[NCUC-EC] [Ext] Re: ICANN 78 Planning

Wed Oct 18 18:33:09 CEST 2023

I am not sure if we have enough to find this person.
--
With gratitude
*Mili Semlani*
Community specialist
Instagram <https://www.instagram.com/theuntraveller/> | LinkedIn
<https://www.linkedin.com/in/milisemlani/>

On Mon, 16 Oct 2023 at 19:46, Benjamin Akinmoyeje <benakin at gmail.com> wrote:

> Not sure what we mean by rapporteur and is this going to be someone we
> hire externally? Yes please, we would need to produce a report after the
> event and outcomes. It is obvious we are all super busy.
>
> Kind regards,
> Benjamin
>
> On Mon, Oct 16, 2023 at 6:28 AM Mili Semlani <milisemlani at gmail.com>
> wrote:
>
>> The lunch option sounds feasible. I dont think we have the time to design
>> and print flyers... even if we design one we can send it out virtually or
>> have a simple barcode that people can scan and it can take them to the
>> website or such.
>>
>> Not sure what we mean by rapporteur and is this going to be someone we
>> hire externally?
>> --
>> With gratitude
>> *Mili Semlani*
>> Community specialist
>> Instagram <https://www.instagram.com/theuntraveller/> | LinkedIn
>> <https://www.linkedin.com/in/milisemlani/>
>>
>>
>>
>> On Mon, 16 Oct 2023 at 01:42, Benjamin Akinmoyeje <benakin at gmail.com>
>> wrote:
>>
>>> Dear Ken,
>>>
>>> Thank you for this observation, I agree with you immediately after the
>>> event is a better option and that is the direction we would  take.
>>>
>>> Now that we know the evening is packed with activities ,we can  make a
>>> reservation nearby for a light lunch or appetizer somewhere close to the
>>> place of the session if possible and have a light lunch depending on the
>>> number of attendees we have. As stipulated we can plan for 30 based on the
>>> budget and cost of things in Hamburg.
>>>
>>> I hope we can get two more ECs to approve the budget.
>>>
>>>
>>> I will suggest a planning meeting early this week to fine tune our plans.
>>>
>>> Kind regards,
>>> Benjamin
>>>
>>> On Sun, Oct 15, 2023 at 10:17 PM Ken Herman <ken at kherman.com> wrote:
>>>
>>>> Hi Benjamin.
>>>>
>>>>
>>>>
>>>> When you say a social event after our forum, can you be more specific
>>>> about what you have in mind? The forum is on Wednesday morning @10:30. That
>>>> evening is ICANN the 25th anniversary celebration, which I guess most
>>>> people will attend and goes until 7:30pm. Do you have something in mind
>>>> later than that? Or maybe offer lunch after the forum concludes? Either one
>>>> is ok with me, but offering a lunch immediately afterwards may keep the
>>>> conversation going. We can check with one of the restaurants in the hotel
>>>> about this.
>>>>
>>>>
>>>>
>>>> Also, I understand that NCSG is also planning some evening
>>>> get-together, but I do not know what day.
>>>>
>>>>
>>>>
>>>> For the Flyer, the sooner someone creates that, the better. Also, we
>>>> should explore other mechanisms for communication that may get out to
>>>> meeting participants.
>>>>
>>>>
>>>>
>>>> Ken
>>>>
>>>>
>>>>
>>>> *From:* Benjamin Akinmoyeje <benakin at gmail.com>
>>>> *Sent:* Sunday, October 15, 2023 3:23 PM
>>>> *To:* Ken Herman <ken at kherman.com>; Exec. Comm <ncuc-ec at lists.ncuc.org>;
>>>> Kathy Kleiman <kathy at kathykleiman.com>
>>>> *Cc:* Andrea Glandon <andrea.glandon at icann.org>
>>>> *Subject:* Re: [Ext] Re: [NCUC-EC] ICANN 78 Planning
>>>>
>>>>
>>>>
>>>> Dear Ken and all.
>>>>
>>>> Thank you for your contribution. I reached out to the Grand-Elysee but
>>>> no response yet.
