[NCUC-EC] Call with staff admin support hire

[Rafik Dammak]

Hi Bill,

yes sure. I can send by email  the summary of what was discussed.

Rafik

2014-09-16 15:47 GMT+09:00 William Drake <wjdrake at gmail.com>:

> Hi
>
> Ok, if you’ve already spoken with he Rafik let’s coordinate off line and
> you can brief me on what functions you’re thinking of and how we could
> coordinate.  Maybe Thursday?
>
> Stefi it’s up to you, it’s not imperative to make the first call, there’ll
> be other.   If you’re running around being a star at a conference and want
> to stay in that mode do, if it turns out to be really convenient and you
> want to help acclimate her feel free.  Just let me know either way Friday
> and I’ll pass on call details if you want.
>
> Best,
>
> Bill
>
> On Sep 15, 2014, at 2:00 PM, Rafik Dammak <rafik.dammak at gmail.com> wrote:
>
> Hi Bill,
>
> I had call with Rob, Benedetta and Maryam last thursday . Rob insisted
> that is a pilot project and we will learn from it. I am in touch with
> Maryam and coordination is welcome. I see the next 4 weeks as initiation
> phase for her , in particular since that is prior to LA meeting and with
> its activities and preparation.
> for Friday, I am not sure yet.
>
> Rafik
>
> 2014-09-15 17:49 GMT+09:00 William Drake <wjdrake at gmail.com>:
>
>> Hi
>>
>> We’ve discussed before (e.g. thread on the members list in Sept. 2003)
>> that in response to the toll that admin stuff takes on volunteers’ time,
>> ICANN was considering providing us some part time staff support.  So they
>> have now gone ahead and hired someone, albeit without our involvement as
>> we’d asked.  And so it goes…anyway, they’ve hired a Ms. Maryam Bakoshi who
>> lives in the UK.  I could imagine Maryam being helpful with, at a minimum,
>> maintenance of the member data base and management of the election process
>> in December.  There are other possibilities depending on our levels of
>> trust and coordination, e.g. meeting scheduling, setting up Confluence work
>> spaces, sending out ICANN notices of developments to our members (so Rafik
>> and I don’t have to be selecting and forwarding all the time), ensuring
>> broader distribution of any outputs we generate (probably more a NCSG
>> thing), etc.  We need to think about what we might want.
>>
>> Anyway, Benedetta and Rob suggested an initial 'getting to know you call'
>> to make the connection and familiarize her with NCUC.  Finding a time that
>> works for California-based staff and me in Europe led us to decide on
>> Friday 19 September at 6 pm CET/9 am PST.  If anyone would like to join the
>> call, let me know and we’ll share dial in info when available.
>>
>> We can schedule a follow up ‘getting started’ down the line a little
>> after we’ve discussed internally what exactly we’d like her to do.
>>
>> Rafik, I recognize that the timing of this call is not great for you.
>>  Have you separately discussed this with Benedetta and Rob and scheduled
>> your own call?  Or would you like to stay up late and join this one?
>>  Whichever, once the ice is broken and we move toward actual work, clearly
>> we’ll need to coordinate on this going forward, as admin work for NCUC and
>> NCSG will overlap substantially.
>>
>> Bill
>>
>> Begin forwarded message:
>>
>> *From: *Benedetta Rossi <benedetta.rossi at icann.org>
>> *Subject: **GNSO Secretariat Pilot Program Update*
>> *Date: *September 3, 2014 at 8:59:37 PM GMT+2
>> *To: *Rafik Dammak <rafik.dammak at gmail.com>, William Drake <
>> william.drake at uzh.ch>, "rudi.vansnick at isoc.be" <rudi.vansnick at isoc.be>
>> *Cc: *Robert Hoggarth <robert.hoggarth at icann.org>
>>
>> Dear Rafik, Bill and Rudi,
>>
>>
>> The purpose of this note is to report to you our progress on the
>> provision of part-time in-kind secretariat support services to your
>> communities on a pilot basis in FY15. Since the London meeting, we have
>> been working to complete candidate interviews, work with our staff
>> colleagues on contract documentation and finalize the details of the pilot
>> program.  We are pleased to inform you that the contracting process for the
>> GNSO Secretariat Pilot Program is now complete. We have finalized the
>> hiring process for Ms. Maryam Bakoshi to provide part-time secretariat
>> services to the NCSG, NCUC and NPOC, and she is currently undergoing
>> training within the GNSO Secretariat Team and the SO-AC Engagement Team so
>> that she can “hit the ground running.”
>>
>>
>> Maryam is based in the UK and previously worked as a Management
>> Consultant at Accenture, UK. Maryam has worked on a wide range of projects
>> within both the Public and Private Sectors within and outside the UK. She
>> received her M.Sc. in Information Technology from the University of
>> Nottingham, UK. She is an accomplished and fluent communicator with strong
>> investigation, problem-solving and decision-making skills. We are confident
>> that she possesses the required skill set to successfully provide support
>> to the NCSG, NCUC and NPOC and look forward to your collaboration.
>>
>>
>> As we previously discussed, the GNSO Secretariat Pilot Program will allow
>> Maryam to provide a set amount of hours to each Constituency/SG on a weekly
>> basis – 12 hours per week, per group. The 12 hours per week can be broken
>> down according to your specific priorities and needs, based on the general
>> menu of services that we developed over the past year (see attached table).
>> At this stage of the pilot effort we are looking at the following services:
>> conference call support, basic meeting minutes, Wiki page
>> updates/management, mailing list management, ad-hoc enquiries (from your
>> Executive Committees/membership), onboarding support for new community
>> members, election management and support of in-person community meetings.
>> Please note that there currently isn’t travel funding for this position, so
>> the in-person meeting support will be handled remotely.
>>
>>
>> The menu of services was drafted as a guide in preparation for the pilot
>> program’s roll-out and is not an imposed list of tasks. We are very
>> interested in exploring with you what your administrative needs are, and
>> can work together with you to expand or modify the list of menu items as
>> your needs require - so long as we stick to the allowance of 12 hours per
>> week.
>>
>>
>> We are looking to schedule telephone introductions with you and your
>> leadership teams over the course of the next week to 10 days to answer any
>> questions you have about the program roll-out and to introduce you to
>> Maryam. We will follow up with you shortly with some potential dates and
>> times to see what best fits your schedule.
>>
>>
>> We look forward to talking with each of you and/or your leadership teams
>> to discuss the roll-out of this pilot program.
>>
>>
>> Best regards,
>>
>>
>> Rob Hoggarth and Benedetta Rossi
>>
>>
>> --
>> *Benedetta Rossi*
>> *Community Engagement Support Coordinator*
>> Internet Corporation for Assigned Names and Numbers (ICANN)
>>
>> *Email: *benedetta.rossi at icann.org
>> *Mobile:* +33.610.38.27.02
>> *Skype ID:* benedetta.rossi.icann
>>
>>
>>
>>
>>
>>
>> ***********************************************
>> William J. Drake
>> International Fellow & Lecturer
>>   Media Change & Innovation Division, IPMZ
>>   University of Zurich, Switzerland
>> Chair, Noncommercial Users Constituency,
>>   ICANN, www.ncuc.org
>> william.drake at uzh.ch (direct), wjdrake at gmail.com (lists),
>>   www.williamdrake.org
>> ***********************************************
>>
>>
>>
>
>
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