[NCUC-EC] REMINDER-ICANN80 | Kigali | Supported Travelers Database Due | Friday, 09 February 2024

[Ken Herman]

I am also available for Kigali.

 

Ken

 

From: NCUC-EC <ncuc-ec-bounces at lists.ncuc.org> On Behalf Of Mili
Sent: Friday, February 9, 2024 6:18 AM
To: Benjamin Akinmoyeje <benakin at gmail.com>
Cc: Exec. Comm <ncuc-ec at lists.ncuc.org>
Subject: Re: [NCUC-EC] REMINDER-ICANN80 | Kigali | Supported Travelers Database Due | Friday, 09 February 2024

 

Hi

  I will be available to attend. 

--

With gratitude

Mili Semlani

Journalist & Engagement Manager 

Founder @ Youth4IG <http://youth4ig.asia/> 



Instagram <https://www.instagram.com/theuntraveller/>  | LinkedIn <https://www.linkedin.com/in/milisemlani/> 


On Feb 9, 2024, at 15:04, Benjamin Akinmoyeje <benakin at gmail.com <mailto:benakin at gmail.com> > wrote:



Dear ECs,

Good morning and I hope your week has been fantastic. 

 

Please we need to finalize this today.

 

 

Please indicate your decision  about this meeting.

 

 

I await your response. 

 

 

Kind regards, 

Benjamin 

 

On Mon, Feb 5, 2024, 3:55 PM Andrea Glandon <andrea.glandon at icann.org <mailto:andrea.glandon at icann.org> > wrote:

Dear all,

In order to service your travel needs for ICANN80 Kigali in a timely fashion, please submit your meeting database to  <mailto:gnso-secs at icann.org> gnso-secs at icann.org by Friday, 09 February 2024. It is important all funded travel air booking is completed by due date given in ICANN Travel emails. 

Please share with all funded travelers, the travel support guidelines wiki space:  <https://community.icann.org/x/lgvxAg> https://community.icann.org/x/lgvxAg and highlight the communications responsibilities section:

ICANN Travel Support attempts to reach a supported traveler four times before deeming the supported traveler unresponsive:

1.	ICANN Travel Support sends “welcome email.”
2.	If there is no response after seven business days, ICANN Travel Support sends a second email, copying ICANN support staff.
3.	If there is no response five business days after the second email, ICANN Travel Support sends a third email, copying ICANN support staff and the community group chair.
4.	If there is no response five business days after the third email, ICANN Travel Support sends a fourth email, copying ICANN support staff and the community group chair.

If there is no response three days after the fourth attempt to reach the supported traveler, the community group may substitute another traveler.

 

A timely response would be appreciated in view of visa issues and the OFAC review. The deadline for submissions is critical to allow for confirmed reservation numbers as required for visa and travel arrangements.

 TRAVEL BOOKING PROCESS

 

In order for Funded Travelers to start booking travel, they MUST complete Steps 1, 2, and 3.

 

	
WHO

WHAT


1

Funded Traveler

Register for meeting using the Funded Traveler Registration Link provided by ICANN Travel Support


2

Funded Traveler

Approved for Trade Regulations Review


3

Funded Traveler

Receive Travel Funding Confirmation Email from ICANN Travel Support


4

Funded Traveler

Book Air Travel for meeting


 

 

 

 


 

 

 

 Approved dates of Arrival and Departure


ARRIVAL DATE

DEPARTURE DATE


Sunday, 09 June

Friday, 14 June

 

For air, this must be booked using either via our online booking platform (Concur) or official travel agency (FCM). ICANN org does not allow self-booking.

 

Please note that when requesting travel support, in the interest of fairness and in light of budget restrictions we would like you to take the following into consideration:

 

1.               Respond timely to ICANN Travel regarding your upcoming travel and book by deadline given in email. 

2.               If you require a visa to enter the country, please make sure to acquire your visa immediately. Follow link  <https://community.icann.org/x/fSfxAg> here for assistance. 

3.               Friday, 26 April 2024 (45 days before travel) is the last day to submit additions/replacements. 

4.               Requests past the deadline will be handled on a case-by-case basis by ICANN. All additional travelers added after the 90-day deadline are subject to availability, may NOT be placed in the same hotel as their funded traveler groups, and may not be able to attend due to visa issues. 

5.               If possible, please book direct travel requests. Detours and multi-stop trips are unfortunately not guaranteed.

6.               If travelers want to extend their stay this must be done at their own expense and should contact the hotel directly once the ICANN hotel confirmation has be sent to them.

7.               Privately Booked Reservations: ICANN will not refund or take over accommodations directly booked by the funded traveler. If a replacement has an existing hotel reservation, they will need to cancel their reservation and ICANN will not be able to take over their reservation.

 

Reminder:

*	GNSO supported traveler with a designated hotel accommodation funding, a hotel room is automatically secured for you, please DO NOT book your own hotel as it is un-reimbursable.  
*	All personal data provided to ICANN org in for purposes of providing travel support for participants related to ICANN events will be processed in accordance with the  <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=> ICANN Privacy Policy [icann.org].  Should you have any questions or concerns about this Privacy Policy and our privacy practices, you may contact us at  <mailto:privacy at icann.org> privacy at icann.org.
*	As a reminder, for the AGM meeting only, incoming Councilors get funding, as well as the then-incumbent Councilors. 

 

 Many thanks for your cooperation!

 Thank you.   

 

 

With kind regards,

Terri

            ---

Terri Agnew

Policy Team Supporting the GNSO

Policy Operations Specialist (GNSO)

Internet Corporation for Assigned Names and Numbers (ICANN)

Skype ID:  terri.agnew.icann

 

Find out more about the GNSO by visiting:  <https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=o7Auz997kA-HPv9PHJCjFVZw7Pgo8krw4MxfqCwBrIU&e=> https://learn.icann.org/

Follow @GNSO on Twitter:  <https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGNSO&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=kWw4fQPNjw2lVKy1UjTxS2F0BmjEAzaDFWNmsYywbmE&e=> https://twitter.com/ICANN_GNSO

Transcripts and recordings of GNSO Working Group and Council events are located on the  <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_group-2Dactivities_calendar&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=-L6chFfv0OperrXHHpTF722WnH3FZIutn4cS16IvpOg&e=> GNSO Master Calendar 

 

 

 

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