[NCUC-EC] Initiating NCUC travel support call for helsinki

Rafik Dammak rafik.dammak at gmail.com
Sun Apr 10 13:21:22 CEST 2016 

Hi everyone,

if there is no comment/objection by today, I will send this final version
to NCUC list in Monday to initiate the call.
Thanks.

Best,

Rafik

2016-04-07 12:06 GMT+09:00 Rafik Dammak <rafik.dammak at gmail.com>:

> Hi everyone,
>
> I am sharing below the updated version. if we want the deadline by 21st
> april we have to make the call by next monday
>
> ======================================================
>
> Dear NCUC members:
>
> ICANN 56  will be held in Finland, Helsinki   27-30 June
> 2016. NCUC members can apply to receive funding to attend the meeting.
> The travel dates can be ideally from 26  June  to 1st July.
>
> The budget for each meeting for travel support is maximum
> of  $4,000. $4,000 is to be divided amongst the participants who are chosen
> to receive the support, i.e. not per person. Covered travel expenses may
> include conference-related airfare, visas or related fees, lodging, and
> airport taxis. If the actual cost of these items is greater than $2,000 the
> member will be responsible for the difference. NCUC cannot provide a per
> diem or cover any other expenses.  Selected travelers must make their
> own travel, accommodation,visa, and related arrangements and be reimbursed
> after the trip. NCUC cannot provide funds in advance of the meeting, or any
> administrative support. The recipients of NCUC travel support would be
> expected to send their blog posts within 4 weeks from the closure of ICANN
> meeting.
>
> Interested members should read carefully the terms and conditions of
> the policy available at
> http://www.ncuc.org/participate/ncuc-travel-support/ and send a proposal
> as to why they should receive funding to attend this ICANN meeting. They
> should also indicate the approximate amount of travel funding. Requests can
> be sent both for full funding and partial funding.Please apply by replying
> to  Maryam (maryam.bakoshi at icann.org) and Rafik (rafik.dammak at gmail.com).
>
>
> Since Sonigitu couldn't attend Marrakech meeting due to visa issue, his
> previous allocation was moved to Helsinki meeting.
>
> The deadline for application is 21st April. regardless getting or not the
> travel support, you may consider applying for the visa asap (check details
> here https://meetings.icann.org/en/helsinki56) since the deadline from
> the host country to apply for visa is 31st May.
>
> Best Regards,
>
> Rafik Dammak
>

