[NCUC-DISCUSS] [cip-ccg] Meeting Follow-Up & Next Steps | Next Meeting 14 May 2025 @ 14 UTC

Mon May 12 10:50:36 CEST 2025

Dear Kathy,
Thank you for bringing this concern up. Previously, we have made efforts to
explain the continuous improvement process group's work on the mailing
list, and we had a few members participate and share their positions on the
process.  We have passed the public comments period for this group's work.
NCSG wrote a comment.

The NCUC has indicated that we are to support the process, especially that
SO and ACs should be accountable to their members and the community as
indicated by ICANN's bylaws. We influenced the final state of the five
principles.
The concern we shared was in respect of duplication of effort between CIP
CCG and the Pilot Holistic Review Team.
During the process, the GNSO also adopted an approach to align the
different stakeholder Groups (SGs) on the CIP CCG, which is running
concurrently. This was done to ensure CIP CCG and the Pilot Holistic Review
Team's efforts consolidate with each other and agree on the 5 principles of
the continuous improvement framework.

The *CIP-CCG *was formed to review whether the Continuous Improvement
Program Framework is fit for purpose for each Supporting Organization,
Advisory Committee, and the Nominating Committee.
The Continuous Improvement Program Framework will strengthen the existing
culture of continuous improvement while enabling the community groups to
identify areas for improvement and work toward these improvements in a way
that works for them. By adopting the proposed framework, the community
groups can do what makes sense for them while maintaining accountability to
their stakeholders and transparency to the ICANN community,
https://www.icann.org/en/public-comment/proceeding/continuous-improvement-program-framework-21-11-2024
.

After months of work and community engagement, there was a public call for
comments, and NCSG made a comment as well as indicated here in the draft
document
https://docs.google.com/document/d/1XD1et1aNM4i-6d0-Vklx1iY-AcPx0UN6TDnJE4rcxPI/edit?tab=t.0

The questions asked by the public comments are these below:

*Question 1*. Whether the Continuous Improvement Program Framework is fit
for purpose to evolve Organizational Reviews led by Independent Examiners
into a Continuous Improvement Program led by the ICANN community, to inform
the eventual Holistic Review

* a.* Do you agree with the five principles, based on the current
Organizational Review objectives described in the ICANN Bylaws, to apply
across the organizational structures (SOs, ACs, and the NomCom)?
*Question 2*. Agreement for the Continuous Improvement Program Framework to
be adopted by each SO, AC, and the NomCom:
* a*.Do you agree with the plan for the next steps to carry the Continuous
Improvement Program out in two, 3-year assessment periods?

This was a final call to encourage anyone who may still have any opinion on
the issue to have an opportunity to add their voice to the conversation, it
will also help our representatives to have some points to discuss at
the next meeting.

I hope I answered the questions, I am willing to explain further without
boring you with too much information.

Kind regards,
Benjamin

On Fri, May 9, 2025 at 3:48 PM Kathy Kleiman <Kathy at kathykleiman.com> wrote:

