[NCUC-DISCUSS] Fwd: [NCUC-EC] NCUC Elections - Check-in will be needed for recent members

[Renata Aquino Ribeiro]

Dear members

As you can see from NCSG former Chair email below, check-in process will be
needed for recent members

We had originally removed the check-in period as the check-in for NCSG
elections is also considered for NCUC elections

However, in the mean time, some new members joined are eligible to
participate so Farzaneh will reach out to those members directly with the
solution.

Also remember that starting 3sept. you can nominate new Chair and EC for
each region. Please join the elections debate to discuss the future of NCUC.

Best,

Renata


---------- Forwarded message ----------
From: farzaneh badii <farzaneh.badii at gmail.com>
Date: Tue, Aug 28, 2018 at 5:39 PM
Subject: [NCUC-EC] NCUC Elections
To: "Exec. Comm" <ncuc-ec at lists.ncuc.org>


Dear all,

I think this is the NCUC elections timeline that you approved:


17 Aug Check in begins

03 Sep Nomination period begins

17 Sep Nomination period ends

18 Sep Deadline for nomination acceptance

19 Sep Deadline for candidate statements

19 Sep Check in ends

20/21 Sep Candidate Call

24 Sep Voting begins

08 Oct Voting ends

09 Oct Results announced

Some of the recently joined members might not have checked in for NCSG
elections because at the time might have joined under 30 days. But since
some time has passed (more than a month, the cut off date was 6th of June)
those who may not have been to vote for NCSG elections might be eligible to
vote for NCUC elections. The NCUC bylaws does not say anything about this
situation but I think it is ok if EC deems appropriate that those who have
joined NCUC and were not eligible to check in and vote for NCSG be eligible
to vote at NCUC since the time has lapsed.

Anyhow, this timeline has to be shared with the members again and remind
them about the timeline. in the meantime . In the meantime, I will provide
an updated list of members that are now eligible to vote at NCUC so that
you can reach out and facilitate their check-in.

Here is the relevant Bylaws section:

  4. The check-in process: Before each annual election, the NCUC Chair
shall send an email to all Members, active or suspended, asking them to
update their contact information before the election. If the NCSG has
conducted the check-in prior to the NCUC elections, the process should not
be repeated; those who are listed as inactive by the NCSG will be
recognized as inactive by the NCUC. If the check-in takes place by the NCUC
and no response is received by the requested deadline, an attempt will be
made to reach the Member by other means, e.g., telephone calls or requests
through other contacts. If, after reasonable attempts fail to reach a
member or its representative and confirmation of contact information cannot
be completed, that Member’s status will be changed to inactive and an
announcement will be made on the public discussion list. An inactive member
will not be included in the membership count required to establish election
results. An inactive member can be reinstated to active status by updating
its contact information. An inactive member may remain on the inactive list
indefinitely.



Farzaneh

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