NCUC Chair

>
> 2016-04-07 1:07 GMT+09:00 Mueller, Milton L <milton at gatech.edu>:
>
>> Lets make the application deadline April 21 so we can discuss them on
>> April 22 call if necessary
>>
>> > -----Original Message-----
>> > From: NCUC-EC [mailto:ncuc-ec-bounces at lists.ncuc.org] On Behalf Of
>> Tapani
>> > Tarvainen
>> > Sent: Tuesday, April 5, 2016 6:14 AM
>> > To: ncuc-ec at lists.ncuc.org
>> > Subject: Re: [NCUC-EC] Initiating NCUC travel support call for helsinki
>> >
>> > Hi Rafik,
>> >
>> > Yes, 31 May is the official deadline, but in case of any difficulties
>> it's best to
>> > allow for extra time.
>> >
>> > Tapani
>> >
>> > On Apr 05 19:08, Rafik Dammak (rafik.dammak at gmail.com) wrote:
>> >
>> > > Hi Tapani,
>> > >
>> > >
>> > > mid-april is next week, so quite short time for making call and get
>> > > requests.
>> > > I sent few days ago communication about visa application and that the
>> > > local host set the deadline for applications to 31 May.
>> > >
>> > > Best,
>> > >
>> > > Rafik
>> > >
>> > > 2016-04-05 18:46 GMT+09:00 Tapani Tarvainen
>> > <ncuc at tapani.tarvainen.info>:
>> > >
>> > > > I would like to suggest adding deadline for applications somewhere
>> > > > prominently - perhaps in both the text and Subject.
>> > > >
>> > > > As a practical consideration, those who need a visa should apply it
>> > > > as soon as possible, Schengen rules mean a fairly long processing
>> time.
>> > > > (On the other hand those who have a valid visa to any Schengen
>> > > > country can use it as is, no need for a separate visa for Finland.)
>> > > >
>> > > > Mid-May is probably close to practical deadline, but I would suggest
>> > > > aiming to end of April for submitting visa applications. So I'd
>> > > > recommend asking for applications by mid-April at the latest to
>> > > > leave time for evaluating them.
>> > > >
>> > > > Tapani
>> > > >
>> > > >
>> > > > On Apr 05 11:30, farzaneh badii (farzaneh.badii at gmail.com) wrote:
>> > > >
>> > > > > Hi
>> > > > >
>> > > > > Based on Maryam's comment I have made some changes:
>> > > > >
>> > > > > Dear NCUC members:
>> > > > >
>> > > > > ICANN 56  will be held in Finland, Helsinki   27-30 June
>> > > > > 2016. NCUC members can apply to receive funding to attend the
>> > meeting.
>> > > > > The travel dates can be ideally from 26  June  to 1st July.
>> > > > >
>> > > > > The budget for each meeting for travel support is maximum of
>> $4,000.
>> > > > $4,000
>> > > > > is to be divided amongst the participants who are chosen to
>> > > > > receive the support, i.e. not per person. Covered travel expenses
>> > > > > may include conference-related airfare, visas or related fees,
>> > > > > lodging, and airport taxis. If the actual cost of these items is
>> > > > > greater than $2,000 the
>> > > > member
>> > > > > will be responsible for the difference. NCUC cannot provide a per
>> > > > > diem or cover any other expenses.  Selected travelers must make
>> > > > > their own travel, accommodation,visa, and related arrangements and
>> > > > > be reimbursed after the trip. NCUC cannot provide funds in advance
>> > > > > of the meeting, or any administrative support. The recipients of
>> > > > > NCUC travel support would be expected to send their blog posts
>> > > > > within 4 weeks from the closure of
>> > > > ICANN
>> > > > > meeting.
>> > > > >
>> > > > > Interested members should read carefully the terms and conditions
>> > > > > of the policy available at
>> > > > > http://www.ncuc.org/participate/ncuc-travel-support/ and send a
>> > > > > proposal as to why they should receive funding to attend this
>> > > > ICANN
>> > > > > meeting. They should also indicate the approximate amount of
>> > > > > travel funding. Requests can be sent both for full funding and
>> partial
>> > funding.
>> > > > Please
>> > > > > apply by replying to  Maryam and Rafik.
>> > > > >
>> > > > > Since Sonigitu couldn't attend Marrakech meeting due to visa
>> > > > > issue, his allocation was moved to Helsinki meeting. Hence we will
>> > > > > not have $4000 available but around $2,800 to be divided amongst
>> > > > > the chosen
>> > > > participants.
>> > > > >
>> > > > > For information, in addition to support for ICANN meetings, NCUC
>> > > > > EC can exceptionally provide some  support for other events of
>> > interest.
>> > > > >
>> > > > > Best regards,
>> > > > >
>> > > > >
>> > > > > On 5 April 2016 at 10:06, Maryam Bakoshi
>> > > > > <maryam.bakoshi at icann.org>
>> > > > wrote:
>> > > > >
>> > > > > > Hi Rafik,
>> > > > > >
>> > > > > > Please could it be explicitly stated that the $4000 is the
>> > > > > > maximum the
>> > > > EC
>> > > > > > can allocate for a given travel period (to be divided amongst
>> > > > participants
>> > > > > > who are chosen to receive this support - i.e. not per person).
>> > > > > > Someone reading it might think it's $4000 per person if they
>> > > > > > don't read the entire travel policy :)
>> > > > > >
>> > > > > > Many thanks,
>> > > > > >
>> > > > > > Maryam Bakoshi
>> > > > > > Secretariat Support - NCSG, NCUC & NPOC Internet Corporation for
