Description of Charter approval and Election Process for July-October 2011

[Alain Berranger]

Hi Avri,

Much thanks for this comprehensive response! It is clear to me now.

Best, Alain

On Mon, Jul 25, 2011 at 5:21 PM, Avri Doria <avri at acm.org> wrote:

> Hi,
>
> We have two voting events:
>
> - the charter
> - the elections
>
> The current cutoff is so that the charter vote can get started and
> hopefully the new charts will be approved.  The cutoff for people to check
> in for elections will be a month before those elections.  People can keep
> checking-in even after the charter vote begins, they just won't be added to
> the charter ballot.  I assume they will be added to the election vote as
> long as they check in before that vote begins.  I say I assume, because
> there will be a new EC before that and that EC will elect a new interim
> Chair for the NCSG so I don't expect that I will be responsible for the
> executive duties any longer at that point.  But then again the charter I
> hope we will have just approved does say that any active member will be
> included in any ballot:
>
> > 4.5 Member Voting Eligibility:
> >
> > Any NCSG active Member who has been an active member for at least thirty
> (30) days before the date of the election is eligible to nominate
> candidates, vote in NCSG elections, and propose amendments to the NCSG
> Charter.
>
> > 2.2.8. Inactive Membership
> >
> > Before each annual election, the NCSG Chair shall send an email to all
> members, active or suspended, asking them to update their contact
> information before the election. If no response is received by the requested
> deadline, an attempt will be made to reach the member by other means, e.g.
> telephone calls or requests though other contacts. If, after reasonable
> attempts fail to reach a member or its representative and confirmation of
> contact information cannot be completed, that member will be moved to an
> inactive members list and an announcement will be made on the public
> discussion list. Once on the inactive members list, the inactive member will
> not be included in the membership count required to establish election
> results.
> >
> > An inactive member can be removed from the inactive members list by
> updating its contact information. An inactive member can remain on the
> inactive list indefinitely.
>
>
> I extended the charter vote to this long to support requests for a longer
> charter vote.    So at this point, I am not inclined to extend this checkin
> on my own. But of course the Executive Committee, on seeing this request can
> decide otherwise.
>
> Thanks  for checking in.  As you were active on the NCSG-Discuss list and
> in WGs, I knew you were active and as I said, those I found active addresses
> for, I just marked as active.  Perhaps you can let the people in NPOC know
> they should be answering the email they get from  me asking them to check-in
> - they should have all received something.  I do not know if the messages I
> sent on this to the NCSG discuss as a secondary measure got to them, but I
> was told never to send anything to the NPOC list, so I have to depend on the
> kindness of others to pass on important notices.   Perhaps there is
> something to the 'suggestion' some people have made that at least someone
> from every member of the NCSG, should be monitoring this list.
>
> thanks
>
> a.
>
>
>
> On 25 Jul 2011, at 22:13, Alain Berranger wrote:
>
> > Hi Avri, colleagues:
> >
> > I just opened this email, sorry for "belated" response.
> >
> > I think the period for membership check-in should be extended to allow
> new NPOC members more time.... 26 days for charter voting seems like plenty,
> so a reduction in that period seems OK to me.
> >
> > What do you think?
> >
> > Best, Alain
> >
> > On Thu, Jul 21, 2011 at 3:21 PM, Avri Doria <avri at acm.org> wrote:
> > Hi,
> >
> > This message is a review of the issues I spoke of at the Policy meeting
> with regard to the upcoming votes.  It is being sent to the membership for
> comment and to the EC in their role as oversight over all elections and all
> Chair activities.
> >
> > We have several upcoming votes:
> >
> > 1. To get approval of the updated NCSG charter as amended and approved by
> the ICANN Board.
> > 2.  Elections that need to be completed before the Nairobi Meeting.
> >
> >    2a.  Elect 3 GNSO Council (g-council)  members for 2 year terms - end
> of Annual Meeting 2011 until end of Annual Meeting 2013
> >    2b.  Elect 1 g-council member for a 1 year term - End of Annual
> Meeting 2011 until Annual meeting 2012
> >    2c.  Elect NCSG chair - One year term: Beginning of Annual Meeting
> 2011 - Beginning of Annual meeting 2012
> >
> > In order for the elections to be valid, I beleive we need to have
> approved the Charter first.  Hence the plan on holding the charter vote
> first.
> >
> > I propose combining  2a and 2b  into a single ranked ballot where the top
> 3 vote getters are elected to 2 year terms while the fourth place candidate
> is elected to a one year term.  In the event of a tie, I propose that,
> unless one of the candidates volunteers to serve the single year term, the
