[NCUC-EC] [Ext] Re: ICANN 78 Planning

Thu Oct 19 20:07:58 CEST 2023

Hello all!

Benjamin asked me to get a sign-up room for an NCUC reception after the NCUC Issues Forum. I believe this is where he is planning to have food as it will be over the lunch time.

Sign-up rooms opened today and we can only get a room for 30 people for 1 hour for the reception. The room will be available from 12:00-13:00 CEST. The room is Hall D.

Thanks!
Kind Regards,
Andrea

From: NCUC-EC <ncuc-ec-bounces at lists.ncuc.org> on behalf of Mili Semlani <milisemlani at gmail.com>
Date: Wednesday, October 18, 2023 at 18:33
To: Benjamin Akinmoyeje <benakin at gmail.com>
Cc: "Exec. Comm" <ncuc-ec at lists.ncuc.org>
Subject: Re: [NCUC-EC] [Ext] Re: ICANN 78 Planning

I am not sure if we have enough to find this person.
--
With gratitude
Mili Semlani
Community specialist
Instagram [instagram.com]<https://urldefense.com/v3/__https:/www.instagram.com/theuntraveller/__;!!PtGJab4!5bah4Vc6SNOjtSyM-3pTMvZ72PvPVscQ6K6DgLDW5UgqhXAh2y-lSAIHrGyb_pmPkgR9ocsZsRQ7SBw70qp1m6-A0yqmdQ$> | LinkedIn [linkedin.com]<https://urldefense.com/v3/__https:/www.linkedin.com/in/milisemlani/__;!!PtGJab4!5bah4Vc6SNOjtSyM-3pTMvZ72PvPVscQ6K6DgLDW5UgqhXAh2y-lSAIHrGyb_pmPkgR9ocsZsRQ7SBw70qp1m6_es8P6-w$>

On Mon, 16 Oct 2023 at 19:46, Benjamin Akinmoyeje <benakin at gmail.com<mailto:benakin at gmail.com>> wrote:
Not sure what we mean by rapporteur and is this going to be someone we hire externally? Yes please, we would need to produce a report after the event and outcomes. It is obvious we are all super busy.

Kind regards,
Benjamin

On Mon, Oct 16, 2023 at 6:28 AM Mili Semlani <milisemlani at gmail.com<mailto:milisemlani at gmail.com>> wrote:
The lunch option sounds feasible. I dont think we have the time to design and print flyers... even if we design one we can send it out virtually or have a simple barcode that people can scan and it can take them to the website or such.

Not sure what we mean by rapporteur and is this going to be someone we hire externally?
--
With gratitude
Mili Semlani
Community specialist
Instagram [instagram.com]<https://urldefense.com/v3/__https:/www.instagram.com/theuntraveller/__;!!PtGJab4!5bah4Vc6SNOjtSyM-3pTMvZ72PvPVscQ6K6DgLDW5UgqhXAh2y-lSAIHrGyb_pmPkgR9ocsZsRQ7SBw70qp1m6-A0yqmdQ$> | LinkedIn [linkedin.com]<https://urldefense.com/v3/__https:/www.linkedin.com/in/milisemlani/__;!!PtGJab4!5bah4Vc6SNOjtSyM-3pTMvZ72PvPVscQ6K6DgLDW5UgqhXAh2y-lSAIHrGyb_pmPkgR9ocsZsRQ7SBw70qp1m6_es8P6-w$>

On Mon, 16 Oct 2023 at 01:42, Benjamin Akinmoyeje <benakin at gmail.com<mailto:benakin at gmail.com>> wrote:
Dear Ken,

Thank you for this observation, I agree with you immediately after the event is a better option and that is the direction we would  take.

Now that we know the evening is packed with activities ,we can  make a reservation nearby for a light lunch or appetizer somewhere close to the place of the session if possible and have a light lunch depending on the number of attendees we have. As stipulated we can plan for 30 based on the budget and cost of things in Hamburg.

