[NCUC-EC] Initiating NCUC travel support call for helsinki

[Tapani Tarvainen]

Hi Rafik,

Yes, 31 May is the official deadline, but in case of any
difficulties it's best to allow for extra time.

Tapani

On Apr 05 19:08, Rafik Dammak (rafik.dammak at gmail.com) wrote:

> Hi Tapani,
> 
> 
> mid-april is next week, so quite short time for making call and get
> requests.
> I sent few days ago communication about visa application and that the local
> host set the deadline for applications to 31 May.
> 
> Best,
> 
> Rafik
> 
> 2016-04-05 18:46 GMT+09:00 Tapani Tarvainen <ncuc at tapani.tarvainen.info>:
> 
> > I would like to suggest adding deadline for applications
> > somewhere prominently - perhaps in both the text and Subject.
> >
> > As a practical consideration, those who need a visa should apply it as
> > soon as possible, Schengen rules mean a fairly long processing time.
> > (On the other hand those who have a valid visa to any Schengen country
> > can use it as is, no need for a separate visa for Finland.)
> >
> > Mid-May is probably close to practical deadline, but I would suggest
> > aiming to end of April for submitting visa applications. So I'd
> > recommend asking for applications by mid-April at the latest
> > to leave time for evaluating them.
> >
> > Tapani
> >
> >
> > On Apr 05 11:30, farzaneh badii (farzaneh.badii at gmail.com) wrote:
> >
> > > Hi
> > >
> > > Based on Maryam's comment I have made some changes:
> > >
> > > Dear NCUC members:
> > >
> > > ICANN 56  will be held in Finland, Helsinki   27-30 June
> > > 2016. NCUC members can apply to receive funding to attend the meeting.
> > > The travel dates can be ideally from 26  June  to 1st July.
> > >
> > > The budget for each meeting for travel support is maximum of  $4,000.
> > $4,000
> > > is to be divided amongst the participants who are chosen to receive the
> > > support, i.e. not per person. Covered travel expenses may include
> > > conference-related airfare, visas or related fees, lodging, and airport
> > > taxis. If the actual cost of these items is greater than $2,000 the
> > member
> > > will be responsible for the difference. NCUC cannot provide a per diem or
> > > cover any other expenses.  Selected travelers must make their own travel,
> > > accommodation,visa, and related arrangements and be reimbursed after the
> > > trip. NCUC cannot provide funds in advance of the meeting, or any
> > > administrative support. The recipients of NCUC travel support would be
> > > expected to send their blog posts within 4 weeks from the closure of
> > ICANN
> > > meeting.
> > >
> > > Interested members should read carefully the terms and conditions of
> > > the policy available at
> > > http://www.ncuc.org/participate/ncuc-travel-support/ and
> > > send a proposal as to why they should receive funding to attend this
> > ICANN
> > > meeting. They should also indicate the approximate amount of travel
> > > funding. Requests can be sent both for full funding and partial funding.
> > Please
> > > apply by replying to  Maryam and Rafik.
> > >
> > > Since Sonigitu couldn't attend Marrakech meeting due to visa issue, his
> > > allocation was moved to Helsinki meeting. Hence we will not have $4000
> > > available but around $2,800 to be divided amongst the chosen
> > participants.
> > >
> > > For information, in addition to support for ICANN meetings, NCUC EC can
> > > exceptionally provide some  support for other events of interest.
> > >
> > > Best regards,
> > >
> > >
> > > On 5 April 2016 at 10:06, Maryam Bakoshi <maryam.bakoshi at icann.org>
> > wrote:
> > >
> > > > Hi Rafik,
> > > >
> > > > Please could it be explicitly stated that the $4000 is the maximum the
> > EC
> > > > can allocate for a given travel period (to be divided amongst
> > participants
> > > > who are chosen to receive this support - i.e. not per person).
> > > > Someone reading it might think it's $4000 per person if they don't read
> > > > the entire travel policy :)
> > > >
> > > > Many thanks,
> > > >
> > > > Maryam Bakoshi
> > > > Secretariat Support - NCSG, NCUC & NPOC
