Notes from NCSG-EC Teleconference on 8 November 2011

[Robin Gross]

The new NCSG Executive Committee held its first tele-conference on Tuesday and we made great progress, particularly with respect to establishing a process for handling NCSG membership applications and dealing with the NPOC applications that had come in since the election.  So below are my notes from the EC meeting's discussion.

Thanks,
Robin

NCSG-EC Teleconference - 8 Nov. 2011
Transcript & mp3 recording:  https://community.icann.org/display/gnsononcomstake/Meetings
Attendance: Michael Carson, Rafik Dammak, Robin Gross, Milton Mueller, Klaus Stoll
NCSG-EC Mtg Discussion Agenda:

- Review of NCSG membership application procedures

- Review of pending NCSG membership applications

- Establishment of NCSG Financial Committee

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MEETING NOTES:

These 8 orgs were approved for NCSG membership:
ALSAC / St. Jude
Australian RedCross Society
Church of God in Christ
Goodwill Industries
International Baccalaureate Organization
The Association of NGOs, The Gambia (TANGO)
Water Environment Research Foundation
YMCA of The Gambia

These 3 orgs were determined ineligible for NCSG membership:
	1.  Kaswesha Community Resource Center
Reason provided for non-approval: Not the exclusive user of at least one domain name (a requirement for eligibility under NCSG Charter Section 2.2.1).
They were invited to re-apply when they have a noncommercial domain name.

	2.  Civil Society Movement Against Tuberculosis in Sierre Leone (CISMAT-SL)
Reason provided for non-approval: Not the exclusive user of at least one domain name (a requirement for eligibility under NCSG Charter Section 2.2.1).
They were invited to re-apply when they have a noncommercial domain name.

	3.  US Olympic Committee:
Reason provided for non-approval: USOC is substantially a major sports licensing business and NCSG is devoted to the protection of noncommercial interests.
They were invited to join ICANN's Intellectual Property Constituency as the more appropriate place to protect their interests.

These 7 orgs are undergoing further evaluation:
Child Protection Alliance
Information Technology Association of the Gambia
National Coalition for the Homeless
National Grange of the Order of Patrons of Husbandry
Pilots N Paws
Tranquil Space Foundation
Young Life


** Attached to this email is a flow chart to explain the agreed process for handling NCSG Membership Applications going forward.

A few notes on the procedures for handling NCSG Membership Applications:

Completed NCSG Membership applications should be submitted by the Applicant to the email address join-ncsg at ipjustice.org for consideration by the entire NCSG Executive Committee.  

NCSG-NCUC Membership application forms are available on the NCSG wiki (for individuals and for organizations).

Members of the NCSG-EC have 2 weeks to conduct the required due diligence on the applications (more flexible if a holiday).

Decisions to approve membership applications require the full consensus of the voting members of the NCSG Executive Committee (NCSG Charter 2.4.2).

Verification of a named official representative's authority to represent an organizational applicant should be independently verified by the EC (NSCG Charter 2.2.4.1).

Aggregate voting / representation is not permitted for organizations.  Each organization must be represented by a different person.  No single person (or group of persons, i.e., a law firm) can represent two or more organizations in NCSG at the same time.  This policy discourages attempts to game the system through aggregating membership votes.

Organizations with a nonprofit legal structure are nonetheless ineligible for membership in NCSG if they are substantially a commercial or business activity and their interests are more appropriately represented in one of the commercial stakeholder groups (NCSG Charter 2.2.2).

An organization's official representative to NCSG cannot be a GNSO Council Representative for the Intellectual Property Constituency (or other officer or member of the IPC or CSG).  Outside trademark lawyers are discouraged as the official representative for an org to NCSG since NCSG is devoted to protecting noncommercial interests.

ON A SEPARATE ISSUE:
The EC is in the process of establishing a NCSG Financial Committee (as per NCSG Charter 2.1. & 2.6.) and is looking for volunteers from among the NCSG membership - people with fundraising expertise and time to devote to NCSG fundraising activities and ICANN resource allocations.  So please let an EC member know if you'd like to be considered for membership on the NCSG Financial Committee.  Thank you!
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IP JUSTICE
Robin Gross, Executive Director
1192 Haight Street, San Francisco, CA  94117  USA
p: +1-415-553-6261    f: +1-415-462-6451
w: http://www.ipjustice.org     e: robin at ipjustice.org



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