[NCUC-EC] Call with staff admin support hire

[Rafik Dammak]

Hi Bill,

I had call with Rob, Benedetta and Maryam last thursday . Rob insisted that
is a pilot project and we will learn from it. I am in touch with Maryam and
coordination is welcome. I see the next 4 weeks as initiation phase for her
, in particular since that is prior to LA meeting and with its activities
and preparation.
for Friday, I am not sure yet.

Rafik

2014-09-15 17:49 GMT+09:00 William Drake <wjdrake at gmail.com>:

> Hi
>
> We’ve discussed before (e.g. thread on the members list in Sept. 2003)
> that in response to the toll that admin stuff takes on volunteers’ time,
> ICANN was considering providing us some part time staff support.  So they
> have now gone ahead and hired someone, albeit without our involvement as
> we’d asked.  And so it goes…anyway, they’ve hired a Ms. Maryam Bakoshi who
> lives in the UK.  I could imagine Maryam being helpful with, at a minimum,
> maintenance of the member data base and management of the election process
> in December.  There are other possibilities depending on our levels of
> trust and coordination, e.g. meeting scheduling, setting up Confluence work
> spaces, sending out ICANN notices of developments to our members (so Rafik
> and I don’t have to be selecting and forwarding all the time), ensuring
> broader distribution of any outputs we generate (probably more a NCSG
> thing), etc.  We need to think about what we might want.
>
> Anyway, Benedetta and Rob suggested an initial 'getting to know you call'
> to make the connection and familiarize her with NCUC.  Finding a time that
> works for California-based staff and me in Europe led us to decide on
> Friday 19 September at 6 pm CET/9 am PST.  If anyone would like to join the
> call, let me know and we’ll share dial in info when available.
>
> We can schedule a follow up ‘getting started’ down the line a little after
> we’ve discussed internally what exactly we’d like her to do.
>
> Rafik, I recognize that the timing of this call is not great for you.
>  Have you separately discussed this with Benedetta and Rob and scheduled
> your own call?  Or would you like to stay up late and join this one?
>  Whichever, once the ice is broken and we move toward actual work, clearly
> we’ll need to coordinate on this going forward, as admin work for NCUC and
> NCSG will overlap substantially.
>
> Bill
>
> Begin forwarded message:
>
> *From: *Benedetta Rossi <benedetta.rossi at icann.org>
> *Subject: **GNSO Secretariat Pilot Program Update*
> *Date: *September 3, 2014 at 8:59:37 PM GMT+2
> *To: *Rafik Dammak <rafik.dammak at gmail.com>, William Drake <
> william.drake at uzh.ch>, "rudi.vansnick at isoc.be" <rudi.vansnick at isoc.be>
> *Cc: *Robert Hoggarth <robert.hoggarth at icann.org>
>
> Dear Rafik, Bill and Rudi,
>
>
> The purpose of this note is to report to you our progress on the provision
> of part-time in-kind secretariat support services to your communities on a
> pilot basis in FY15. Since the London meeting, we have been working to
> complete candidate interviews, work with our staff colleagues on contract
> documentation and finalize the details of the pilot program.  We are
> pleased to inform you that the contracting process for the GNSO Secretariat
> Pilot Program is now complete. We have finalized the hiring process for Ms.
> Maryam Bakoshi to provide part-time secretariat services to the NCSG, NCUC
> and NPOC, and she is currently undergoing training within the GNSO
> Secretariat Team and the SO-AC Engagement Team so that she can “hit the
> ground running.”
>
>
> Maryam is based in the UK and previously worked as a Management Consultant
> at Accenture, UK. Maryam has worked on a wide range of projects within both
> the Public and Private Sectors within and outside the UK. She received her
> M.Sc. in Information Technology from the University of Nottingham, UK. She
> is an accomplished and fluent communicator with strong investigation,
> problem-solving and decision-making skills. We are confident that she
> possesses the required skill set to successfully provide support to the
> NCSG, NCUC and NPOC and look forward to your collaboration.
>
>
> As we previously discussed, the GNSO Secretariat Pilot Program will allow
> Maryam to provide a set amount of hours to each Constituency/SG on a weekly
> basis – 12 hours per week, per group. The 12 hours per week can be broken
> down according to your specific priorities and needs, based on the general
> menu of services that we developed over the past year (see attached table).
> At this stage of the pilot effort we are looking at the following services:
> conference call support, basic meeting minutes, Wiki page
> updates/management, mailing list management, ad-hoc enquiries (from your
> Executive Committees/membership), onboarding support for new community
> members, election management and support of in-person community meetings.
> Please note that there currently isn’t travel funding for this position, so
> the in-person meeting support will be handled remotely.
>
>
> The menu of services was drafted as a guide in preparation for the pilot
> program’s roll-out and is not an imposed list of tasks. We are very
> interested in exploring with you what your administrative needs are, and
> can work together with you to expand or modify the list of menu items as
> your needs require - so long as we stick to the allowance of 12 hours per
> week.
>
>
> We are looking to schedule telephone introductions with you and your
> leadership teams over the course of the next week to 10 days to answer any
> questions you have about the program roll-out and to introduce you to
> Maryam. We will follow up with you shortly with some potential dates and
> times to see what best fits your schedule.
>
>
> We look forward to talking with each of you and/or your leadership teams
> to discuss the roll-out of this pilot program.
>
>
> Best regards,
>
>
> Rob Hoggarth and Benedetta Rossi
>
>
> --
> *Benedetta Rossi*
> *Community Engagement Support Coordinator*
> Internet Corporation for Assigned Names and Numbers (ICANN)
>
> *Email: *benedetta.rossi at icann.org
> *Mobile:* +33.610.38.27.02
> *Skype ID:* benedetta.rossi.icann
>
>
>
>
>
>
> ***********************************************
> William J. Drake
> International Fellow & Lecturer
>   Media Change & Innovation Division, IPMZ
>   University of Zurich, Switzerland
> Chair, Noncommercial Users Constituency,
>   ICANN, www.ncuc.org
> william.drake at uzh.ch (direct), wjdrake at gmail.com (lists),
>   www.williamdrake.org
> ***********************************************
>
>
>
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