[NCUC-EC] Initiating NCUC travel support call for helsinki

Rafik Dammak rafik.dammak at gmail.com
Thu Apr 7 05:06:35 CEST 2016 

Hi everyone,

I am sharing below the updated version. if we want the deadline by 21st
april we have to make the call by next monday

======================================================

Dear NCUC members:

ICANN 56  will be held in Finland, Helsinki   27-30 June
2016. NCUC members can apply to receive funding to attend the meeting.
The travel dates can be ideally from 26  June  to 1st July.

The budget for each meeting for travel support is maximum
of  $4,000. $4,000 is to be divided amongst the participants who are chosen
to receive the support, i.e. not per person. Covered travel expenses may
include conference-related airfare, visas or related fees, lodging, and
airport taxis. If the actual cost of these items is greater than $2,000 the
member will be responsible for the difference. NCUC cannot provide a per
diem or cover any other expenses.  Selected travelers must make their
own travel, accommodation,visa, and related arrangements and be reimbursed
after the trip. NCUC cannot provide funds in advance of the meeting, or any
administrative support. The recipients of NCUC travel support would be
expected to send their blog posts within 4 weeks from the closure of ICANN
meeting.

Interested members should read carefully the terms and conditions of
the policy available at
http://www.ncuc.org/participate/ncuc-travel-support/ and
send a proposal as to why they should receive funding to attend this ICANN
meeting. They should also indicate the approximate amount of travel
funding. Requests can be sent both for full funding and partial
funding.Please apply by replying to  Maryam and Rafik.

Since Sonigitu couldn't attend Marrakech meeting due to visa issue, his
previous allocation was moved to Helsinki meeting.

The deadline for application is 21st April. regardless getting or not the
travel support, you may consider applying for the visa asap (check details
here https://meetings.icann.org/en/helsinki56) since the deadline from the
host country to apply for visa is 31st May.

Best Regards,

Rafik

2016-04-07 1:07 GMT+09:00 Mueller, Milton L <milton at gatech.edu>:

