[NCUC-EC] Fwd: NCUC Outreach in Brazil - asking for support

Thu Apr 6 16:37:57 CEST 2017

Hi Renata,

It depends of the type of request or need.

1- I advise to work with your GSE regonal counterpart for local events.
They have their own budget and can support inkind.
2- the GSE staff for civil society outreach Jean-Jacques and Adam are
always helping and can provide support when needed.
3- for printing etc, we are basically using a community budget from
communication and as Farzaneh made requests previously to ICANN  comms team
 regarding brochures redesign , printing cards and flyers and so on. We are
getting material printed and translated for each icann meeting.

Basically, it is important to have a clear idea of your needs for outreach,
plan them beforehand and then Farzaneh as chair can liaise with related
staff.
 Webinars are basically about using adobe connect and we have that resource
already, just matter of scheduling and asking Maryam to setup it.

Best,

Rafik

On Apr 6, 2017 11:25 PM, "Renata Aquino Ribeiro" <raquino at gmail.com> wrote:

Dear Ines, Rafik and all

I agree w/ Ines we need a more in-depth debate.

Rafik, thanks for the info on CROPP

What I guess me and Ines are referring to are local, regional, small
and maybe improvised categories of events.

Sometimes, you don't even need budget but formal approval and/or
articulation with ICANN

Sometimes we need material to be sent by mail. We also don't have
money or material in hands...

I am also confused about our articulation w/ ICANN outreach itself.
Sometimes I think BC railroads us as priority in a few cases. I am not
complaining or asking for changes, I want to understand how to act
about this.

Maybe it should be an NCUC EC meeting only, maybe a meeting w/ an
expert then where we ask for questions.

I'm also personally also thinking we really need inreach. We have
great members already and need to train them urgently, they keep
asking repeatedly in the LAC case. Can I just go ahead and to webinars
myself w/ them?