I hope we can get two more ECs to approve the budget.

I will suggest a planning meeting early this week to fine tune our plans.

Kind regards,
Benjamin

On Sun, Oct 15, 2023 at 10:17 PM Ken Herman <ken at kherman.com<mailto:ken at kherman.com>> wrote:
Hi Benjamin.

When you say a social event after our forum, can you be more specific about what you have in mind? The forum is on Wednesday morning @10:30. That evening is ICANN the 25th anniversary celebration, which I guess most people will attend and goes until 7:30pm. Do you have something in mind later than that? Or maybe offer lunch after the forum concludes? Either one is ok with me, but offering a lunch immediately afterwards may keep the conversation going. We can check with one of the restaurants in the hotel about this.

Also, I understand that NCSG is also planning some evening get-together, but I do not know what day.

For the Flyer, the sooner someone creates that, the better. Also, we should explore other mechanisms for communication that may get out to meeting participants.

Ken

From: Benjamin Akinmoyeje <benakin at gmail.com<mailto:benakin at gmail.com>>
Sent: Sunday, October 15, 2023 3:23 PM
To: Ken Herman <ken at kherman.com<mailto:ken at kherman.com>>; Exec. Comm <ncuc-ec at lists.ncuc.org<mailto:ncuc-ec at lists.ncuc.org>>; Kathy Kleiman <kathy at kathykleiman.com<mailto:kathy at kathykleiman.com>>
Cc: Andrea Glandon <andrea.glandon at icann.org<mailto:andrea.glandon at icann.org>>
Subject: Re: [Ext] Re: [NCUC-EC] ICANN 78 Planning

Dear Ken and all.
Thank you for your contribution. I reached out to the Grand-Elysee but no response yet.

The most desirable situation is to have a social event after our forum.  I will suggest we come up with a budget and when we get to Hamburg we check what is available within the vicinity.

Here is a list of items that may be on our budget

1. Food & Drinks for 30 persons
2. Snacks for the Issue forum
3.. Printing flyers  for our sessions
4. Stipend for a rapporteur for the session
5. Photographer for session
6. Logistics

I do not have the cost for these because I do not know how much it would cost in Hamburg, does anyone have any ideas?  However, we know that we are getting some support from  PIR to the tune of 2500 USD.

Can we at least approve that now, so that the Treasurer can make that available, without the EC approval he can not issue any money to us.

NB Your timely response is required.

Kind regards,
Benjamin

On Thu, Oct 12, 2023 at 3:39 PM Ken Herman <ken at kherman.com<mailto:ken at kherman.com>> wrote:
OK, thanks Andrea. We’ll keep this in mind for future meetings.

If we want to arrange an outside event, then we’ll need to start planning right away. Keep in mind that there aren’t many evenings that are free. I notice from the calendar that there isn’t any late afternoon events on Sunday the 22nd.

From: Andrea Glandon <andrea.glandon at icann.org<mailto:andrea.glandon at icann.org>>
Sent: Thursday, October 12, 2023 9:01 AM
To: Ken Herman <ken at kherman.com<mailto:ken at kherman.com>>; 'Benjamin Akinmoyeje' <benakin at gmail.com<mailto:benakin at gmail.com>>
Cc: 'Exec. Comm' <ncuc-ec at lists.ncuc.org<mailto:ncuc-ec at lists.ncuc.org>>
Subject: Re: [Ext] Re: [NCUC-EC] ICANN 78 Planning

Hello all,

Any catering needed to be requested already and the venue doesn’t allow outside catering. I suppose a community member could bring some stuff in and maybe the venue wouldn’t notice, but we cannot request catering from the venue at this point.