> Hi Benjamin and anyone else who has been participating in this process,
>
> Often our leaders (and those who are following an issue) lead the writing
> of the comments. You are the ones who know what was discussed and debated,
> what tentative decisions and new proposals are controversial, and where are
> the rough edges that our comments can help to smooth.
>
> It is very difficult from someone completely outside the process to come
> in "cold" and draft comments.
>
> *Benjamin, I ask you and others involved with the CIP CCG:  What do you
> like? What concerns you?  As people involved in this process, what issues
> would be helped by an NCUC comment?*
>
> Best and many tx, Kathy
> On 5/9/2025 1:43 AM, Benjamin Akinmoyeje wrote:
>
> Apologies for cross-posting, I just want to bring this to your attention.
>
> I want to encourage members to review the  CIP CCG (Continuous Improvement
> Process Cross-Community Group) for any additional comments you may wish
> to add directly to the Public Comment Response Tracker
> <https://urldefense.com/v3/__https:/docs.google.com/spreadsheets/d/1WiMGcNFESEJxvisbc6wcIA2l-G9pPOEELmz1B0CSEUg/edit?gid=1643030715*gid=1643030715__;Iw!!PtGJab4!6a5k3apVyYAzAXwbvk1_bXwLqh1_da70xDCL_UhHwZ108jtsPlSiBWLWg048vgSL8HQkBi8wf6tB2l2rkTpRiJFbow$>
> .
>
> It only requires a short time to review all the feedback received and
> documented.
>
> Have your final say on the process and help us to report your
> contributions at the next meeting.
>
> Kind regards,
> Benjamin
>
>
>
> On Mon, Apr 28, 2025 at 8:21 PM Caleb Ogundele <muyiwacaleb at gmail.com>
> wrote:
>
>> Hello Everyone,
>> This is a follow-up regarding the previous update on the ongoing work in
>> the CIP CCG (Continuous Improvement Process Cross-Community Group).
>> As progress continues, the latest staff email (included in the thread
>> below) indicates that we are now at the final feedback stage. There are two
>> ways to provide input:
>>
>> For collective feedback, please reach out so that we can incorporate your
>> input in the comment tracker before the final text is drafted.
>>
>> This community consultation process aims to ensure everyone is included
>> before finalizing the verbiage. We welcome your contributions and thoughts
>> on this matter.
>>
>> Special thanks to those who have already shared their insights, and
>> particular appreciation to Pedro de Perdigão Lana for his excellent work
>> during the Public Comment period.
>>
>> Best regards,
>>
>> *Caleb Ogundele *
>>
>>
>> ---------- Forwarded message ---------
>> From: Jessica Puccio via cip-ccg <cip-ccg at icann.org>
>> Date: Fri, Apr 25, 2025 at 10:20 AM
>> Subject: [cip-ccg] Meeting Follow-Up & Next Steps | Next Meeting 14 May
>> 2025 @ 14 UTC
>> To: cip-ccg at icann.org <cip-ccg at icann.org>
>>
>>
>> Dear CIP-CCG Members -
>>
>> On Wednesday we walked through feedback to Q2.a and welcome any final
>> thoughts or revisions to the verbiage.  Any additional comments may be
>> added directly to the Public Comment Response Tracker.
>> <https://urldefense.com/v3/__https:/docs.google.com/spreadsheets/d/1WiMGcNFESEJxvisbc6wcIA2l-G9pPOEELmz1B0CSEUg/edit?gid=1643030715*gid=1643030715__;Iw!!PtGJab4!6a5k3apVyYAzAXwbvk1_bXwLqh1_da70xDCL_UhHwZ108jtsPlSiBWLWg048vgSL8HQkBi8wf6tB2l2rkTpRiJFbow$>
>> If no further concerns are raised by *07 May 2025*, we’ll proceed with
>> drafting the final verbiage, as currently shown, for publication on the CIP-CCG
>> community wiki <https://icann-community.atlassian.net/wiki/x/gveKBg> and
>> in the Public Comment proceeding page
>> <https://www.icann.org/en/public-comment/proceeding/continuous-improvement-program-framework-21-11-2024>
>> .
>>
>>
>>
>> During the next call on *14 May 2025 at 14 UTC*, we will plan for
>> *90-minutes* to discuss the framework document
>> <https://docs.google.com/document/d/1RCz6PJcA7Y32geWgxdDawqqFc7RU1juLaRNdhaG_pwY/edit?usp=sharing>,
>> focusing on the sections where updates were suggested based on the Public
>> Comment feedback and agreed to by the CIP-CIG. Please take the time to
>> review the proposed updates prior to the next call. If time permits, we
>> will continue our discussion of the appendix and the finalization of the
>> framework.
>>
>>
>>
>> We appreciate your time and consideration.
>>
>>
>>
>> Kind Regards
>>
>>
>>
>> --
>>
>> Jessica Puccio
>>
>> Sr Coordinator, Review Support and Accountability Projects
>>
>> Internet Corporation for Assigned Names and Numbers (ICANN
>> <http://www.icann.org/>)
>>
>>
>> _______________________________________________
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>> To unsubscribe send an email to cip-ccg-leave at icann.org
>>
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>>
>>
>> --
>> *Caleb Ogundele*
>> Email: muyiwacaleb at gmail.com
>>
>
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