> Executive Committee makes the determination of which successful candidate
> gets the 1 year term by a majority vote of the Executive Committee.
> >
> > I propose making all the elections, 2a-c, a single voting event.
> >
> > I propose that as soon as the NCSG charter is approved by 60% of the
> active membership, nominations for the elections of all 5 roles will be
> open.  the annual voters checkin is defined in the charter:
> >
> >> Before each annual election, the NCSG Chair shall send an email to all
> members, active or suspended, asking them to update their contact
> information before the election. If no response is received by the requested
> deadline, an attempt will be made to reach the member by other means, e.g.
> telephone calls or requests though other contacts. If, after reasonable
> attempts fail to reach a member or its representative and confirmation of
> contact information cannot be completed, that member will be moved to an
> inactive members list and an announcement will be made on the public
> discussion list. Once on the inactive members list, the inactive member will
> not be included in the membership count required to establish election
> results.
> >>
> >> An inactive member can be removed from the inactive members list by
> updating its contact information. An inactive member can remain on the
> inactive list indefinitely.
> >
> > In addition to the Charter manadte, a critical reason for the Membership
> check is to have a reasonable count for 60% threshold.  Ballots will only be
> sent to active members.
> >
> >
> > I propose the following schedule for all of this.
> >
> > 21 July - First Phase of Active membership checkin complete
> > 22 July  - Second pause of Active membership checkin complete
> >
> > 1 Aug  - Charter Vote Begins
> > 26 Aug - Charter Vote Ends
> >
> > Once the charter is approved, the Executive Committee will need to be
> reconstituted per the rules in the new charter.  This should be completed
> during September.  I propose 12 September for this milestone.  At that point
> since the election of a new chair will not be complete, the EC will need to
> elect an interim chair, as defined in the charter, to hold office until the
> Annual Meeting begins.
> >
> > 29 August (Assuming Charter Passes) - Nominations open
> > 12 September - Statement from all candidates to NCSG discussion list due
> >
> > 19 September -  Elections Begin
> > 7 October - Elections Complete
> >
> > 22 October Nairobi Meeting begins
> >
> > While there is some leeway in this schedule, there is very little.
> >
> > The first Phase of the Active Membership checkin consisted of my
> contacting all listed voters from 2010 + new members on 13 July, asking them
> to confirm their addresses.  This message was sent on a list set up for this
> purpose and was copied to the NCSG discussion list.  I encourage anyone who
> has not responded yet to do so.
> >
> > The second Phase of the Active membership checkin consists of posting the
> list of Active voters and asking for corrections.  The request for people to
> check the active list will be sent to both the list set up for the election
> checkin and to the NCSG discussion list.  I encourage everyone to check
> these lists and make sure I got it right, neither email nor I is fully
> reliable.
> >
> > It should be noted that in addition to including those who responded to
> my email request in the list of active participants, I will also include
> anyone who actually sent email to the NCSG discussion list since Jan 1 2011.
>  Even if someone misses checking on for the Charter vote, they can
> reactivate in time for the elections.  The difference between an active
> membership and inactive membership being used, is confirmation of correct
> email list at least once a year through either a reply to a request for
> confirmation or actual activity on the email list.
> >
> > Reminder:
> >
> >> 4.5 Member Voting Eligibility:
> >>
> >> Any NCSG active Member who has been an active member for at least thirty
> (30) days before the date of the election is eligible to nominate
> candidates, vote in NCSG elections, and propose amendments to the NCSG
> Charter.
> >
> >
> > I think this about covers it.  Pleases send comments, questions,
> corrections and any issues.  I will proceed along this path unless overruled
> by a decision of the Executive Committee.
> >
> > Thanks
> >
> > a.
> >
> >
> >
> > --
> > Alain Berranger, B.Eng, MBA
> > http://www.jumo.com/ict4dk
> > Executive-in-residence, Schulich School of Business,
> www.schulich.yorku.ca
> > Vice-Chair, GKP Foundation, www.globalknowledgepartnership.org
> > Vice Chair, Canadian Foundation for the Americas - www.focal.ca
> > O:+1 514 484 7824; M:+1 514 704 7824
> > Skype: alain.berranger
> >
>



--
Alain Berranger, B.Eng, MBA
http://www.jumo.com/ict4dk
Executive-in-residence, Schulich School of Business, www.schulich.yorku.ca
Vice-Chair, GKP Foundation, www.globalknowledgepartnership.org
Vice Chair, Canadian Foundation for the Americas - www.focal.ca
O:+1 514 484 7824; M:+1 514 704 7824
Skype: alain.berranger
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