<div dir="ltr"><div>Dear members</div><div><br></div><div>As you can see from NCSG former Chair email below, check-in process will be needed for recent members</div><div><br></div><div>We had originally removed the check-in period as the check-in for NCSG elections is also considered for NCUC elections</div><div><br></div><div>However, in the mean time, some new members joined are eligible to participate so Farzaneh will reach out to those members directly with the solution. <br></div><div><br></div><div>Also remember that starting 3sept. you can nominate new Chair and EC for each region. Please join the elections debate to discuss the future of NCUC.</div><div><br></div><div>Best,</div><div><br></div><div>Renata<br></div><div><br></div><div><br></div><div><div class="gmail_quote">---------- Forwarded message ----------<br>From: <b class="gmail_sendername">farzaneh badii</b> <span dir="ltr"><<a href="mailto:farzaneh.badii@gmail.com">farzaneh.badii@gmail.com</a>></span><br>Date: Tue, Aug 28, 2018 at 5:39 PM<br>Subject: [NCUC-EC] NCUC Elections<br>To: "Exec. Comm" <<a href="mailto:ncuc-ec@lists.ncuc.org">ncuc-ec@lists.ncuc.org</a>><br><br><br><div dir="ltr"><div style="font-family:verdana,sans-serif">Dear all,</div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">I think this is the NCUC elections timeline that you approved:</div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif"><span id="m_6152569536066927049m_-8852739794002076698gmail-docs-internal-guid-bcf769b1-7fff-fe4a-16a1-8dbe24ef7177"><br><div dir="ltr"><table style="border:none;border-collapse:collapse"><colgroup><col width="208"><col width="306"><col width="417"></colgroup><tbody><tr style="height:0pt"><td style="border-width:0.5pt;border-style:solid;border-color:rgb(0,0,0);vertical-align:top;padding:0pt 5.4pt"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">17 Aug </span><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><span class="m_6152569536066927049m_-8852739794002076698gmail-Apple-tab-span" style="white-space:pre-wrap">      </span></span><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Check in begins</span></p><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">03 Sep </span><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><span class="m_6152569536066927049m_-8852739794002076698gmail-Apple-tab-span" style="white-space:pre-wrap">  </span></span><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Nomination period begins </span></p><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">17 Sep</span><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><span class="m_6152569536066927049m_-8852739794002076698gmail-Apple-tab-span" style="white-space:pre-wrap"> </span></span><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Nomination period ends </span></p><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">18 Sep</span><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><span class="m_6152569536066927049m_-8852739794002076698gmail-Apple-tab-span" style="white-space:pre-wrap">   </span></span><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Deadline for nomination acceptance </span></p><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">19 Sep</span><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><span class="m_6152569536066927049m_-8852739794002076698gmail-Apple-tab-span" style="white-space:pre-wrap">       </span></span><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Deadline for candidate statements </span></p><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">19 Sep</span><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><span class="m_6152569536066927049m_-8852739794002076698gmail-Apple-tab-span" style="white-space:pre-wrap">        </span></span><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Check in ends </span></p><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">20/21 Sep Candidate Call</span></p><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">24 Sep</span><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><span class="m_6152569536066927049m_-8852739794002076698gmail-Apple-tab-span" style="white-space:pre-wrap">      </span></span><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Voting begins </span></p><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">08 Oct</span><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><span class="m_6152569536066927049m_-8852739794002076698gmail-Apple-tab-span" style="white-space:pre-wrap">    </span></span><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Voting ends </span></p><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">09 Oct </span><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><span class="m_6152569536066927049m_-8852739794002076698gmail-Apple-tab-span" style="white-space:pre-wrap">     </span></span><span style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Results announced</span></p></td></tr></tbody></table></div></span></div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">Some of the recently joined members might not have checked in for NCSG elections because at the time might have joined under 30 days. But since some time has passed (more than a month, the cut off date was 6th of June) those who may not have been to vote for NCSG elections might be eligible to vote for NCUC elections. The NCUC bylaws does not say anything about this situation but I think it is ok if EC deems appropriate that those who have joined NCUC and were not eligible to check in and vote for NCSG be eligible to vote at NCUC since the time has lapsed. </div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">Anyhow, this timeline has to be shared with the members again and remind them about the timeline. in the meantime . In the meantime, I will provide an updated list of members that are now eligible to vote at NCUC so that you can reach out and facilitate their check-in. </div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">Here is the relevant Bylaws section:</div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">  4. The check-in process: Before each annual election, the NCUC Chair shall send an email to all Members, active or suspended, asking them to update their contact information before the election. If the NCSG has conducted the check-in prior to the NCUC elections, the process should not be repeated; those who are listed as inactive by the NCSG will be recognized as inactive by the NCUC. If the check-in takes place by the NCUC and no response is received by the requested deadline, an attempt will be made to reach the Member by other means, e.g., telephone calls or requests through other contacts. If, after reasonable attempts fail to reach a member or its representative and confirmation of contact information cannot be completed, that Member’s status will be changed to inactive and an announcement will be made on the public discussion list. An inactive member will not be included in the membership count required to establish election results. An inactive member can be reinstated to active status by updating its contact information. An inactive member may remain on the inactive list indefinitely.  <span class="HOEnZb"><font color="#888888"><br></font></span></div><span class="HOEnZb"><font color="#888888"><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif"><br></div><div><div dir="ltr" class="m_6152569536066927049m_-8852739794002076698gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><font face="verdana, sans-serif">Farzaneh </font></div></div></div></div></font></span></div>
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