>>>>
>>>> >>>>>
>>>> >>>>> Here is the doc to procedural rules:
>>>> >>>>>
>>>> >>>>> https://docs.google.com/document/d/1b-GyV4FQdIZ8MIWiKVznSsxl
>>>> b-_z7GQCZotf1g_wosk/edit#
>>>> >>>>>
>>>> >>>>>
>>>> >>>>>
>>>> >>>>> Best
>>>> >>>>>
>>>> >>>>>
>>>> >>>>>
>>>> >>>>>
>>>> >>>>>
>>>> >>>>>
>>>> >>>>> Farzaneh
>>>> >>>>
>>>> >>>>
>>>> >>>
>>>> >>>
>>>> >>> _______________________________________________
>>>> >>> NCUC-EC mailing list
>>>> >>> NCUC-EC at lists.ncuc.org
>>>> >>> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>>> >>>
>>>> >
>>>> >
>>>> > _______________________________________________
>>>> > NCUC-EC mailing list
>>>> > NCUC-EC at lists.ncuc.org
>>>> > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>>> >
>>>>
>>>
>>>
>>> _______________________________________________
>>> NCUC-EC mailing list
>>> NCUC-EC at lists.ncuc.org
>>> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>>
>>>
>>
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