> Lets make the application deadline April 21 so we can discuss them on
> April 22 call if necessary
>
> > -----Original Message-----
> > From: NCUC-EC [mailto:ncuc-ec-bounces at lists.ncuc.org] On Behalf Of
> Tapani
> > Tarvainen
> > Sent: Tuesday, April 5, 2016 6:14 AM
> > To: ncuc-ec at lists.ncuc.org
> > Subject: Re: [NCUC-EC] Initiating NCUC travel support call for helsinki
> >
> > Hi Rafik,
> >
> > Yes, 31 May is the official deadline, but in case of any difficulties
> it's best to
> > allow for extra time.
> >
> > Tapani
> >
> > On Apr 05 19:08, Rafik Dammak (rafik.dammak at gmail.com) wrote:
> >
> > > Hi Tapani,
> > >
> > >
> > > mid-april is next week, so quite short time for making call and get
> > > requests.
> > > I sent few days ago communication about visa application and that the
> > > local host set the deadline for applications to 31 May.
> > >
> > > Best,
> > >
> > > Rafik
> > >
> > > 2016-04-05 18:46 GMT+09:00 Tapani Tarvainen
> > <ncuc at tapani.tarvainen.info>:
> > >
> > > > I would like to suggest adding deadline for applications somewhere
> > > > prominently - perhaps in both the text and Subject.
> > > >
> > > > As a practical consideration, those who need a visa should apply it
> > > > as soon as possible, Schengen rules mean a fairly long processing
> time.
> > > > (On the other hand those who have a valid visa to any Schengen
> > > > country can use it as is, no need for a separate visa for Finland.)
> > > >
> > > > Mid-May is probably close to practical deadline, but I would suggest
> > > > aiming to end of April for submitting visa applications. So I'd
> > > > recommend asking for applications by mid-April at the latest to
> > > > leave time for evaluating them.
> > > >
> > > > Tapani
> > > >
> > > >
> > > > On Apr 05 11:30, farzaneh badii (farzaneh.badii at gmail.com) wrote:
> > > >
> > > > > Hi
> > > > >
> > > > > Based on Maryam's comment I have made some changes:
> > > > >
> > > > > Dear NCUC members:
> > > > >
> > > > > ICANN 56  will be held in Finland, Helsinki   27-30 June
> > > > > 2016. NCUC members can apply to receive funding to attend the
> > meeting.
> > > > > The travel dates can be ideally from 26  June  to 1st July.
> > > > >
> > > > > The budget for each meeting for travel support is maximum of
> $4,000.
> > > > $4,000
> > > > > is to be divided amongst the participants who are chosen to
> > > > > receive the support, i.e. not per person. Covered travel expenses
> > > > > may include conference-related airfare, visas or related fees,
> > > > > lodging, and airport taxis. If the actual cost of these items is
> > > > > greater than $2,000 the
> > > > member
> > > > > will be responsible for the difference. NCUC cannot provide a per
> > > > > diem or cover any other expenses.  Selected travelers must make
> > > > > their own travel, accommodation,visa, and related arrangements and
> > > > > be reimbursed after the trip. NCUC cannot provide funds in advance
> > > > > of the meeting, or any administrative support. The recipients of
> > > > > NCUC travel support would be expected to send their blog posts
> > > > > within 4 weeks from the closure of
> > > > ICANN
> > > > > meeting.
> > > > >
> > > > > Interested members should read carefully the terms and conditions
> > > > > of the policy available at
> > > > > http://www.ncuc.org/participate/ncuc-travel-support/ and send a
> > > > > proposal as to why they should receive funding to attend this
> > > > ICANN
> > > > > meeting. They should also indicate the approximate amount of
> > > > > travel funding. Requests can be sent both for full funding and
> partial
> > funding.
> > > > Please
> > > > > apply by replying to  Maryam and Rafik.
> > > > >
> > > > > Since Sonigitu couldn't attend Marrakech meeting due to visa
> > > > > issue, his allocation was moved to Helsinki meeting. Hence we will
> > > > > not have $4000 available but around $2,800 to be divided amongst
> > > > > the chosen
> > > > participants.
> > > > >
> > > > > For information, in addition to support for ICANN meetings, NCUC
> > > > > EC can exceptionally provide some  support for other events of
> > interest.
> > > > >
> > > > > Best regards,
> > > > >
> > > > >
> > > > > On 5 April 2016 at 10:06, Maryam Bakoshi
> > > > > <maryam.bakoshi at icann.org>
> > > > wrote:
> > > > >
> > > > > > Hi Rafik,
> > > > > >
> > > > > > Please could it be explicitly stated that the $4000 is the
> > > > > > maximum the
> > > > EC
> > > > > > can allocate for a given travel period (to be divided amongst
> > > > participants
> > > > > > who are chosen to receive this support - i.e. not per person).
> > > > > > Someone reading it might think it's $4000 per person if they
> > > > > > don't read the entire travel policy :)
> > > > > >
> > > > > > Many thanks,
> > > > > >
> > > > > > Maryam Bakoshi
> > > > > > Secretariat Support - NCSG, NCUC & NPOC Internet Corporation for
> > > > > > Assigned Names and Numbers (ICANN)
> > > > > >
