[NCUC-EC] Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023

Wed Jun 21 15:57:05 CEST 2023

Dear Olga,
Thank you for your response and I appreciate your question.

As I said the only reason behind the suggestion was because of proximity
perspective.

I agree that this trip is supposed to be officially yours. I believe we
need to revert to the roster to reset the rosters for the official NCUC EC
slots - so we do not have back and forth at every meeting.

There is a need to also get people to the meeting to work on policies.- our
community is demanding more individuals in the meeting supporting our PDPs.

We can have a quick Zoom call to agree on who to enlist for ICANN78
officially and tasks involved as required by the bylaws.

Kind regards,
Benjamin

On Wed, Jun 21, 2023 at 1:42 PM Olga Kyryliuk <olga_kyryliuk at ukr.net> wrote:

> Hi Ben and All!
>
> First of all, before we make a decision let’s clarify a couple of issues.
>
> What is the deadline to apply for CROP? Is application round still open
> for Hamburg meeting?
>
> If we decide to move ahead with me getting CROP funding, and not the EC
> funding slot, can you confirm that CROP slot will be mine or you will still
> make open call and say afterwards that you’d prefer a community member to
> use it? Because if this is a case I don’t think it’s fair, I haven’t been
> using travel slot for the last two meetings, with all rotation logic now is
> my turn. However, if we agree that I use CROP then I’m happy that we can
> secure two other EC members to attend.
>
> Best,
> Olga
>
>
> * 21 червня 2023 р. о 00:33:48,від "Benjamin Akinmoyeje"
> <benakin at gmail.com <benakin at gmail.com>>: *
>
> The reason I recommended Olga for the CROP funding is that she may be
> close to Hamburg and we may be able to easily supplement her travels but if
> that is not the case.
>
> All ECs planning to attend Hamburg may have to share their proposed
> activities at the meeting and we used that to select those who qualify for
> ICANN funding and the person suitable for CROP funding.
>
> This is also a good time to review the travel schedule so that we don't
> have to consistently be undecided about who is entitled to the travel slots.
>
> We have very limited time to decide on the official travel slots.
>
> Kind regards,
> Benjamin
>
>
>
> On Tue, Jun 20, 2023 at 9:43 PM Ken Herman <ken at kherman.com> wrote:
>
> Benjamin, I have no objection to your proposal.
>
>
>
> However, my understanding is that CROP is only very limited funding and
> not for the full time of the Annual Meeting. Perhaps there is some way that
> we can identify additional funding so that Olga can participate fully.
>
>
>
> Also, I suggest that we all work together to organize any additional
> events at the meeting. Along those lines, first we should clarify room
> selection, since that appeared to be an issue that was raised at the
> NCUC/NPOC meeting last week.
>
>
>
> Thanks
>
>
>
> Ken
>
>
>
> *From:* NCUC-EC <ncuc-ec-bounces at lists.ncuc.org> *On Behalf Of *Benjamin
> Akinmoyeje
> *Sent:* Tuesday, June 20, 2023 2:46 PM
> *To:* Mili <milisemlani at gmail.com>
> *Cc:* Exec. Comm <ncuc-ec at lists.ncuc.org>
> *Subject:* Re: [NCUC-EC] Fwd: REMINDER ICANN78 | Hamburg | Supported
> Travelers Database Due | Thursday, 22 June 2023
>
>
>
> Dear EC,
>
> In order to move this conversation forward, we need to enlist those who
> qualify to travel to the next meeting.
>
> We have three slots available for the EC including the chairs.
>
> And we have 4 ECs interested.
>
> Here is my recommendation - we have one of the ECs use the CROP funding
> and have the other three ECs use the official slots.
>
>
>
> Olga since you are in Europe - we have you take the CROP fy24 and work
> with Adam Peake to organize a side event for  NCUC  at ICANN 78.
>
>
>
> Mili and Ken can take the official NCUC EC slots.
>
>
>