>>>>
>>>>
>>>>
>>>> The most desirable situation is to have a social event after our
>>>> forum.  I will suggest we come up with a budget and when we get to Hamburg
>>>> we check what is available within the vicinity.
>>>>
>>>>
>>>>
>>>> Here is a list of items that may be on our budget
>>>>
>>>>
>>>>
>>>> 1. Food & Drinks for 30 persons
>>>>
>>>> 2. Snacks for the Issue forum
>>>>
>>>> 3.. Printing flyers  for our sessions
>>>>
>>>> 4. Stipend for a rapporteur for the session
>>>>
>>>> 5. Photographer for session
>>>>
>>>> 6. Logistics
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> I do not have the cost for these because I do not know how much it
>>>> would cost in Hamburg, does anyone have any ideas?  However, we know that
>>>> we are getting some support from  PIR to the tune of 2500 USD.
>>>>
>>>>
>>>>
>>>> Can we at least approve that now, so that the Treasurer can make that
>>>> available, without the EC approval he can not issue any money to us.
>>>>
>>>>
>>>>
>>>> NB Your timely response is required.
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> Kind regards,
>>>>
>>>> Benjamin
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> On Thu, Oct 12, 2023 at 3:39 PM Ken Herman <ken at kherman.com> wrote:
>>>>
>>>> OK, thanks Andrea. We’ll keep this in mind for future meetings.
>>>>
>>>>
>>>>
>>>> If we want to arrange an outside event, then we’ll need to start
>>>> planning right away. Keep in mind that there aren’t many evenings that are
>>>> free. I notice from the calendar that there isn’t any late afternoon events
>>>> on Sunday the 22nd.
>>>>
>>>>
>>>>
>>>> *From:* Andrea Glandon <andrea.glandon at icann.org>
>>>> *Sent:* Thursday, October 12, 2023 9:01 AM
>>>> *To:* Ken Herman <ken at kherman.com>; 'Benjamin Akinmoyeje' <
>>>> benakin at gmail.com>
>>>> *Cc:* 'Exec. Comm' <ncuc-ec at lists.ncuc.org>
>>>> *Subject:* Re: [Ext] Re: [NCUC-EC] ICANN 78 Planning
>>>>
>>>>
>>>>
>>>> Hello all,
>>>>
>>>>
>>>>
>>>> Any catering needed to be requested already and the venue doesn’t allow
>>>> outside catering. I suppose a community member could bring some stuff in
>>>> and maybe the venue wouldn’t notice, but we cannot request catering from
>>>> the venue at this point.
>>>>
>>>>
>>>>
>>>> Thanks!
>>>>
>>>> Kind Regards,
>>>>
>>>> Andrea
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> *From: *NCUC-EC <ncuc-ec-bounces at lists.ncuc.org> on behalf of Ken
>>>> Herman <ken at kherman.com>
>>>> *Date: *Thursday, October 12, 2023 at 07:56
>>>> *To: *'Benjamin Akinmoyeje' <benakin at gmail.com>
>>>> *Cc: *"'Exec. Comm'" <ncuc-ec at lists.ncuc.org>
>>>> *Subject: *[Ext] Re: [NCUC-EC] ICANN 78 Planning
>>>>
>>>>
>>>>
>>>> Hello Benjamin.
>>>>
>>>>
>>>>
>>>> Great news about the PIR contribution. Probably we will need some help
>>>> when it comes to costing anything for ICANN78 activities.
>>>>
>>>>
>>>>
>>>> Two items that come to mind for the Issue Forum: publicity and
>>>> refreshments.
>>>>
>>>>
>>>>
>>>> Publicity:
>>>>
>>>>    - I guess we will need to create and have printed a flyer to leave
>>>>    around the conference venue.
>>>>    - Hopefully, someone in our vast community has the skills necessary
>>>>    to create such a flyer.
>>>>    - We’ll need some advice on where we can have this printed locally.
>>>>    I will be in Hamburg a few days earlier, so I can take care of this if I
>>>>    have a pdf.
>>>>    - Presumably, we can submit receipts for reimbursement.
