[NCUC-DISCUSS] Fwd: [gnso-chairs] Initiating the Community Dialogue on "How We Meet": Initial Ideas & Meeting Request
Remmy Nweke
remmyn at gmail.com
Mon Jul 15 17:01:56 CEST 2024
Thanks Ben
You have already shared my thoughts on this especially the aspect of poor
internet connectivity. Well captured.
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On Fri, Jul 12, 2024 at 2:41 PM Benjamin Akinmoyeje <benakin at gmail.com>
wrote:
> Thank you, Kathy, for your question; here is an additional *personal*
> assessment and opinion on the issue, in addition to Tomslin's summary in
> the email I forwarded.
>
>
> This email is a follow-up email to the document I forwarded earlier.
> During the ICANN80 Kigali meeting, the chairs of SOACs met with the ICANN
> Interim CEO to discuss the way the ICANN community meets and works tagged
> "How We Meet" and "How We Work," especially in the face of the global
> economic crisis realities.
>
> The meeting produced multiple suggestions and recommendations, and ICANN
> staff captured them in the shared document attached (by the way, I was not
> in the meeting).
>
> The discussion summary was about how we can streamline or adjust our
> meeting logistics to fit sustainably to today's harsh economic situation
> without undermining ICANN's mission and effectiveness to its remit. The
> discussion centered on the need to adjust the frequency of ICANN's public
> meetings or the number of sessions, the need to make Hybrid meetings more
> effective, etc.
>
> The document has shared multiple options that could be considered.
> However, some of my concerns are:
>
> 1. NCUC can not afford to reduce the number of representatives at ICANN
> meetings because we are underrepresented in these meetings already;
> 2. Virtual meetings are not effective for our community, knowing that
> many are from regions struggling with Internet connections. Hence, it will
> reduce the participation of our members. - we saw this during the pandemic.
> 3. Finally, I am also concerned about the approach that the community will
> use to arrive at the option to be implemented; I hope the process of
> deciding would be a bottom-up approach.
>
> My call to action for members is that everyone should share their opinions
> on this matter and help shape the final outcome.
>
>
> Thank you,
> Benjamin
>
> On Fri, Jul 12, 2024 at 3:18 PM Kathy Kleiman <Kathy at kathykleiman.com>
> wrote:
>
>> Hi Benjamin,
>>
>> Tx you for sharing this posting with NCUC. Can we ask what changes below
>> are of most concern (or least concern) to you as someone who has been
>> closely involved in planning our NCUC meetings (thank you!) and cares
>> deeply about NCUC participation?
>>
>> *I have the same question for all members of the NCUC Executive Committee
>> (last year and newly elected). *Could you be our guides through the
>> discussion of these rather significant changes? What will most impact NCUC
>> information, research, comment writing, and participation?
>>
>> Best and tx,
>>
>> Kathy
>> On 7/11/2024 4:27 AM, Benjamin Akinmoyeje wrote:
>>
>> Dear NCUC members,
>> Good day, I hope you are well. I like to bring this important discussion
>> to your attention.
>>
>> This is a community discussion about How We Meet and How We Work .
>> I encourage you to read the email trail below and the attached documents
>> and share your recommendations or ideas on the attached Google Doc.
>>
>> Kindly contribute your voice to this future shaping discussion.
>>
>> Kind regards,
>> Benjamin
>>
>>
>>
>>
>> ---------- Forwarded message ---------
>> From: Tomslin Samme-Nlar <mesumbeslin at gmail.com>
>> Date: Thu, Jul 11, 2024 at 12:58 AM
>> Subject: Fwd: [gnso-chairs] Initiating the Community Dialogue on "How We
>> Meet": Initial Ideas & Meeting Request
>> To: <NCSG-DISCUSS at listserv.syr.edu>
>>
>>
>> Hi team,
>>
>> In our SOAC leadership meeting with Sally in Kigali, she mentioned 2
>> areas where the community needs to have a dialogue on; (1) "How We Meet"
>> and (2) "How We Work". Below and attached is a discussion paper from
>> ICANN's Policy & Advice Development staff team to facilitate the discussion
>> on dialogue #1 "How We Meet.
>>
>> Things will move fast since we have to send our feedback (if any) to
>> gnso-chairs at icann.org by 24 July 2024. As a result, I have added this
>> topic as an agenda item to our monthly policy meeting which is on Monday 15
>> July at 11:30 UTC (See Andrea's email/reminder for joining details and full
>> agenda). Come with some ideas please. I have also created this Google Doc
>> <https://docs.google.com/document/d/1rQ3_P-xlb48qcy4iY4prOis4Y4O1O2a_geBfrYMuQ4Y/edit?usp=sharing>
>> to solicit feedback from everyone, even if you can't make the meeting.
