[NCUC-EC] Initiating NCUC travel support call for helsinki

Mueller, Milton L milton at gatech.edu
Wed Apr 6 18:07:58 CEST 2016 

Lets make the application deadline April 21 so we can discuss them on April 22 call if necessary

> -----Original Message-----
> From: NCUC-EC [mailto:ncuc-ec-bounces at lists.ncuc.org] On Behalf Of Tapani
> Tarvainen
> Sent: Tuesday, April 5, 2016 6:14 AM
> To: ncuc-ec at lists.ncuc.org
> Subject: Re: [NCUC-EC] Initiating NCUC travel support call for helsinki
> 
> Hi Rafik,
> 
> Yes, 31 May is the official deadline, but in case of any difficulties it's best to
> allow for extra time.
> 
> Tapani
> 
> On Apr 05 19:08, Rafik Dammak (rafik.dammak at gmail.com) wrote:
> 
> > Hi Tapani,
> >
> >
> > mid-april is next week, so quite short time for making call and get
> > requests.
> > I sent few days ago communication about visa application and that the
> > local host set the deadline for applications to 31 May.
> >
> > Best,
> >
> > Rafik
> >
> > 2016-04-05 18:46 GMT+09:00 Tapani Tarvainen
> <ncuc at tapani.tarvainen.info>:
> >
> > > I would like to suggest adding deadline for applications somewhere
> > > prominently - perhaps in both the text and Subject.
> > >
> > > As a practical consideration, those who need a visa should apply it
> > > as soon as possible, Schengen rules mean a fairly long processing time.
> > > (On the other hand those who have a valid visa to any Schengen
> > > country can use it as is, no need for a separate visa for Finland.)
> > >
> > > Mid-May is probably close to practical deadline, but I would suggest
> > > aiming to end of April for submitting visa applications. So I'd
> > > recommend asking for applications by mid-April at the latest to
> > > leave time for evaluating them.
> > >
> > > Tapani
> > >
> > >
> > > On Apr 05 11:30, farzaneh badii (farzaneh.badii at gmail.com) wrote:
> > >
> > > > Hi
> > > >
> > > > Based on Maryam's comment I have made some changes:
> > > >
> > > > Dear NCUC members:
> > > >
> > > > ICANN 56  will be held in Finland, Helsinki   27-30 June
> > > > 2016. NCUC members can apply to receive funding to attend the
> meeting.
> > > > The travel dates can be ideally from 26  June  to 1st July.
> > > >
> > > > The budget for each meeting for travel support is maximum of  $4,000.
> > > $4,000
> > > > is to be divided amongst the participants who are chosen to
> > > > receive the support, i.e. not per person. Covered travel expenses
> > > > may include conference-related airfare, visas or related fees,
> > > > lodging, and airport taxis. If the actual cost of these items is
> > > > greater than $2,000 the
> > > member
> > > > will be responsible for the difference. NCUC cannot provide a per
> > > > diem or cover any other expenses.  Selected travelers must make
> > > > their own travel, accommodation,visa, and related arrangements and
> > > > be reimbursed after the trip. NCUC cannot provide funds in advance
> > > > of the meeting, or any administrative support. The recipients of
> > > > NCUC travel support would be expected to send their blog posts
> > > > within 4 weeks from the closure of
> > > ICANN
> > > > meeting.
> > > >
> > > > Interested members should read carefully the terms and conditions
> > > > of the policy available at
> > > > http://www.ncuc.org/participate/ncuc-travel-support/ and send a
> > > > proposal as to why they should receive funding to attend this
> > > ICANN
> > > > meeting. They should also indicate the approximate amount of
> > > > travel funding. Requests can be sent both for full funding and partial
> funding.
> > > Please
> > > > apply by replying to  Maryam and Rafik.
> > > >
> > > > Since Sonigitu couldn't attend Marrakech meeting due to visa
> > > > issue, his allocation was moved to Helsinki meeting. Hence we will
> > > > not have $4000 available but around $2,800 to be divided amongst
> > > > the chosen
> > > participants.
> > > >
> > > > For information, in addition to support for ICANN meetings, NCUC
> > > > EC can exceptionally provide some  support for other events of
> interest.
> > > >
> > > > Best regards,
> > > >
> > > >
> > > > On 5 April 2016 at 10:06, Maryam Bakoshi
> > > > <maryam.bakoshi at icann.org>
> > > wrote:
> > > >
> > > > > Hi Rafik,
> > > > >
> > > > > Please could it be explicitly stated that the $4000 is the
> > > > > maximum the
> > > EC
> > > > > can allocate for a given travel period (to be divided amongst
> > > participants
> > > > > who are chosen to receive this support - i.e. not per person).
> > > > > Someone reading it might think it's $4000 per person if they
> > > > > don't read the entire travel policy :)
