[NCUC-EC] Fwd: Update on Helsinki Fellowship and 2 DPRD Programs: Fellowship Program Review and Community Onboarding Pilot Program

Wed May 11 08:55:22 CEST 2016

Hi Rafik

Janice says

T*his effort began by working with members of ICANN’s Policy staff to
select members of almost every ICANN community, both experienced and
“new-ish but ready”, to fill the roles of Mentors and Mentees going into
ICANN55*,

But policy staff didn't select members for onboarding program. We
recommended names. So we participated alittle in decision making. What I
think later on was bad design of the program was continuing it without
consultation with us. approaching Kathy without letting us know that they
are continuing the program was a misstep. This part was not clear. I am
very happy that Kathy gets to travel and mentor but I think staff should
have consulted with us about the continuation and includ us in the decision
making in the following round too.

On 6 May 2016 at 16:48, Rafik Dammak <rafik.dammak at gmail.com> wrote:

>
> hi everyone,
>
> sharing here communication from Janice about 2 things: the mentorship
> program, now called onboard program and the review of fellowship program.
> the message is little bit confusing , at least for me and I would advice
> you to read it carefully and check the attachments. I need some feedback
> here.
>
> for the onboard program, I am kind of concerned that is supposed to
> support community but we are not really involved on its design. for
> fellowship review, we may think what kind inputs we can provide here
>
> Best,
>
> Rafik
> ---------- Forwarded message ----------
>
>
>
> Interrupting your regularly scheduled countdown to an ICANN Meeting to
> share some information about 2 initiatives that are happening through the
> facilitation of ICANN’s Development and Public Responsibility Department
> (DPRD), both of which I hope will have positive impacts on your community
> in the near future.
>
>
> These initiatives were shared in concept form during ICANN54 and ICANN55
> via my manager Nora Absuitta’s DPRD update to the community. Both are being
> worked on with the support of ICANN Policy  and Global Stakeholder
> Engagement Teams, using their knowledge of what is happening within each
> region and community.
>
>
> *Before going into these 2 Items, I do want to make sure that everyone
> knows that for this particular ICANN Meeting, only Alumni of previous
> Fellowships were eligible to apply…helping to support the idea of this
> Policy Forum being about serious minded community members digging in for 4
> days…and these individuals had to show themselves as either fully engaged
> members of one of our community groups, a relatively newly minted member
> ready for the next step of engagement OR someone highly recommended due to
> their regional participation in ICANN activities or global Internet work.
> Attached is the list of those selected, their sector of interest and
> community that they are engaged in if applicable.*
>
> First Initiative is the *Community Onboarding Pilot Program* – which in
> its inception was called Community Mentor Pilot Program. This pilot is a
> by-product of the Stakeholder Journey Initiative that Chris Mondini has
> been spearheading for almost 2 years now, which in part has been hitting
> the challenges of volunteer burnout and succession planning along with
> other topics related to volunteerism at ICANN. The focus of this Pilot
> Program is how to onboard new members effectively and retain them to create
> the next wave of ICANN volunteers.  This Pilot's end goal is to create for
> each community an ongoing program of onboarding, that can fit into each
> community’s processes, with a built-in set of tools and information that
> are easy to access and use for both those facilitating and those receiving
> the information.  *Only for this calendar year are we tying the Pilot
> program to the ICANN Meetings and including some travel support as needed,
> as it seemed the best way to kick start this was to work around and at the
> ICANN Meetings to benefit from Face-to Face time.*
> This effort began by working with members of ICANN’s Policy staff to
> select members of almost every ICANN community, both experienced and
> “new-ish but ready”, to fill the roles of Mentors and Mentees going into
> ICANN55, through the Meeting and provide follow up after on what worked,
> didn’t work, ideas of next steps and any other comments that could help
> start to form the basis for a Mentor Onboarding Program.  In part, we
> followed the tenants of the Fellowship Coaching Program, where experienced
> Fellows take 1-3 new Fellows under their wing prior to each Meeting to get
> them better prepared for the experience…and work wth them throughout the
> Meeting and beyond.  We did try to engage all ICANN communities but didn’t
> succeed in bringing everyone onboard the concept for a variety of reasons.
> We are continually working to have representative from each community
> engage with us in this work.
>
> The members of the Pilot Program from Marrakech and I have had discussions
> via email and Skype since then after I received post meeting reports and
> began incorporating their comments to lay a base for what’s ahead on this
> journey.  Most all of the members found value in what was started and
> wanted to continue to work on this Program. In Helsinki, the plan is to
> meet for a couple of hours with the participants to hash out key
> elements…and determine best next steps.
>
> Attached is both an outline of where we are with the Pilot Program and the
> worksheet with names of Mentors and Mentees from ICANN56 and going to
> ICANN57 (working all this time together, not just at the Meeting).  You
> will see that for ICANN56 we don’t have ccNSO, Registry, RSSAC or SSAC but
> there is commitment to the concept and work ongoing.  *ccNSO*: Alejandra
> Barrel and Miguel Estrada did produce a draft proposal for ccNSO
> Onboarding; Alejandra is funded by ccNSO to Helsinki (and her Mentee is
> moving to the GAC), so she and I are meeting at ICANN56 to move this
> proposal further ahead with support from ICANN staff. *Registry: *Reg
> Levy supported this effort leading up to Marrakech; Cherie, Reg and I will
> meet in Helsinki to see how we can compliment the great work already done
> by Cherie with ideas from this Pilot. *RSSAC *team had a good experience;
> the Mentee Naveed Rais (RSSAC Caucus) will work with me in Helsinki as he
> is Fellow funded. *SSAC *was the most difficult as it is such a unique
> community;  Julie and I will find time in Helsinki to talk next steps as
> she is in agreement that an Onboarding program would be of benefit.
>
> I will commit to providing further updates down the road and please do
> contact me offlist for any other information or questions. If there are
> comments that would benefit this entire audience, I will share back my
> responses to all.
>
> The second Initiative is the *Fellowship Program Review*.  This review
> was meant to be held in the Fellowship Program’s 10th year, 2017, however
> there have been so many challenges around the concept of
> applicant eligibility in the past 12-18 months - many countries (Argentina,
> Venezuela, Hungary, Russia, Chile, Uruguay) falling off the World Bank
> list which is the means testing currently used, that we determined the
> time was now to take a look at all components of this successful Program to
> see where there may be other opportunities for improvements related to
> the needs of today’s evolved ICANN community..which has changed
> tremendously since the Program began in 2007.
>
>
> This review started up just before Marrakech.  We are studying other
> non-profits, universities and entities in regard to similar types of
> grant or fellowship programs and intend to have this Program Review, with
> analysis and suggestions for alternative methods of means testing, out for
> Public Comment by end of June/beginning of July, in time for revised
> Eligibility Guidelines to be applied to the ICANN58 application.
>
>
> Again, any other questions on this – I will be happy to answer and again,
> suggest OFFLIST so that everyone’s already full mailboxes are not
> overflowing with “nice”, “horrible”, “I propose we”…but I will be
> transparent in any responses that affect all if that situation arises.  I
> look forward to seeing comments once this is out officially in our Public
> Comment Process.
>
>
> I will hopefully see all of you in Helsinki, where I would be happy
> to talk on either of these Initiatives or other DPRD programs.
>
>
> Wishing you all a restful weekend,
>
> Janice
>
>
>
>
>
>
>
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>
>

-- 
Farzaneh
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