[NCUC-EC] Conduct of the NCUC Election

[William Drake]

Hi Tapani

I was intending to send members a note about elections after IGF, bit busy now.  There's no need for the first phase to be too extended, so given Ed's suggestion about the second starting after CD, the cycle could be

November 6 - 19 (Constituency Day): Nominations submitted to ncuc-discuss  
November 20 - December 3: Nominees submit statements 
December 4 − 17: Election period 
December 18: Results announced

In which case telling them this weekend to start thinking about it would seem to be sufficient lead time.

On the standing thing, AFAIK, this is one of the many bits of bylaw that NCUC has never bothered with much.  Certainly, I have no memory of the Executive Committee ever creating procedural rules for existing members to maintain their good standing, or any discussion thereof, and there's nothing on the website to suggest they did.  Happy to be corrected if Milton has contrary information.

If I'm right that there are no specific rules in place now, then members would presumably be in good standing unless we knew of them taking some action to lose it, e.g. quitting (I suppose one could unilaterally axe someone for whom email bounces undeliverable and nobody replies to inquiries, etc, but that seems a bit rough).  In which case the list of members already published on the website would be presumed to be valid, as it has been presumed to be in the past (assuming everyone you listed in the spring has a functioning email address…any on there who don't?).

If we have emails on all of them in the db, then when I send out the dates on ncuc-discuss I could just say, per your option 3, a) please check the membership list to make sure you're there, and please b) be in touch with Glen (Cc me) if you are listed but don't receive a ballot during election period.

If instead there are name in there without valid emails, then obviously it'd be good to identify this group and try to ping them asap.  Any idea?

Best,

Bill
 


On Oct 21, 2013, at 3:01 PM, Tapani Tarvainen <ncuc at TAPANI.TARVAINEN.INFO> wrote:

> On Oct 06 12:39, William Drake (wjdrake at gmail.com) wrote:
> 
>> we could do like
>> 
>> November 1 or 5 - November 18: Nominations submitted to ncuc-discuss  (depends if we want more than 2 weeks)
>> November 19 (CD) - December 2: Nominees submit statements  
>> December 3 − 16: Election period
>> December 17: Results announced
> 
> Looking at our Bylaws:
> 
> VI B 1:
> "The Chair shall publish on the web site a list of the Official
> representatives of each Member Organization in good standing 30 days
> prior to the election."
> 
> If we follow the schedule suggested above, there's little under
> two weeks for that. (There's no mention of individual members,
> but presumably the intent was to publish the list of all voters,
> so they'd be included.)
> 
> VI B 2:
> "Representatives may review the voting lists."
> 
> For that to make sense I think it must mean corrections
> are possible after the publication of the list; no time
> limit for that is given, though. I don't know how early
> Glen must have the list - that would give a natural
> deadline for sending corrections as well.
> 
> III F:
> "The Executive Committee shall create procedural rules for existing
> members to maintain their good standing."
> 
> We don't have much time for that.
> 
> Looking at Bill's suggestion earlier:
> 
> "everyone for whom we have complete contact information at
> http://www.ncuc.org/participate/members/ is deemed to be in good
> standing."
> 
> it leaves open the question on what having complete contact
> information means - is email enough? Should we have some
> criteria for when the information is good and current?
> 
> We could define members to be in good standing if they either
> (1) are in good standing in NCSG, or
> (2) replied to the data verification query we sent in the spring, or
> (3) react to the publication of the voter list within two weeks
>    (or however much time Glen's schedule allows).
> 
> That would be easy enough.
> 
> In the context of EC elections this does not matter so much. Before
> a vote on the bylaws, however, it would really be important to remove
> inactive members from the ballot, otherwise we'd never get the
> required quorum.
> 
> -- 
> Tapani Tarvainen
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