Thanks!
Kind Regards,
Andrea

From: NCUC-EC <ncuc-ec-bounces at lists.ncuc.org<mailto:ncuc-ec-bounces at lists.ncuc.org>> on behalf of Ken Herman <ken at kherman.com<mailto:ken at kherman.com>>
Date: Thursday, October 12, 2023 at 07:56
To: 'Benjamin Akinmoyeje' <benakin at gmail.com<mailto:benakin at gmail.com>>
Cc: "'Exec. Comm'" <ncuc-ec at lists.ncuc.org<mailto:ncuc-ec at lists.ncuc.org>>
Subject: [Ext] Re: [NCUC-EC] ICANN 78 Planning

Hello Benjamin.

Great news about the PIR contribution. Probably we will need some help when it comes to costing anything for ICANN78 activities.

Two items that come to mind for the Issue Forum: publicity and refreshments.

Publicity:

  *   I guess we will need to create and have printed a flyer to leave around the conference venue.
  *   Hopefully, someone in our vast community has the skills necessary to create such a flyer.
  *   We’ll need some advice on where we can have this printed locally. I will be in Hamburg a few days earlier, so I can take care of this if I have a pdf.
  *   Presumably, we can submit receipts for reimbursement.

Refreshments:

  *   Maybe Andrea can advise on how we can arrange refreshments for the Issue Forum.
  *   Also, are we planning refreshments for the NCUC membership session?

Ken

From: Benjamin Akinmoyeje <benakin at gmail.com<mailto:benakin at gmail.com>>
Sent: Wednesday, October 11, 2023 5:07 PM
To: Exec. Comm <ncuc-ec at lists.ncuc.org<mailto:ncuc-ec at lists.ncuc.org>>
Cc: Mili Semlani <milisemlani at gmail.com<mailto:milisemlani at gmail.com>>; Ken Herman <ken at kherman.com<mailto:ken at kherman.com>>
Subject: Re: ICANN 78 Planning

Dear ECs,
Good day and I hope you are doing well.

We have a few days until the ICANN78 AGM, I believe you are getting ready for an eventful meeting.

I am writing to inform you of some of the tasks still ahead of us to get us ready for the Annual General Meeting and also some good news.

The EC members need to develop a budget quickly for the Hamburg meeting as you all know we will also be celebrating the NCUC anniversary with the entire ICANN community as well.

NCUC  is also receiving 2500 USD support from  PIR for the event.

I look forward to your active engagement in preparing for ICANN78.

Kind regards,
Benjamin

On Fri, Sep 22, 2023 at 2:48 PM Benjamin Akinmoyeje <benakin at gmail.com<mailto:benakin at gmail.com>> wrote:
Dear Oksana,
Thank you so much for your email.

We have yet to get an agenda, however, we can draft one quickly.

https://docs.google.com/document/d/1RCt5cHWOiBinuJSqFMzpxSdXsLfc1RcAWIPWEgDio0I/edit [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1RCt5cHWOiBinuJSqFMzpxSdXsLfc1RcAWIPWEgDio0I/edit__;!!PtGJab4!4LvaTSc3gpmRSuZMcs2bj5_EGFcArAXpyBjRCLtY0de9LlZQFAtUcAnjGbgIrrG7h70CVLwX-56gQHXky9zZxg$>

Kind regards,
Benjamin

On Fri, Sep 22, 2023 at 1:27 PM Oksana Prykhodko <sana.pryhod at gmail.com<mailto:sana.pryhod at gmail.com>> wrote:
Dear all,

Do you already have any drafting of the agenda?

I promised that participation in NCUC activity will be my priority for this meeting, but can I reserve one hour for EURALO General Assembly on October 24 15:00 CEST?

Thank you very much in advance,
Kind regards,
Oksana

On Tue, Sep 5, 2023 at 9:47 AM Benjamin Akinmoyeje <benakin at gmail.com<mailto:benakin at gmail.com>> wrote:
Dear Mili, Ken and Oksana,
Good day and I hope you are well.

I am sending out this email so that we can plan our ICANN78.

Kind regards,
Benjamin
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