>>
>> In the paper, you will notice a number of suggestions such as:
>>
>> 1. Evaluate the full cycle of in-person and hybrid community
>> meetings, including standalone SOAC Leadership and Strategic Planning
>> meetings, targeted group meetings (such as the Contracted Parties Summit,
>> the At Large Summit, and the High-Level Governmental Meeting) and similar,
>> cost-intensive, travel-dependent Meetings
>> 2. Review the planning by ICANN Org and the community for all
>> in-person/hybrid meetings (including ICANN Public Meetings) by adopting an
>> annualized, regular approach of planning for a full meeting cycle (either
>> by a calendar year or a fiscal year)
>> 3. Review of the current allocation of Funded Travelers to each ICANN
>> Public Meeting
>> 4. Reduce the number of sessions at ICANN Public Meetings, which
>> could result in a reduction in the cost of travel (i.e., accommodation) and
>> venue-related costs (e.g., room and equipment rentals, contractors)
>> 5. Reduce or eliminate informational and training sessions at ICANN
>> Public Meetings
>> 6. Reduce or eliminate ICANN-hosted or ICANN-sponsored social and
>> outreach events at, or associated with, an ICANN Public Meeting
>> 7. Move at least one (1) upcoming ICANN Public Meeting to a Virtual
>> Meeting
>> 8. Review the current state of ICANN Public Meetings, with a view
>> toward updating the ten-year-old ICANN Meetings Strategy (dating from 2014)
>> to match current and expected future needs and budget constraints
>>
>> Talk to you all on Monday.
>>
>> Warmly,
>> Tomslin
>>
>>
>>
>>
>> *From:* Mary Wong via soac-chairs <soac-chairs at icann.org>
>> *Sent:* Sunday, July 7, 2024 11:58 PM
>> *To:* soac-chairs at icann.org
>> *Cc:* team-leaders at icann.org
>> *Subject:* [EXTERNAL] [soac-chairs] Initiating the Community Dialogue on
>> "How We Meet": Initial Ideas & Meeting Request
>>
>>
>>
>> *CAUTION*: This email originated from outside of the organization. Do
>> not click links or open attachments unless you can confirm the sender and
>> know the content is safe.
>>
>>
>>
>> Dear SOAC leaders,
>>
>>
>>
>> An action item from your informal meeting with Sally in Kigali was for
>> the Policy team to facilitate a dialogue with you about “How We Meet”,
>> viz., how our in-person and hybrid meetings can be optimized to ensure that
>> resources (including financial, staff and community time) continue to be
>> allocated appropriately to ensure the community can do its work effectively
>> and efficiently, while staying within budgetary constraints. As a starting
>> point for this dialogue, we have drafted the attached discussion paper with
>> some initial ideas for your community’s consideration and to invite your
>> suggestions for further discussion.
>>
>>
>>
>> To capitalize on the momentum of recent conversations and to facilitate a
>> constructive and substantive dialogue, we’d like to suggest the following
>> cadence of meetings, structured around a few foundational questions:
>>
>> - Late/end-July: first call with SOAC Chairs and Vice-Chairs to share
>> feedback on agreed strategic questions
>> - Mid/late August (following collation of ideas and input): second
>> call to discuss and agree on concrete ideas for implementation or further
>> exploration
>> - End-August/early September (if agreed is needed): third call to
>> review agreed way forward, including any next steps for additional (longer
>> term) ideas to be discussed further
>>
>>
>>
>> The sort of strategic, foundational questions we were thinking might be
>> helpful for focusing the dialogue include:
>>
>> - If you or your group could change one thing about how we meet that
>> will facilitate efficiency in how we deliver ICANN’s mission while
>> remaining sustainable into the future, what would that be?
>> - What other key changes do we need to make to continue to ensure
>> we can meet these goals?
>>
>>
>>
>> Thank you for your support and willingness to collaborate with us in
>> seeking to improve and optimize how we meet. Assuming you are comfortable
>> with the proposed approach, I’ll make sure to come back to you with some
>> suggested dates for the calls. Please let me know if your group have any
>> questions or would like any additional information that can assist with
>> your internal discussions about this topic. Thank you!
>>
>>
>>
>> Cheers
>>
>> Mary
>>
>>
>>
>>
>>
>>
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