>> > > > > > Assigned Names and Numbers (ICANN)
>> > > > > >
>> > > > > > E: Maryam.bakoshi at icann.org
>> > > > > > S: Maryam.bakoshi.icann
>> > > > > > T: +44 7737698036
>> > > > > >
>> > > > > >
>> > > > > > On 5 Apr 2016, at 08:58, Rafik Dammak <rafik.dammak at gmail.com>
>> > wrote:
>> > > > > >
>> > > > > > Hi,
>> > > > > >
>> > > > > > Making some edits to the call:
>> > > > > >
>> > > > > > On Apr 5, 2016 12:05 PM, "Rafik Dammak"
>> > <rafik.dammak at gmail.com>
>> > > > wrote:
>> > > > > > >
>> > > > > > > Hi everyone,
>> > > > > > >
>> > > > > > > to avoid the visa issue faced by some of our members last
>> > > > > > > time, we
>> > > > > > should send soon the call for proposals for NCUC travel support.
>> > > > > > I
>> > > > copied
>> > > > > > last time call, so we may do some tweaks.
>> > > > > > >
>> > > > > > > I would also like that we enforce the requirement for writing
>> > > > > > > a blog
>> > > > > > post for all those who get NCUC support regardless the amount
>> > > > > > and
>> > > > ensuring
>> > > > > > that we got those reports in timely manner. I am raising this
>> > > > > > because nobody made report for Dublin while we spend more than
>> > > > > > 4000USD and we
>> > > > are
>> > > > > > still waiting for marrakech posts (checking with all recipients,
>> > > > > > one already sent her draft). Maryam worked on the list of
>> > > > > > recipients for previous meetings and we can make them public in
>> > > > > > website for
>> > > > transparency.
>> > > > > > >
>> > > > > > > we will also include in the call, the possibility to apply as
>> > > > exception
>> > > > > > to get travel support for conferences/events other than ICANN
>> > > > > > meeting
>> > > > and
>> > > > > > make that clear.
>> > > > > > >
>> > > > > > > Finally because Sonigitu coulnd't make for last time, we
>> > > > > > > agreed to
>> > > > > > postpone his allocation to Helsinki meeting and I will ask him
>> > > > > > to
>> > > > start the
>> > > > > > visa processing quickly.
>> > > > > > >
>> > > > > > > ====================================
>> > > > > > >
>> > > > > > >
>> > > > > >
>> > > > > > Dear NCUC members:
>> > > > > >
>> > > > > > ICANN 56  will be held in Finland, Helsinki   27-30 June
>> > > > > > 2016. NCUC members can apply to receive funding to attend the
>> > meeting.
>> > > > > > The travel dates can be ideally from 26  June  to 1st July.
>> > > > > >
>> > > > > > The budget for each meeting for travel support is maximum of
>> > $4,000.
>> > > > > > Covered travel expenses may include conference-related airfare,
>> > > > > > visas
>> > > > or
>> > > > > > related fees, lodging, and airport taxis. If the actual cost of
>> > > > > > these
>> > > > items
>> > > > > > is greater than $2,000 the member will be responsible for the
>> > > > > > difference. NCUC cannot provide a per diem or cover any other
>> > expenses.
>> > > > > > Selected travelers must make their own travel,
>> > > > > > accommodation,visa, and related arrangements and be reimbursed
>> > > > > > after the trip. NCUC cannot
>> > > > provide
>> > > > > > funds in advance of the meeting, or any administrative support.
>> > > > > > The recipients of NCUC travel support would be expected to send
>> > > > > > their blog posts within 4 weeks from the closure of ICANN
>> meeting.
>> > > > > >
>> > > > > > Interested members should read carefully the terms and
>> > > > > > conditions of the policy available at
>> > > > > > http://www.ncuc.org/participate/ncuc-travel-support/ and send a
>> > > > proposal
>> > > > > > as to why they should receive funding to attend this ICANN
>> meeting.
>> > > > Please
>> > > > > > apply by replying to  Maryam and Rafik.
>> > > > > >
>> > > > > > Since Sonigitu couldn't attend Marrakech meeting due to visa
>> > > > > > issue, his allocation was moved to Helsinki meeting.
>> > > > > >
>> > > > > > For information, in addition to support for ICANN meetings, NCUC
>> > > > > > EC can exceptionally provide some  support for other events of
>> > interest.
>> > > > > >
>> > > > > > Best regards,
>> > > > > >
>> > > > > > _______________________________________________
>> > > > > > NCUC-EC mailing list
>> > > > > > NCUC-EC at lists.ncuc.org
>> > > > > > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>> > > > > >
>> > > > > >
>> > > > > > _______________________________________________
>> > > > > > NCUC-EC mailing list
>> > > > > > NCUC-EC at lists.ncuc.org
>> > > > > > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>> > > > > >
>> > > > > >
>> > > > >
>> > > > >
>> > > > > --
>> > > > > Farzaneh
>> > > > _______________________________________________
>> > > > NCUC-EC mailing list
>> > > > NCUC-EC at lists.ncuc.org
>> > > > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>> > _______________________________________________
>> > NCUC-EC mailing list
>> > NCUC-EC at lists.ncuc.org
>> > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>> _______________________________________________
>> NCUC-EC mailing list
>> NCUC-EC at lists.ncuc.org
>> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>
>
>
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