[NCUC-EC] NCUC travel funding policy

[Rafik Dammak]

Hi Bill,

if I can add a comment: please also request which sessions a
travel-supported member attends. if someone go to ICANN meeting but misses
many GNSO related sessions, I would found this awkward and ineffective.

so please add e.g. expected to attend and participate  in NCUC-related
meetings including NCSG and GNSO council related sessions (relevant
sessions will be shared in NCUC and NCSG list )

Rafik
2014-09-16 16:48 GMT+09:00 William Drake <william.drake at uzh.ch>:

> Hi
>
> So four of us (Stefi, Pranesh, Carlos, myself) met in Istanbul and had a
> meeting.  Having quorum, we decided to go forward with a publicly stated
> travel policy, which is described in Stefi’s draft below (thanks for
> writing it up!).  Grace and Roy it would be good to hear whether you agree
> with the proposal, in which case we can present it to members as a
> unanimous decision.
>
> We might want to do some little language tweaks, but that’s just copy
> editorial.  The one substantive question I have is regarding the reporting.
> Stefi, you have us agreeing that funded travelers would write blogs both
> before and after the relevant meeting; I only recall us discussing the
> after.  I’m not necessarily opposed, but don’t want it to seem onerous.  Do
> people agree with this requirement?    If we want to proceed like this, to
> be clear, we’d be saying that the person would write a couple para saying
> there’s such and such issue happening, I’m involved in it in this way, and
> here’s what I expect to be debated at the meeting, and then the after post
> would say “as I blogged previously blah blah” and here’s what happened at
> the meeting and what comes next?  Is this potentially a bit redundant, in
> which case one blog post hoc might suffice and seem less like we’re giving
> them busy work?
>
> Best,
>
> Bill
>
> Begin forwarded message:
>
> *From: *"Milan, Stefania" <Stefania.Milan at EUI.eu>
> *Subject: **travel policy*
> *Date: *September 15, 2014 at 5:54:04 PM GMT+2
> *To: *Pranesh Prakash <pranesh at cis-india.org>
> *Cc: *William Drake <william.drake at uzh.ch>
>
> Dear Pranesh
> Here go my draft travel policy proposal.
> I am cc-ing Bill in the interest of time. We have to decide 1) whether to
> fund someone for LA or not, given the meeting is a month away; 2) if so,
> who the contact person will be; 3) the deadline.
> My two cents.
> Will be online later tonight, Stefania
>
> At the NCUC Executive Council meeting on September 5th, 2014, the EC has
> decided that to allocate USD 4,000 per ICANN meeting in order to
> financially support the in-person attendance of a selected number of NCUC
> members, on a call for proposals-basis.
>
> Starting with the 2015 ICANN meetings, the EC will circulate three months
> before the meeting a call for proposals.
> The criteria for selection are as follows:
>
>    - NCUC will support active members in good standing,
>    - who are actively engaged in NCUC work, for example GNSO committees
>    or ICANN Working Groups
>    - and whose in-person attendance at a certain ICANN meeting is
>    required in order to bring forward the NCUC values
>    - No member will be funded 2 times in a row, unless exceptional
>    circumstances occur.
>
> Application have to be submitted to the EC. The decision of whom to fund
> is at discretion of the EC, and cannot be appealed.
>
> Each grantee will receive a lump sum up to USD 2,000.
> Grantees in turn will be expected to
>
>    - write a blog post *prior* to the trip, to be published in the NCUC
>    website, detailing their engagement and the current status of the issues
>    under discussion
>    - write a brief report *after* the trip, with updates on the issue at
>    hand.
>
> This policy will be posted on the NCUC website under "governance" ("travel
> policy"). A dedicated email account will be made available in due time.
>
> The EC has also decided to pilot the above scheme in occasion of
> forthcoming ICANN 51  meeting in Los Angeles (ICANN 51), allocating 2,000
> dollars for the purpose. Applications containing 1) name, 2) committee or
> WGs you participate in, 3) up to 300 words of detailed explanation of why
> your presence is needed should be sent to BILL?
>
>
> ----------------------
> Stefania Milan, PhD
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> International Council member and Co-Chair, Communication Policy Task Force
> || www.iamcr.org ||
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