> > > > Internet Corporation for Assigned Names and Numbers (ICANN)
> > > >
> > > > E: Maryam.bakoshi at icann.org
> > > > S: Maryam.bakoshi.icann
> > > > T: +44 7737698036
> > > >
> > > >
> > > > On 5 Apr 2016, at 08:58, Rafik Dammak <rafik.dammak at gmail.com> wrote:
> > > >
> > > > Hi,
> > > >
> > > > Making some edits to the call:
> > > >
> > > > On Apr 5, 2016 12:05 PM, "Rafik Dammak" <rafik.dammak at gmail.com>
> > wrote:
> > > > >
> > > > > Hi everyone,
> > > > >
> > > > > to avoid the visa issue faced by some of our members last time, we
> > > > should send soon the call for proposals for NCUC travel support. I
> > copied
> > > > last time call, so we may do some tweaks.
> > > > >
> > > > > I would also like that we enforce the requirement for writing a blog
> > > > post for all those who get NCUC support regardless the amount and
> > ensuring
> > > > that we got those reports in timely manner. I am raising this because
> > > > nobody made report for Dublin while we spend more than 4000USD and we
> > are
> > > > still waiting for marrakech posts (checking with all recipients, one
> > > > already sent her draft). Maryam worked on the list of recipients for
> > > > previous meetings and we can make them public in website for
> > transparency.
> > > > >
> > > > > we will also include in the call, the possibility to apply as
> > exception
> > > > to get travel support for conferences/events other than ICANN meeting
> > and
> > > > make that clear.
> > > > >
> > > > > Finally because Sonigitu coulnd't make for last time, we agreed to
> > > > postpone his allocation to Helsinki meeting and I will ask him to
> > start the
> > > > visa processing quickly.
> > > > >
> > > > > ====================================
> > > > >
> > > > >
> > > >
> > > > Dear NCUC members:
> > > >
> > > > ICANN 56  will be held in Finland, Helsinki   27-30 June
> > > > 2016. NCUC members can apply to receive funding to attend the meeting.
> > > > The travel dates can be ideally from 26  June  to 1st July.
> > > >
> > > > The budget for each meeting for travel support is maximum of  $4,000.
> > > > Covered travel expenses may include conference-related airfare, visas
> > or
> > > > related fees, lodging, and airport taxis. If the actual cost of these
> > items
> > > > is greater than $2,000 the member will be responsible for the
> > > > difference. NCUC cannot provide a per diem or cover any other expenses.
> > > > Selected travelers must make their own travel, accommodation,visa, and
> > > > related arrangements and be reimbursed after the trip. NCUC cannot
> > provide
> > > > funds in advance of the meeting, or any administrative support. The
> > > > recipients of NCUC travel support would be expected to send their blog
> > > > posts within 4 weeks from the closure of ICANN meeting.
> > > >
> > > > Interested members should read carefully the terms and conditions of
> > > > the policy available at
> > > > http://www.ncuc.org/participate/ncuc-travel-support/ and send a
> > proposal
> > > > as to why they should receive funding to attend this ICANN meeting.
> > Please
> > > > apply by replying to  Maryam and Rafik.
> > > >
> > > > Since Sonigitu couldn't attend Marrakech meeting due to visa issue, his
> > > > allocation was moved to Helsinki meeting.
> > > >
> > > > For information, in addition to support for ICANN meetings, NCUC EC can
> > > > exceptionally provide some  support for other events of interest.
> > > >
> > > > Best regards,
> > > >
> > > > _______________________________________________
> > > > NCUC-EC mailing list
> > > > NCUC-EC at lists.ncuc.org
> > > > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
> > > >
> > > >
> > > > _______________________________________________
> > > > NCUC-EC mailing list
> > > > NCUC-EC at lists.ncuc.org
> > > > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
> > > >
> > > >
> > >
> > >
> > > --
> > > Farzaneh
> > _______________________________________________
> > NCUC-EC mailing list
> > NCUC-EC at lists.ncuc.org
> > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec