[NCUC-EC] Fwd: ICANN85 | Mumbai | Supported Travelers Database Due | Friday, 07 November 2025
Wisdom Donkor
wisdom.dk at gmail.com
Thu Oct 16 13:16:22 CEST 2025
Dear EC,
Please take note of the ICANN 85 call for the submission of names for the
ICANN 85 travel database. Kindly review the email for full details. The
deadline for submitting names is *7 November 2025*.
Andrea, could you please assist us with the travel statistics?
Kind regards,
*Wisdom Donkor* (CASP+, CISM, CEH Certified)
Chair, NCUC
Tel: +233 20 812 8851
Skype: wisdom_dk | Facebook: kwasi wisdom | Twitter: @wisdom_dk
_______________________________________________________________________________________________________________________
ICANN GNSO Council Member | ICANN transfer policy review working group
Member | Council Committee for Overseeing and Implementing Continuous
Improvement (CCOICI) | UN IGF MAG Member | IGF Support Fund Association
Executive Committee Member, World Bank Independent Consultant | AU AFIGF
Member | Ghana OGP Advisory Committee member | GSS SDGs Advisory Committee
Member
____________________________________________________________________________________________
Specialization:
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Governance, Open Data policies platforms & Community Development, Cyber
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---------- Forwarded message ---------
From: Terri Agnew <terri.agnew at icann.org>
Date: Wed, Oct 8, 2025 at 4:45 PM
Subject: ICANN85 | Mumbai | Supported Travelers Database Due | Friday, 07
November 2025
To: mason.cole at morganlewis.com <mason.cole at morganlewis.com>, John McElwaine
<john.mcelwaine at nelsonmullins.com>, philippe.fouquart at orange.com <
philippe.fouquart at orange.com>, rafik.dammak at gmail.com <
rafik.dammak at gmail.com>, wisdom.dk at gmail.com <wisdom.dk at gmail.com>,
jumaropi at yahoo.com <jumaropi at yahoo.com>, owen.smigelski at namecheap.com <
owen.smigelski at namecheap.com>, beth at pir.org <beth at pir.org>, chair at rysg.info
<chair at rysg.info>, Jeff Neuman <jeff at jjnsolutions.com>
Cc: Brenda Brewer <brenda.brewer at icann.org>, GNSO-Secs <gnso-secs at icann.org>,
Zoe Bonython <secretariat at icannregistrars.org>, Andrea Glandon <
andrea.glandon at icann.org>, Sue Schuler <secretariat at rysg.info>,
datasec at rysg.info <datasec at rysg.info>
Dear all,
In order to service your travel needs for ICANN85 Mumbai in a timely
fashion, please submit your meeting database to gnso-secs at icann.org by *Friday,
07 November 2025. *It is important all funded travel air booking is
completed by due date given in ICANN Travel emails. There seems to be some
struggle in this area, if you could please make sure all names put forward
understand the deadlines and remind them when book travel emails come out
to register for the meeting, using link in email.
Please share with all funded travelers, the travel support guidelines wiki
space: https://community.icann.org/x/lgvxAg and highlight the
communications responsibilities section:
ICANN Travel Support attempts to reach a supported traveler four times
before deeming the supported traveler unresponsive:
1. ICANN Travel Support sends “welcome email.”
2. If there is no response after seven business days, ICANN Travel
Support sends a second email, copying ICANN support staff.
3. If there is no response five business days after the second email,
ICANN Travel Support sends a third email, copying ICANN support staff and
the community group chair.
4. If there is no response five business days after the third email,
ICANN Travel Support sends a fourth email, copying ICANN support staff and
the community group chair.
If there is no response three days after the fourth attempt to reach the
supported traveler, the community group may substitute another traveler.
A timely response would be appreciated in view of visa issues and the OFAC
review. The deadline for submissions is critical to allow for confirmed
reservation numbers as required for visa and travel arrangements.
*TRAVEL BOOKING PROCESS*
In order for Funded Travelers to start booking travel, they MUST complete
Steps 1, 2, and 3.
*WHO*
*WHAT*
1
Funded Traveler
Register for meeting using the Funded Traveler Registration Link provided
by ICANN Travel Support
2
Funded Traveler
Approved for Trade Regulations Review
3
Funded Traveler
Receive Travel Funding Confirmation Email from ICANN Travel Support
4
*Funded Traveler*
*Book Air Travel for meeting*
*Approved dates of Arrival and Departure*
*ARRIVAL DATE*
*DEPARTURE DATE*
*Friday, 06 March *
*Friday, 13 March*
For air, this must be booked using either via our online booking platform
(Concur) or official travel agency. ICANN org does not allow self-booking.
Please note that when requesting travel support, in the interest of
fairness and in light of budget restrictions we would like you to take the
following into consideration:
1. Respond timely to ICANN Travel regarding your upcoming
travel and book by deadline given in email.
2. If you require a visa to enter the country, please make
sure to acquire your visa immediately. Follow link here
<https://community.icann.org/x/fSfxAg> for assistance.
3. Wednesday, 21 January 2026* (45 days before travel)* is
the last day to submit additions/replacements.
4. Requests past the deadline will be handled on a
case-by-case basis by ICANN. All additional travelers added after the
90-day deadline are subject to availability, may NOT be placed in the same
hotel as their funded traveler groups, and may not be able to attend due to
visa issues.
5. If possible, please book direct travel requests. Detours
and multi-stop trips are unfortunately not guaranteed.
6. If travelers want to extend their stay this must be done
at their own expense and should contact the hotel directly once the ICANN
hotel confirmation has be sent to them.
7. *Privately Booked Reservations*: ICANN will not refund or
take over accommodations directly booked by the funded traveler. If a
replacement has an existing hotel reservation, they will need to cancel
their reservation and ICANN will not be able to take over their reservation.
Reminder:
- GNSO supported traveler with a designated hotel accommodation funding,
a hotel room is automatically secured for you, please *DO NOT* book your
own hotel as it is un-reimbursable.
- All personal data provided to ICANN org in for purposes of providing
travel support for participants related to ICANN events will be processed
in accordance with the ICANN Privacy Policy [icann.org]
<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.
Should you have any questions or concerns about this Privacy Policy and our
privacy practices, you may contact us at privacy at icann.org.
- As a reminder, for the AGM meeting only, incoming Councilors get
funding, as well as the then-incumbent Councilors.
Many thanks for your cooperation!
Thank you.
Kind regards,
Terri
Policy Team Supporting the GNSO
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