[NCUC-EC] Fwd: Update on Helsinki Fellowship and 2 DPRD Programs: Fellowship Program Review and Community Onboarding Pilot Program

Fri May 6 16:48:26 CEST 2016

hi everyone,

sharing here communication from Janice about 2 things: the mentorship
program, now called onboard program and the review of fellowship program.
the message is little bit confusing , at least for me and I would advice
you to read it carefully and check the attachments. I need some feedback
here.

for the onboard program, I am kind of concerned that is supposed to support
community but we are not really involved on its design. for fellowship
review, we may think what kind inputs we can provide here

Best,

Rafik
---------- Forwarded message ----------

Interrupting your regularly scheduled countdown to an ICANN Meeting to
share some information about 2 initiatives that are happening through the
facilitation of ICANN’s Development and Public Responsibility Department
(DPRD), both of which I hope will have positive impacts on your community
in the near future.

These initiatives were shared in concept form during ICANN54 and ICANN55
via my manager Nora Absuitta’s DPRD update to the community. Both are being
worked on with the support of ICANN Policy  and Global Stakeholder
Engagement Teams, using their knowledge of what is happening within each
region and community.

*Before going into these 2 Items, I do want to make sure that everyone
knows that for this particular ICANN Meeting, only Alumni of previous
Fellowships were eligible to apply…helping to support the idea of this
Policy Forum being about serious minded community members digging in for 4
days…and these individuals had to show themselves as either fully engaged
members of one of our community groups, a relatively newly minted member
ready for the next step of engagement OR someone highly recommended due to
their regional participation in ICANN activities or global Internet work.
Attached is the list of those selected, their sector of interest and
community that they are engaged in if applicable.*

First Initiative is the *Community Onboarding Pilot Program* – which in its
inception was called Community Mentor Pilot Program. This pilot is a
by-product of the Stakeholder Journey Initiative that Chris Mondini has
been spearheading for almost 2 years now, which in part has been hitting
the challenges of volunteer burnout and succession planning along with
other topics related to volunteerism at ICANN. The focus of this Pilot
Program is how to onboard new members effectively and retain them to create
the next wave of ICANN volunteers.  This Pilot's end goal is to create for
each community an ongoing program of onboarding, that can fit into each
community’s processes, with a built-in set of tools and information that
are easy to access and use for both those facilitating and those receiving
the information.  *Only for this calendar year are we tying the Pilot
program to the ICANN Meetings and including some travel support as needed,
as it seemed the best way to kick start this was to work around and at the
ICANN Meetings to benefit from Face-to Face time.*
This effort began by working with members of ICANN’s Policy staff to select
members of almost every ICANN community, both experienced and “new-ish but
ready”, to fill the roles of Mentors and Mentees going into ICANN55,
through the Meeting and provide follow up after on what worked, didn’t
work, ideas of next steps and any other comments that could help start to
form the basis for a Mentor Onboarding Program.  In part, we followed the
tenants of the Fellowship Coaching Program, where experienced Fellows take
1-3 new Fellows under their wing prior to each Meeting to get them better
prepared for the experience…and work wth them throughout the Meeting and
beyond.  We did try to engage all ICANN communities but didn’t succeed in
bringing everyone onboard the concept for a variety of reasons. We are
continually working to have representative from each community engage with
us in this work.

The members of the Pilot Program from Marrakech and I have had discussions
via email and Skype since then after I received post meeting reports and
began incorporating their comments to lay a base for what’s ahead on this
journey.  Most all of the members found value in what was started and
wanted to continue to work on this Program. In Helsinki, the plan is to
meet for a couple of hours with the participants to hash out key
elements…and determine best next steps.

Attached is both an outline of where we are with the Pilot Program and the
worksheet with names of Mentors and Mentees from ICANN56 and going to
ICANN57 (working all this time together, not just at the Meeting).  You
will see that for ICANN56 we don’t have ccNSO, Registry, RSSAC or SSAC but
there is commitment to the concept and work ongoing.  *ccNSO*: Alejandra
Barrel and Miguel Estrada did produce a draft proposal for ccNSO
Onboarding; Alejandra is funded by ccNSO to Helsinki (and her Mentee is
moving to the GAC), so she and I are meeting at ICANN56 to move this
proposal further ahead with support from ICANN staff. *Registry: *Reg Levy
supported this effort leading up to Marrakech; Cherie, Reg and I will meet
in Helsinki to see how we can compliment the great work already done by
Cherie with ideas from this Pilot. *RSSAC *team had a good experience; the
Mentee Naveed Rais (RSSAC Caucus) will work with me in Helsinki as he is
Fellow funded. *SSAC *was the most difficult as it is such a unique
community;  Julie and I will find time in Helsinki to talk next steps as
she is in agreement that an Onboarding program would be of benefit.

I will commit to providing further updates down the road and please do
contact me offlist for any other information or questions. If there are
comments that would benefit this entire audience, I will share back my
responses to all.

The second Initiative is the *Fellowship Program Review*.  This review was
meant to be held in the Fellowship Program’s 10th year, 2017, however there
have been so many challenges around the concept of applicant eligibility in
the past 12-18 months - many countries (Argentina, Venezuela, Hungary,
Russia, Chile, Uruguay) falling off the World Bank list which is the means
testing currently used, that we determined the time was now to take a look
at all components of this successful Program to see where there may be
other opportunities for improvements related to the needs of today’s
evolved ICANN community..which has changed tremendously since the Program
began in 2007.

This review started up just before Marrakech.  We are studying other
non-profits, universities and entities in regard to similar types of grant
or fellowship programs and intend to have this Program Review, with
analysis and suggestions for alternative methods of means testing, out for
Public Comment by end of June/beginning of July, in time for revised
Eligibility Guidelines to be applied to the ICANN58 application.

Again, any other questions on this – I will be happy to answer and again,
suggest OFFLIST so that everyone’s already full mailboxes are not
overflowing with “nice”, “horrible”, “I propose we”…but I will be
transparent in any responses that affect all if that situation arises.  I
look forward to seeing comments once this is out officially in our Public
Comment Process.

I will hopefully see all of you in Helsinki, where I would be happy to talk
on either of these Initiatives or other DPRD programs.

Wishing you all a restful weekend,

Janice
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