> I like to know what you think of this suggestion.
>
>
>
>
>
> Kind regards,
>
> Benjamin
>
>
>
>
>
>
>
>
>
>
>
> On Thu, Jun 15, 2023 at 6:50 PM Mili <milisemlani at gmail.com> wrote:
>
> I am interested and will be available to attend ICANN Hamburg.
>
> --
>
> With gratitude
>
> Mili Semlani
>
> Journalist & Engagement Manager
>
> Founder @ Youth4IG <http://youth4ig.asia/>
>
> Instagram <https://www.instagram.com/theuntraveller/> | LinkedIn
> <https://www.linkedin.com/in/milisemlani/>
>
>
> On Jun 15, 2023, at 11:01, Olga Kyryliuk <olga_kyryliuk at ukr.net> wrote:
>
>  Hi Team,
>
>
>
> I believe it is also my turn for travel slot as I couldn’t attend previous
> two meetings. Given it is my region and my last meeting as EC rep I would
> definitely be interested to go.
>
>
>
> I hope the Washington meeting was productive and brought the desired
> results. Looking forward to your updates.
>
>
>
> Best,
>
> Olga
>
>
>
> *15 червня 2023 р. о 17:51:00,від "Ken Herman" <ken at kherman.com
> <ken at kherman.com>>: *
>
>
>
> Thanks Benjamin.
>
>
>
> I am certainly available and interested to attend ICANN78.
>
>
>
> Ken
>
>
>
> *From:* NCUC-EC <ncuc-ec-bounces at lists.ncuc.org> *On Behalf Of *Benjamin
> Akinmoyeje
> *Sent:* Thursday, June 15, 2023 11:43 AM
> *To:* Exec. Comm <ncuc-ec at lists.ncuc.org>
> *Subject:* [NCUC-EC] Fwd: REMINDER ICANN78 | Hamburg | Supported
> Travelers Database Due | Thursday, 22 June 2023
>
>
>
> Dear EC,
>
> Good day and I hope you are doing well.
>
> This is the time to enlist ECs going to ICANN78.
>
>
>
> Please indicate your preference to go to ICANN78.
>
> Kindly respond,
>
> Benjamin
>
> ---------- Forwarded message ---------
> From: *Terri Agnew* <terri.agnew at icann.org>
> Date: Thu, Jun 15, 2023 at 12:13 PM
> Subject: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due |
> Thursday, 22 June 2023
> To: julf at julf.com <julf at julf.com>, plommer at gmail.com <plommer at gmail.com>,
> benakin at gmail.com <benakin at gmail.com>, chair at rysg.info <chair at rysg.info>,
> aheineman at godaddy.com <aheineman at godaddy.com>, mcole at perkinscoie.com <
> mcole at perkinscoie.com>, lschulman at inta.org <lschulman at inta.org>,
> philippe.fouquart at orange.com <philippe.fouquart at orange.com>,
> sdemetriou at verisign.com <sdemetriou at verisign.com>, alan at donuts.email <
> alan at donuts.email>
> Cc: Brenda Brewer <brenda.brewer at icann.org>, gnso-secs at icann.org <
> gnso-secs at icann.org>, Zoe Bonython <secretariat at icannregistrars.org>,
> Andrea Glandon <andrea.glandon at icann.org>, Sue Schuler <
> secretariat at rysg.info>
>
>
>
> *REMINDER:  *Please submit your meeting database to gnso-secs at icann.org by
> *Thursday, 22 June 2023*
>
>
>
> Dear all,
>
>
>
> In order to service your travel needs for ICANN78 Hamburg in a timely
> fashion, please submit your meeting database to gnso-secs at icann.org by *Thursday,
> 22 June 2023*
>
>
>
>    - As a reminder, for the AGM meeting only, incoming Councilors get
>    funding, as well as the then-incumbent Councilors.
>
>
>
>  A timely response would be appreciated in view of visa issues and the
> OFAC review. The deadline for submissions is critical to allow for
> confirmed reservation numbers as required for visa and travel arrangements.
>
>  *TRAVEL BOOKING PROCESS*
>
>
>
> In order for Funded Travelers to start booking travel, they MUST complete
> Steps 1, 2, and 3.
>
>
>
> *WHO*
>
> *WHAT*
>
> 1
>
> Funded Traveler
>
> Register for meeting using the Funded Traveler Registration Link provided
> by ICANN Travel Support
>
> 2
>
> Funded Traveler
>
> Approved for Trade Regulations Review
>
> 3
>
> Funded Traveler
>
> Receive Travel Funding Confirmation Email from ICANN Travel Support
>
> 4
>
> *Funded Traveler*
>
> *Book Air Travel for meeting*
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>  *Approved dates of Arrival and Departure*