>>>>
>>>>
>>>>
>>>> Refreshments:
>>>>
>>>>    - Maybe Andrea can advise on how we can arrange refreshments for
>>>>    the Issue Forum.
>>>>    - Also, are we planning refreshments for the NCUC membership
>>>>    session?
>>>>
>>>>
>>>>
>>>> Ken
>>>>
>>>>
>>>>
>>>> *From:* Benjamin Akinmoyeje <benakin at gmail.com>
>>>> *Sent:* Wednesday, October 11, 2023 5:07 PM
>>>> *To:* Exec. Comm <ncuc-ec at lists.ncuc.org>
>>>> *Cc:* Mili Semlani <milisemlani at gmail.com>; Ken Herman <ken at kherman.com
>>>> >
>>>> *Subject:* Re: ICANN 78 Planning
>>>>
>>>>
>>>>
>>>> Dear ECs,
>>>>
>>>> Good day and I hope you are doing well.
>>>>
>>>>
>>>>
>>>> We have a few days until the ICANN78 AGM, I believe you are getting
>>>> ready for an eventful meeting.
>>>>
>>>>
>>>>
>>>> I am writing to inform you of some of the tasks still ahead of us to
>>>> get us ready for the Annual General Meeting and also some good news.
>>>>
>>>>
>>>>
>>>> The EC members need to develop a budget quickly for the Hamburg meeting
>>>> as you all know we will also be celebrating the NCUC anniversary with the
>>>> entire ICANN community as well.
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> NCUC  is also receiving 2500 USD support from  PIR for the event.
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> I look forward to your active engagement in preparing for ICANN78.
>>>>
>>>>
>>>>
>>>> Kind regards,
>>>>
>>>> Benjamin
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> On Fri, Sep 22, 2023 at 2:48 PM Benjamin Akinmoyeje <benakin at gmail.com>
>>>> wrote:
>>>>
>>>> Dear Oksana,
>>>>
>>>> Thank you so much for your email.
>>>>
>>>>
>>>>
>>>> We have yet to get an agenda, however, we can draft one quickly.
>>>>
>>>>
>>>>
>>>> https://docs.google.com/document/d/1RCt5cHWOiBinuJSqFMzpxSdXsLfc1RcAWIPWEgDio0I/edit
>>>> [docs.google.com]
>>>> <https://urldefense.com/v3/__https:/docs.google.com/document/d/1RCt5cHWOiBinuJSqFMzpxSdXsLfc1RcAWIPWEgDio0I/edit__;!!PtGJab4!4LvaTSc3gpmRSuZMcs2bj5_EGFcArAXpyBjRCLtY0de9LlZQFAtUcAnjGbgIrrG7h70CVLwX-56gQHXky9zZxg$>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> Kind regards,
>>>>
>>>> Benjamin
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> On Fri, Sep 22, 2023 at 1:27 PM Oksana Prykhodko <sana.pryhod at gmail.com>
>>>> wrote:
>>>>
>>>> Dear all,
>>>>
>>>>
>>>>
>>>> Do you already have any drafting of the agenda?
>>>>
>>>>
>>>>
>>>> I promised that participation in NCUC activity will be my priority for
>>>> this meeting, but can I reserve one hour for EURALO General Assembly on
>>>> October 24 15:00 CEST?
>>>>
>>>>
>>>>
>>>> Thank you very much in advance,
>>>>
>>>> Kind regards,
>>>>
>>>> Oksana
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> On Tue, Sep 5, 2023 at 9:47 AM Benjamin Akinmoyeje <benakin at gmail.com>
>>>> wrote:
>>>>
>>>> Dear Mili, Ken and Oksana,
>>>>
>>>> Good day and I hope you are well.
>>>>
>>>>
>>>>
>>>> I am sending out this email so that we can plan our ICANN78.
>>>>
>>>>
>>>>
>>>> Kind regards,
>>>>
>>>> Benjamin
>>>>
>>>> _______________________________________________
>>> NCUC-EC mailing list
>>> NCUC-EC at lists.ncuc.org
>>> https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>>
>>
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