[NCUC-DISCUSS] LA Travel Support Request

Wed Oct 1 22:10:24 CEST 2014

I'd tend toward offering them the standard $2000. Concerned about the last minute nature of the request, and about the precedent of scrambling to cover that.
Also, it's important to attend all the relevant parts of the meeting. I am not expressing an opinion as to what those parts are, leave that to Bill, but the point is, if we spend that much money to get him there it makes no sense to schedule arrival and departure in a way that misses early or later meetings that we need covered. If we don't need Thursday covered, fine; if we do, why fly someone there who won't be there on Thursday?

From: ncuc-discuss-bounces at lists.ncuc.org [mailto:ncuc-discuss-bounces at lists.ncuc.org] On Behalf Of Stephanie Perrin
Sent: Wednesday, October 1, 2014 3:47 PM
To: ncuc-discuss at lists.ncuc.org
Subject: Re: [NCUC-DISCUSS] LA Travel Support Request

1.  they have been doing great work and we need their help in future
2.  We should try not to be so last minute...sometimes when you agree to last minute it is useful to say "dont ask for last minute the next time. we will have to turn it down on principle but we are happy to do it this time."
3.  What meetings is he missing that you wanted him at...accountability is the biggie in my view, maybe Gabrielle could proxy for him on the phone...ditto for public forum (where he will be missed)
Stephanie
On 14-10-01 3:36 PM, William Drake wrote:
Hi

We have a request for support to cover a plane trip to LA from Niels at Article 19.  As you know, Niels and his colleague Gabrielle have been quite active since joining NCUC a few months back, having taken the lead on drafting a couple NCSG policy statements including most recently the response to the Council of Europe human rights paper.  There will be a number of follow-up HR discussions in LA, including in the NCUC and NCSG constituency day meetings, a GAC meeting, and (if meeting staff can accommodate with space) a proposed cross-community meeting.  As such, I'd think it'd be good for our efforts if Niels could be there, and as we discussed in Istanbul, while it's too late to do the whole formalized application process, we could consider offering ad hoc support as we have in the past.

Problem is, at this late date, prices are high, plus he's looking for a funky itinerary, coming from Sao Paulo to LA and then back home to Amsterdam.  He's also proposing to leave a tad early, on the Thursday, so missing the meetings on accountability, IANA, and the Public Forum. 1,814.30 GBP = $2,935.33 USD, a thousand more than we are offering as of the Marrakech meeting.

So we have 4 options: say 1) sorry no; 2) yes ok; 3) ok but a bit less than asked, like $2,500; or 4) $2,000 as we announced.  In the latter two, ask if A19 can't pick up the difference (in addition to his hotel and other costs).  We could of course ask that the standard requirements we set out be met, e.g. participating in all activities, writing a blog about what happened at the meeting of relevance to NCUC, etc.

It's worth noting that in the past we didn't set a $2,000 limit, and have covered people serving on the NCSG EC or in other capacities in the $3,000 range.  So it while it's a bit high, it wouldn't be unprecedented.

What do people think?  In any event we should give him an answer soon, the meeting's starting in ten days.

Best,

Bill

Begin forwarded message:

From: Niels ten Oever <niels at article19.org<mailto:niels at article19.org>>
Subject: Re: [NCUC-DISCUSS] Announcement: New NCUC Travel Support Policy
Date: October 1, 2014 at 8:45:10 PM GMT+2
To: William Drake <wjdrake at gmail.com<mailto:wjdrake at gmail.com>>

-----BEGIN PGP SIGNED MESSAGE-----

Dear Bill,

I got a flight option for my itinerary for 1814.30 British Pound (see
below). Article19 will pick up the costs for hotel and the rest. Would
that be OK ?

I would like to attend ICANN LA to work on mainstreaming Human Rights
in ICANN by a) furthering the process around establishing a cross
community working group in ICANN on Human Rights, which could
eventually lead to the establishment of a Human Rights Advisory
Council. This is a process which started with the release of the
report of the council of Europe and which we supported by co-drafting
the NCSG comments on this report. At the ICANN LA meeting there will
be about meeting about this.