So thanks you for all your ideas, replies, suggestions

On Thu, Apr 6, 2017 at 11:14 AM, Rafik Dammak <rafik.dammak at gmail.com>
wrote:
> Hi,
>
> outreach budget from CROPP is 7500USD, information can be found here
> https://community.icann.org/pages/viewpage.action?pageId=
59647287#CROPPProcedures&Guidelines-EngagementEventAuthorizations(
GNSOConstituenciesONLY)
>
> "Outreach events may include, and are not limited to: travel allocation
for
> speakers/organizers (maximum of one out of region funded traveller per
> outreach event), booth, communications materials, catering/receptions,
> remote participation, etc. Details are to be submitted in the event
proposal
> and outlined in the outreach event assessment. Proposals should include
> draft agendas and all elements requiring resources for. "
>
> it is up to EC to outline its needs and in which area the budget will be
> spent.
>
> Best,
>
> Rafik
>
>
> 2017-04-06 23:03 GMT+09:00 hfaiedh ines <hfaiedh.ines2 at gmail.com>:
>>
>> I read all of Renata's emails but couldnt answer and was waiting for
>> someone more experienced to comment first. Besides, i did not receive an
>> answer when i asked about outreach budget and how it should be used.
Could
>> we have some expert/ somebody from the icann financial team to have more
>> details and know what we have and what we dont? What we can do and what
we
>> cant? We need guidelines.
>>
>>
>> On Apr 6, 2017 9:16 AM, "Renata Aquino Ribeiro" <raquino at gmail.com>
wrote:
>>>
>>> Hi Farzi and all
>>>
>>> Thanks for your reply.
>>>
>>> There was a lot of improvisation in these informal talks so my fault on
>>> that.
>>>
>>> I will reach out to EC for guidance and support on other opportunities
>>> with better plans and hope to receive answers.
>>>
>>> Thanks
>>>
>>> Renata
>>>
>>>
>>>
>>> On Thu, Apr 6, 2017 at 10:05 AM, farzaneh badii
>>> <farzaneh.badii at gmail.com> wrote:
>>> > Renata had to cancel her outreach events partly because we did not
>>> > respond
>>> > to this request. Remember that I am not a voting member of EC I only
>>> > come in
>>> > when there is a tie. But it was my fault not to follow up on her
>>> > request
>>> > with the EC. Please follow up on these requests on time in the future.
>>> >
>>> > Farzaneh
>>> >
>>> > On Fri, Mar 31, 2017 at 12:00 PM, Renata Aquino Ribeiro
>>> > <raquino at gmail.com>
>>> > wrote:
>>> >>
>>> >> Dear EC
>>> >>
>>> >> Math is not my strongest suit.
>>> >> But at least one part of the journeys needed I could secure funding,
>>> >> the rest, unfortunately not.
>>> >>
>>> >> To do all that it is necessary *400USD approximately
>>> >> Cost breakdown
>>> >> Rio - Curitiba - 100USD
>>> >> Curitiba - Sao Paulo - 100USD
>>> >> SP - Brasilia - 100 USD
>>> >> Brasilia - FOR - 100USD - changed from RIO - FOR - This one will
>>> >> continue SP-FOR and will be changed to an earlier date
>>> >>
>>> >> So the talks in Curitiba and Brasilia are now only w/ newcomers
>>> >> Claudio Lucena and Bruna Santos
>>> >>
>>> >> Best,
>>> >>
>>> >> Renata
>>> >>
>>> >>
>>> >>
>>> >>
>>> >>
>>> >> ---------- Forwarded message ----------
>>> >> From: Renata Aquino Ribeiro <raquino at gmail.com>
>>> >> Date: Thu, Mar 30, 2017 at 7:05 PM
>>> >> Subject: NCUC Outreach in Brazil - asking for support
>>> >> To: "Exec. Comm" <ncuc-ec at lists.ncuc.org>
>>> >>
>>> >>
>>> >> Dear EC
>>> >>
>>> >> As I have already mentioned on the list, there was a possibility for
>>> >> NCUC to do outreach in the South School of Internet Governance in Rio
>>> >> on this 1st week of April. GSE approved 2 plane tickets - FOR - RIO
>>> >> and RIO - FOR.
>>> >>
>>> >> Knowing that there would be this event in Rio, several of the
>>> >> universities and other spaces which are interested in ICANN and NCUC
>>> >> work have reached out to book talks.
>>> >> In Rio, we have booked 2 talks.
>>> >>
>>> >> I could raise funding for myself to SP for 2 talks in universities
>>> >> there.
>>> >>
>>> >> However, we received requests to Curitiba, Brasilia and Fortaleza (my
>>> >> hometown, needing a plane ticket to arrive earlier). In all these
>>> >> talks we would have as partner ICANNWiki for folks to do a hands-on
on
>>> >> editing wiki entries about ICANN policy work.
>>> >>
>>> >> In total, Curitiba would be 1 talk - raised by our member/fellow
>>> >> Claudio Lucena -, Brasilia 1 talk - our member Bruna Santos arranged
>>> >> -, Fortaleza 5 talks - 4 universities I arranged and 1 talk in a
>>> >> Secretary of Science and Technology event.
>>> >>
>>> >> To do all that it is necessary 500USD approximately
>>> >> Cost breakdown
>>> >> Rio - Curitiba - 100USD
>>> >> Curitiba - Sao Paulo - 100USD
>>> >> SP - Brasilia - 100 USD
>>> >> Brasilia - FOR - 100USD - changed from RIO - FOR
>>> >>
>>> >> The programme of talks is at http://bit.ly/ssigside  (3 universities
>>> >> in FOR I still have to add atm)
>>> >>
>>> >> Ticket planes in Brazil are expensive if you buy them close to the
>>> >> date so I would kindly request EC to deliberate as soon as you can
>>> >>
>>> >> I am available for any other information or suggestion EC may have
>>> >>
>>> >> If it's not possible to go these spaces, unfortunately we'll have to
>>> >> cancel the talks because the universities don't really have a culture
>>> >> of remote participation so we can't start our relationship with them
>>> >> doing talks remotely. In the future, if we do this, it would be good
>>> >> if we could continue the relationship with the universities on
>>> >> occasional webinars or remote hubs to ICANN meetings (as you know
>>> >> there are no meetings in LAC until 2018).
>>> >>
>>> >> Thank you
>>> >>
>>> >> Renata
>>> >> _______________________________________________
>>> >> NCUC-EC mailing list
>>> >> NCUC-EC at lists.ncuc.org
>>> >> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>> >
>>> >
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>>> NCUC-EC at lists.ncuc.org
>>> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>
>>
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