>
> *ARRIVAL DATE*
>
> *DEPARTURE DATE*
>
> *Friday,  20 October*
>
> *Friday, 27 October*
>
>
>
> For air, this must be booked using either via our online booking platform
> (Concur) or official travel agency (FCM). ICANN org does not allow
> self-booking
>
>
>
> Here is a short video: https://schedule.icann.org/bookingintro
> [schedule.icann.org]
> <https://urldefense.com/v3/__https:/schedule.icann.org/bookingintro__;!!PtGJab4!6pW1_pdlgZAWc4plnfVraHDns0K10hlcwttUG1zqaysd4w_HDu0y08J0oYf_hLGNbh5C576I-YmA6W8p2ai-bkNqjA$>  which
> may be helpful and explains the basic.
>
>
>
> Please note that when requesting travel support, in the interest of
> fairness and in light of budget restrictions we would like you to take the
> following into consideration:
>
>
>
> 1.               Respond timely to ICANN Travel regarding your upcoming
> travel and book by deadline given in email.
>
> 2.               If you require a visa to enter the country, please make
> sure to acquire your visa immediately. Please contact the ICANN travel
> team to let them know you will need a visa.
>
> 3.               *06 September 2023 (45 days before travel)* is the last
> day to submit additions/replacements.
>
> 4.               Requests past the deadline will be handled on a case by
> case basis by ICANN. All additional travelers added after the 90-day
> deadline are subject to availability, may NOT be placed in the same hotel
> as their funded traveler groups, and may not be able to attend due to visa
> issues.
>
> 5.               If possible please book direct travel requests. Detours
> and multi-stop trips are unfortunately not guaranteed.
>
> 6.               If travelers want to extend their stay this must be done
> at their own expense and should contact the hotel directly once the ICANN
> hotel confirmation has be sent to them.
>
> 7.               *Privately Booked Reservations*: ICANN will not refund
> or take over accommodations directly booked by the funded traveler. If a
> replacement has an existing hotel reservation, they will need to cancel
> their reservation and ICANN will not be able to take over their reservation.
>
>
>
> Reminder:
>
>    - GNSO supported traveler with a designated hotel accommodation
>    funding, a hotel room is automatically secured for you, please *DO NOT*
>    book your own hotel as it is un-reimbursable.
>    - All personal data provided to ICANN org in for purposes of providing
>    travel support for participants related to ICANN events will be processed
>    in accordance with the ICANN Privacy Policy [icann.org]
>    <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.
>    Should you have any questions or concerns about this Privacy Policy and our
>    privacy practices, you may contact us at privacy at icann.org.
>    - As a reminder, for the AGM meeting only, incoming Councilors get
>    funding, as well as the then-incumbent Councilors.
>
>
>
>  Many thanks for your cooperation!
>
>  Thank you.
>
>
>
> With kind regards,
>
> *Terri*
>
> *            ---*
>
> *Terri Agnew*
>
> Policy Operations Specialist (GNSO)
>
> Internet Corporation for Assigned Names and Numbers (ICANN)
>
> *Skype ID:*  terri.agnew.icann
>
>
>
> Find out more about the GNSO by visiting: https://learn.icann.org/
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=o7Auz997kA-HPv9PHJCjFVZw7Pgo8krw4MxfqCwBrIU&e=>
>
> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGNSO&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=kWw4fQPNjw2lVKy1UjTxS2F0BmjEAzaDFWNmsYywbmE&e=>
>
> Transcripts and recordings of GNSO Working Group and Council events are
> located on the GNSO Master Calendar
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_group-2Dactivities_calendar&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=-L6chFfv0OperrXHHpTF722WnH3FZIutn4cS16IvpOg&e=>
>
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