[NCUC-DISCUSS] Virtual Meetings Strategy - Reply by April 2nd

[Stephanie E Perrin]

Totally agree Dorothy, it will be very important to insist on these 
points and get the word out very early.  I know I am not going to make 
the trip to Kuala Lumpur even if they decide not to cancel, it is just 
too dangerous in the current context.  I certainly hope we get an early 
decision to cancel, so that we can figure out how to manage this in a 
more fair way, and perhaps figure out regional hubs that can provide 
bandwidth.

This would also support multilingual discussion, which is also important 
in Africa.

cheers Stephanie

On 2020-03-30 12:31 p.m., dorothy g wrote:
> *1. For ICANN67, the virtual meeting was conducted during general 
> working hours in Cancún local time. If ICANN68 is held as a Virtual 
> Policy Forum, what time zone should the schedule adhere to?
> *
> Kuala Lumpur (UTC+8)
>
> 2. 4 hours total ( does not need to be consecutive)
>
> 3.  Yes up to 2 days
>
> 4. Yes
> 5. Yes
> 6. Very important
> 7.  All languages are important in an inclusive community. You may 
> want to include sign language for the hearing impaired.
>
> The points I would add are that if the meeting is advertised as 
> virtual we can count on more people attending.  I did not attend the 
> last meeting as I had other scheduled meetings.  Holding virtual 
> meetings means we can have more active participation as long as each 
> session is accompanied by a good background note that allows people to 
> understand the key decision points.  The savings from travel costs can 
> be applied to technology, recording and interpretation and translation 
> services, The technology can also support regional consultations which 
> would help Africa as our continent is huge and very dispersed.
>
> best
>
>
>
>
>
>
> On Mon, Mar 30, 2020 at 3:30 PM Bruna Martins dos Santos 
> <bruna.mrtns at gmail.com <mailto:bruna.mrtns at gmail.com>> wrote:
>
>     Dear NCUC,
>
>     I hope this email finds everyone well and at their houses.
>
>     ICANN is starting a consultation with Community leaders on an
>     effective Virtual Meetings strategy past the first experience that
>     was ICANN 67. While it is still not confirmed by them whether the
>     Kuala Lumpur meeting will be a virtual one, considering the
>     unstable conditions of COVID-19 I believe we can already count
>     this upcoming meeting as such.
>
>     In light of that, as mentioned above, ICANN wants to hear back
>     from communities our position on Virtual meetings and what should
>     be their strategy moving forward. All community leaders have
>     until Thursday, april 2nd, to send the Org our positions
>     on  twelve multiple choice questions related to known areas of
>     concern such as, time zones, meeting duration, and language services.
>
>     In order to have our PoVs on this matter as constituency broad as
>     possible, I will copy the survey questions below and would
>     appreciate if you can comment on them by April 2nd, 10 AM UTC.
>
>     We have previously collected comments on some issues with the app
>     and timezones, but I would like to ask you once again if - besides
>     the questions below - are there other points or issues you would
>     like NCUC leadership to point out in the survey.
>
>     Best Regards,
>     --
>     */Bruna Martins dos Santos /*
>     NCUC Chair
>
>     ---
>
>     *Questions: *
>
>     *Time Zone and Duration *
>     *1. For ICANN67, the virtual meeting was conducted during general
>     working hours in Cancún local time. If ICANN68 is held as a
>     Virtual Policy Forum, what time zone should the schedule adhere to?
>     *
>     Kuala Lumpur (UTC+8)
>     London (UTC+1)
>     Los Angeles (UTC-7)
>     No Preference
>     Other
>
>     *2. What is the maximum number of hours per day you would
>     participate in a virtual ICANN68?*
>
>     8 hours/day
>     6 hours/day
>     4 hours/day
>     2 hours/day
>     No Preference
>
>     *3. Would you support extending the duration of the meeting to
>     accommodate fewer hours per day? *
>
>     No (keep current duration)
>     Yes (1 day)
>     Yes (up to 2 days)
>     Yes (up to 3 days)
>     No Preference
>
>     *Program and Services *
>     *4. Would you support cross-community led plenary sessions during
>     the meeting?*
>
>     Yes
>     No
>
>     *5. Given the success of the Public Forum during ICANN67, would
>     you support a Public Forum during ICANN68 to facilitate
>     interaction with the ICANN Board?*
>
>     Yes
>     No
>
>     *6. How important is it to have interpretation services during the
>     virtual meeting?*
>
>     Very Important
>     Important
>     Not very Important
>     Not at all Important
>
>     *7. Rate the Importance of each language (1 to 5, with 1 being
>     very important and 5 being not important at all) *
>
>     Arabic
>     Chinese
>     French
>     Portuguese
>     Russian
>     Spanish
>
>
>     _______________________________________________
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>     Ncuc-discuss at lists.ncuc.org <mailto:Ncuc-discuss at lists.ncuc.org>
>     https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-discuss
>
>
>
> -- 
> Dorothy Gordon
>
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