> > > > >
> > > > > Many thanks,
> > > > >
> > > > > Maryam Bakoshi
> > > > > Secretariat Support - NCSG, NCUC & NPOC Internet Corporation for
> > > > > Assigned Names and Numbers (ICANN)
> > > > >
> > > > > E: Maryam.bakoshi at icann.org
> > > > > S: Maryam.bakoshi.icann
> > > > > T: +44 7737698036
> > > > >
> > > > >
> > > > > On 5 Apr 2016, at 08:58, Rafik Dammak <rafik.dammak at gmail.com>
> wrote:
> > > > >
> > > > > Hi,
> > > > >
> > > > > Making some edits to the call:
> > > > >
> > > > > On Apr 5, 2016 12:05 PM, "Rafik Dammak"
> <rafik.dammak at gmail.com>
> > > wrote:
> > > > > >
> > > > > > Hi everyone,
> > > > > >
> > > > > > to avoid the visa issue faced by some of our members last
> > > > > > time, we
> > > > > should send soon the call for proposals for NCUC travel support.
> > > > > I
> > > copied
> > > > > last time call, so we may do some tweaks.
> > > > > >
> > > > > > I would also like that we enforce the requirement for writing
> > > > > > a blog
> > > > > post for all those who get NCUC support regardless the amount
> > > > > and
> > > ensuring
> > > > > that we got those reports in timely manner. I am raising this
> > > > > because nobody made report for Dublin while we spend more than
> > > > > 4000USD and we
> > > are
> > > > > still waiting for marrakech posts (checking with all recipients,
> > > > > one already sent her draft). Maryam worked on the list of
> > > > > recipients for previous meetings and we can make them public in
> > > > > website for
> > > transparency.
> > > > > >
> > > > > > we will also include in the call, the possibility to apply as
> > > exception
> > > > > to get travel support for conferences/events other than ICANN
> > > > > meeting
> > > and
> > > > > make that clear.
> > > > > >
> > > > > > Finally because Sonigitu coulnd't make for last time, we
> > > > > > agreed to
> > > > > postpone his allocation to Helsinki meeting and I will ask him
> > > > > to
> > > start the
> > > > > visa processing quickly.
> > > > > >
> > > > > > ====================================
> > > > > >
> > > > > >
> > > > >
> > > > > Dear NCUC members:
> > > > >
> > > > > ICANN 56  will be held in Finland, Helsinki   27-30 June
> > > > > 2016. NCUC members can apply to receive funding to attend the
> meeting.
> > > > > The travel dates can be ideally from 26  June  to 1st July.
> > > > >
> > > > > The budget for each meeting for travel support is maximum of
> $4,000.
> > > > > Covered travel expenses may include conference-related airfare,
> > > > > visas
> > > or
> > > > > related fees, lodging, and airport taxis. If the actual cost of
> > > > > these
> > > items
> > > > > is greater than $2,000 the member will be responsible for the
> > > > > difference. NCUC cannot provide a per diem or cover any other
> expenses.
> > > > > Selected travelers must make their own travel,
> > > > > accommodation,visa, and related arrangements and be reimbursed
> > > > > after the trip. NCUC cannot
> > > provide
> > > > > funds in advance of the meeting, or any administrative support.
> > > > > The recipients of NCUC travel support would be expected to send
> > > > > their blog posts within 4 weeks from the closure of ICANN meeting.
> > > > >
> > > > > Interested members should read carefully the terms and
> > > > > conditions of the policy available at
> > > > > http://www.ncuc.org/participate/ncuc-travel-support/ and send a
> > > proposal
> > > > > as to why they should receive funding to attend this ICANN meeting.
> > > Please
> > > > > apply by replying to  Maryam and Rafik.
> > > > >
> > > > > Since Sonigitu couldn't attend Marrakech meeting due to visa
> > > > > issue, his allocation was moved to Helsinki meeting.
> > > > >
> > > > > For information, in addition to support for ICANN meetings, NCUC
> > > > > EC can exceptionally provide some  support for other events of
> interest.
> > > > >
> > > > > Best regards,
> > > > >
> > > > > _______________________________________________
> > > > > NCUC-EC mailing list
> > > > > NCUC-EC at lists.ncuc.org
> > > > > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
> > > > >
> > > > >
> > > > > _______________________________________________
> > > > > NCUC-EC mailing list
> > > > > NCUC-EC at lists.ncuc.org
> > > > > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
> > > > >
> > > > >
> > > >
> > > >
> > > > --
> > > > Farzaneh
> > > _______________________________________________
> > > NCUC-EC mailing list
> > > NCUC-EC at lists.ncuc.org
> > > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
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