[NCUC-DISCUSS] Virtual Meetings Strategy - Reply by April 2nd

[dorothy g]

*1. For ICANN67, the virtual meeting was conducted during general working
hours in Cancún local time. If ICANN68 is held as a Virtual Policy Forum,
what time zone should the schedule adhere to?*
Kuala Lumpur (UTC+8)

2. 4 hours total ( does not need to be consecutive)

3.  Yes up to 2 days

4. Yes
5. Yes
6. Very important
7.  All languages are important in an inclusive community. You may want to
include sign language for the hearing impaired.

The points I would add are that if the meeting is advertised as virtual we
can count on more people attending.  I did not attend the last meeting as I
had other scheduled meetings.  Holding virtual meetings means we can have
more active participation as long as each session is accompanied by a good
background note that allows people to understand the key decision points.
The savings from travel costs can be applied to technology, recording and
interpretation and translation services, The technology can also support
regional consultations which would help Africa as our continent is huge and
very dispersed.

best






On Mon, Mar 30, 2020 at 3:30 PM Bruna Martins dos Santos <
bruna.mrtns at gmail.com> wrote:

> Dear NCUC,
>
> I hope this email finds everyone well and at their houses.
>
> ICANN is starting a consultation with Community leaders on an effective
> Virtual Meetings strategy past the first experience that was ICANN 67.
> While it is still not confirmed by them whether the Kuala Lumpur
> meeting will be a virtual one, considering the unstable conditions of
> COVID-19 I believe we can already count this upcoming meeting as such.
>
> In light of that, as mentioned above, ICANN wants to hear back from
> communities our position on Virtual meetings and what should be their
> strategy moving forward. All community leaders have until Thursday, april
> 2nd, to send the Org our positions on  twelve multiple choice questions
> related to known areas of concern such as, time zones, meeting duration,
> and language services.
>
> In order to have our PoVs on this matter as constituency broad as
> possible, I will copy the survey questions below and would appreciate if
> you can comment on them by April 2nd, 10 AM UTC.
>
> We have previously collected comments on some issues with the app and
> timezones, but I would like to ask you once again if - besides the
> questions below - are there other points or issues you would like NCUC
> leadership to point out in the survey.
>
> Best Regards,
> --
> *Bruna Martins dos Santos *
> NCUC Chair
>
> ---
>
> *Questions: *
>
> *Time Zone and Duration *
>
> *1. For ICANN67, the virtual meeting was conducted during general working
> hours in Cancún local time. If ICANN68 is held as a Virtual Policy Forum,
> what time zone should the schedule adhere to? *
> Kuala Lumpur (UTC+8)
> London (UTC+1)
> Los Angeles (UTC-7)
> No Preference
> Other
>
> *2. What is the maximum number of hours per day you would participate in a
> virtual ICANN68?*
>
> 8 hours/day
> 6 hours/day
> 4 hours/day
> 2 hours/day
> No Preference
>
> *3. Would you support extending the duration of the meeting to accommodate
> fewer hours per day? *
>
> No (keep current duration)
> Yes (1 day)
> Yes (up to 2 days)
> Yes (up to 3 days)
> No Preference
>
> *Program and  Services *
> *4. Would you support cross-community led plenary sessions during the
> meeting?*
>
> Yes
> No
>
> *5. Given the success of the Public Forum during ICANN67, would you
> support a Public Forum during ICANN68 to facilitate interaction with the
> ICANN Board?*
>
> Yes
> No
>
> *6. How important is it to have interpretation services during the virtual
> meeting?*
>
> Very Important
> Important
> Not very Important
> Not at all Important
>
> *7. Rate the Importance of each language (1 to 5, with 1 being very
> important and 5 being not important at all) *
>
> Arabic
> Chinese
> French
> Portuguese
> Russian
> Spanish
>
>
> _______________________________________________
> Ncuc-discuss mailing list
> Ncuc-discuss at lists.ncuc.org
> https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-discuss
>


-- 
Dorothy Gordon
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