> > > > > > E: Maryam.bakoshi at icann.org
> > > > > > S: Maryam.bakoshi.icann
> > > > > > T: +44 7737698036
> > > > > >
> > > > > >
> > > > > > On 5 Apr 2016, at 08:58, Rafik Dammak <rafik.dammak at gmail.com>
> > wrote:
> > > > > >
> > > > > > Hi,
> > > > > >
> > > > > > Making some edits to the call:
> > > > > >
> > > > > > On Apr 5, 2016 12:05 PM, "Rafik Dammak"
> > <rafik.dammak at gmail.com>
> > > > wrote:
> > > > > > >
> > > > > > > Hi everyone,
> > > > > > >
> > > > > > > to avoid the visa issue faced by some of our members last
> > > > > > > time, we
> > > > > > should send soon the call for proposals for NCUC travel support.
> > > > > > I
> > > > copied
> > > > > > last time call, so we may do some tweaks.
> > > > > > >
> > > > > > > I would also like that we enforce the requirement for writing
> > > > > > > a blog
> > > > > > post for all those who get NCUC support regardless the amount
> > > > > > and
> > > > ensuring
> > > > > > that we got those reports in timely manner. I am raising this
> > > > > > because nobody made report for Dublin while we spend more than
> > > > > > 4000USD and we
> > > > are
> > > > > > still waiting for marrakech posts (checking with all recipients,
> > > > > > one already sent her draft). Maryam worked on the list of
> > > > > > recipients for previous meetings and we can make them public in
> > > > > > website for
> > > > transparency.
> > > > > > >
> > > > > > > we will also include in the call, the possibility to apply as
> > > > exception
> > > > > > to get travel support for conferences/events other than ICANN
> > > > > > meeting
> > > > and
> > > > > > make that clear.
> > > > > > >
> > > > > > > Finally because Sonigitu coulnd't make for last time, we
> > > > > > > agreed to
> > > > > > postpone his allocation to Helsinki meeting and I will ask him
> > > > > > to
> > > > start the
> > > > > > visa processing quickly.
> > > > > > >
> > > > > > > ====================================
> > > > > > >
> > > > > > >
> > > > > >
> > > > > > Dear NCUC members:
> > > > > >
> > > > > > ICANN 56  will be held in Finland, Helsinki   27-30 June
> > > > > > 2016. NCUC members can apply to receive funding to attend the
> > meeting.
> > > > > > The travel dates can be ideally from 26  June  to 1st July.
> > > > > >
> > > > > > The budget for each meeting for travel support is maximum of
> > $4,000.
> > > > > > Covered travel expenses may include conference-related airfare,
> > > > > > visas
> > > > or
> > > > > > related fees, lodging, and airport taxis. If the actual cost of
> > > > > > these
> > > > items
> > > > > > is greater than $2,000 the member will be responsible for the
> > > > > > difference. NCUC cannot provide a per diem or cover any other
> > expenses.
> > > > > > Selected travelers must make their own travel,
> > > > > > accommodation,visa, and related arrangements and be reimbursed
> > > > > > after the trip. NCUC cannot
> > > > provide
> > > > > > funds in advance of the meeting, or any administrative support.
> > > > > > The recipients of NCUC travel support would be expected to send
> > > > > > their blog posts within 4 weeks from the closure of ICANN
> meeting.
> > > > > >
> > > > > > Interested members should read carefully the terms and
> > > > > > conditions of the policy available at
> > > > > > http://www.ncuc.org/participate/ncuc-travel-support/ and send a
> > > > proposal
> > > > > > as to why they should receive funding to attend this ICANN
> meeting.
> > > > Please
> > > > > > apply by replying to  Maryam and Rafik.
> > > > > >
> > > > > > Since Sonigitu couldn't attend Marrakech meeting due to visa
> > > > > > issue, his allocation was moved to Helsinki meeting.
> > > > > >
> > > > > > For information, in addition to support for ICANN meetings, NCUC
> > > > > > EC can exceptionally provide some  support for other events of
> > interest.
> > > > > >
> > > > > > Best regards,
> > > > > >
> > > > > > _______________________________________________
> > > > > > NCUC-EC mailing list
> > > > > > NCUC-EC at lists.ncuc.org
> > > > > > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
> > > > > >
> > > > > >
> > > > > > _______________________________________________
> > > > > > NCUC-EC mailing list
> > > > > > NCUC-EC at lists.ncuc.org
> > > > > > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
> > > > > >
> > > > > >
> > > > >
> > > > >
> > > > > --
> > > > > Farzaneh
> > > > _______________________________________________
> > > > NCUC-EC mailing list
> > > > NCUC-EC at lists.ncuc.org
> > > > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
> > _______________________________________________
> > NCUC-EC mailing list
> > NCUC-EC at lists.ncuc.org
> > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
> _______________________________________________
> NCUC-EC mailing list
> NCUC-EC at lists.ncuc.org
> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>
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