[NCUC-EC] Conduct of the NCUC Election

[Tapani Tarvainen]

On Oct 21 17:30, William Drake (wjdrake at gmail.com) wrote:

> I was intending to send members a note about elections after IGF

Good.

> the cycle could be

> November 6 - 19 (Constituency Day): Nominations submitted to ncuc-discuss
> November 20 - December 3: Nominees submit statements

I don't quite see why this phase needs to be so long.
Indeed, why not allow nominations all the way up to the deadline
of candidate statements?

> December 4 − 17: Election period
> December 18: Results announced
> 
> In which case telling them this weekend to start thinking about it
> would seem to be sufficient lead time.

Agreed.

> On the standing thing, AFAIK, this is one of the many bits of bylaw
> that NCUC has never bothered with much. Certainly, I have no memory
> of the Executive Committee ever creating procedural rules for
> existing members to maintain their good standing

Nonetheless the bylaws require it, and for votes requiring
quorum such as bylaws revisions it would be important to
weed out totally passive members.

But as I noted, for EC elections it doesn't matter much.

> the list of members already published on the website
> would be presumed to be valid, as it has been presumed to be in the
> past (assuming everyone you listed in the spring has a functioning
> email address…any on there who don't?).

We have _some_ email address for all, but some won't work,
some that technically work but apparently aren't read by anybody,
and in some cases they may even be outright wrong - i.e.,
go to people who no longer represent their old organization.

But perhaps not too many.

(A minor technical point: the list on the website is "live", generated
from the database, so any new members admitted will appear there
automatically. That also means it isn't stable and using it as
Chair's published voter list could be a bit problematic if we
admit new members during the 30-day period.)

> If we have emails on all of them in the db, then when I send out the
> dates on ncuc-discuss I could just say, per your option 3, a) please
> check the membership list to make sure you're there,

And in particular for organizational members, check your representative
is listed correctly.

> and please b) be in touch with Glen (Cc me) if you are listed but
> don't receive a ballot during election period.

Right.

> If instead there are name in there without valid emails, then
> obviously it'd be good to identify this group and try to ping them
> asap. Any idea?

There's a number of emails with uncertain validity -
indeed all but those who responded to either our spring poll
or Robin's NCSG confirmation request.
We could send those email asking for confirmation.

-- 
Tapani Tarvainen