Furthermore I will work on making a Network Map of stakeholders in
NCUC and NCSG to improve the engagement of new users. This process
will lead to the implementation and usage of new tools to make is
easier for new users to engage in the policy processes. I am working
on this with Rafik and Heather Leason.

Looking forward to hear from you so I can confirm my ticket so the
price won't get even higher.

Let me know if you have any questions or comments.

Best,

Niels

- -------- Original Message --------
Subject:  RE: flight options
Date:  10/01/2014 01:19 PM
From:  Renato Alesi <Renato at article19.org<mailto:Renato at article19.org>>
To:
              Niels ten Oever <niels at article19.org<mailto:niels at article19.org>>

Options below.

AA flight is GBP1182.50 fee GBP33 and KLM charity fare at GBP631.80

*Flights*

Airline

Flt Num

Depart

From

To

Arrive

Flight Duration

American Airlines

AA216

Fri 10-Oct-14 22:05

Guarulhos Arpt, Sao Paulo
from Terminal 3

Los Angeles Intl Arpt, Los Angeles
arrive Terminal 4

Sat 11-Oct-14 06:30

12 h 25 m

KLM Royal Dutch Airlines

KL602

Thu 16-Oct-14 13:50

Los Angeles Intl Arpt, Los Angeles
from Terminal B

Schiphol Arpt, Amsterdam

Fri 17-Oct-14 09:05

10 h 15 m

On 09/28/2014 09:56 AM, William Drake wrote:

Hi

The new open call process doesn't begin until next year but we can
take proposals on an ad hoc basis, why not.  Send me a message
laying out why you should be there (copying below) plus with
specific cost elements, flight and cheap hotel.  The closer you can
get to the $2,000 range the better.  Your intended itinerary sounds
bloody expensive.  Can A19 make up the difference?

Cheers

BD

On Sep 27, 2014, at 2:48 PM, Niels ten Oever <niels at article19.org<mailto:niels at article19.org>>
wrote:

Hi Bill,

I hope this email finds you well. I would like to apply for travel
support for the LA meeting if that would still be possible.

The main reasons for me to attend are the follow-up meetings around
the Council of Europe report (on which we co-authored the
comments for the NCSG) and the potential establishment of the Human
Rights Advisory Council. Next to that I am working with Rafik (with
support from Heather Leason and Brenden Kuerbis) on improving
information flows in the NCSG. For this I will start making a
Network map [0, 1, 2] at the LA meeting which will help us make
better tools and information flows to engage newcomers in the NCSG
& NCUC in the policy process (by using Confluence, wikis, etc).

[0]
http://schoolofdata.org/2014/09/10/how-to-network-mapping-builds-community/

[1] http://infogr.am/build-your-community?src=web

[2]
http://wiki.okfn.org/Projects/School_of_Data/Community_Resources

I would be coming from Sao Paulo (Brazil) and I would be traveling
back to the Amsterdam (Netherlands) after the meeting.

I hope this works out, let me know if you need more information of
if you have any questions.

Best,

Niels

Niels ten Oever Head of Digital

Article 19 www.article19.org<http://www.article19.org>

PGP fingerprint = 8D9F C567 BEE4 A431 56C4 678B 08B5 A0F2 636D
68E9

On 09/25/2014 10:26 AM, William Drake wrote:

Hello,

The NCUC EC met in Istanbul at the IGF, minutes forthcoming.
One of the things we did was approve a new policy designed
to help active NCUC members attend ICANN meetings.  The
language was finalized yesterday and will soon be posted to
the website for future reference, but below is the text.

It is hoped that this will help us to get more members to
meetings and engaged in our work, while living within the
means of our resources and volunteers' time.  Sorry we can't
offer more deluxe treatment, but hopefully it will be enough
to facilitate some increased participation nonetheless.  I
know of no other civil society coalition working on Internet
governance issues that is doing this, and I'm very happy that
our fundraising (support principally from PIR and CGI.br,
sometimes other contributions) has enabled us to take this
step.

It is unfortunately too late to do this for the Los Angeles
meeting. However, if there are any members who would meet the
criteria below and who've already made plans to attend on
their own steam but are struggling to cover their costs, we
could consider a request or two on an ad hoc basis, probably
at a lower level of support.

Best,

Bill

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