[NCUC-EC] Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023

Wed Jun 21 13:42:54 CEST 2023

Hi Ben and All!
First of all, before we make a decision let’s clarify a couple of issues.

What is the deadline to apply for CROP? Is application round still open for Hamburg meeting?

If we decide to move ahead with me getting CROP funding, and not the EC funding slot, can you confirm that CROP slot will be mine or you will still make open call and say afterwards that you’d prefer a community member to use it? Because if this is a case I don’t think it’s fair, I haven’t been using travel slot for the last two meetings, with all rotation logic now is my turn. However, if we agree that I use CROP then I’m happy that we can secure two other EC members to attend.

Best,
Olga

21 червня 2023 р. о 00:33:48,від "Benjamin Akinmoyeje" <benakin at gmail.com>:

The reason I recommended Olga for the CROP funding is that she may be close to Hamburg and we may be able to easily supplement her travels but if that is not the case.
All ECs planning to attend Hamburg may have to share their proposed activities at the meeting and we used that to select those who qualify for ICANN funding and the person suitable for CROP funding.

This is also a good time to review the travel schedule so that we don't have to consistently be undecided about who is entitled to the travel slots.

We have very limited time to decide on the official travel slots.

Kind regards,
Benjamin 

On Tue, Jun 20, 2023 at 9:43 PM Ken Herman <ken at kherman.com> wrote:
Benjamin, I have no objection to your proposal.

However, my understanding is that CROP is only very limited funding and not for the full time of the Annual Meeting. Perhaps there is some way that we can identify additional funding so that Olga can participate fully.

Also, I suggest that we all work together to organize any additional events at the meeting. Along those lines, first we should clarify room selection, since that appeared to be an issue that was raised at the NCUC/NPOC meeting last week.

Thanks

Ken

From: NCUC-EC <ncuc-ec-bounces at lists.ncuc.org> On Behalf Of Benjamin Akinmoyeje
Sent: Tuesday, June 20, 2023 2:46 PM
To: Mili <milisemlani at gmail.com>
Cc: Exec. Comm <ncuc-ec at lists.ncuc.org>
Subject: Re: [NCUC-EC] Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023

Dear EC,

In order to move this conversation forward, we need to enlist those who qualify to travel to the next meeting.
We have three slots available for the EC including the chairs.
And we have 4 ECs interested.
Here is my recommendation - we have one of the ECs use the CROP funding and have the other three ECs use the official slots.

Olga since you are in Europe - we have you take the CROP fy24 and work with Adam Peake to organize a side event for  NCUC  at ICANN 78.

Mili and Ken can take the official NCUC EC slots.

I like to know what you think of this suggestion.

Kind regards,
Benjamin 

On Thu, Jun 15, 2023 at 6:50 PM Mili <milisemlani at gmail.com> wrote:
I am interested and will be available to attend ICANN Hamburg. 

--
With gratitude
Mili Semlani
Journalist & Engagement Manager 
Founder @ Youth4IG
Instagram | LinkedIn

On Jun 15, 2023, at 11:01, Olga Kyryliuk <olga_kyryliuk at ukr.net> wrote:
 Hi Team,

I believe it is also my turn for travel slot as I couldn’t attend previous two meetings. Given it is my region and my last meeting as EC rep I would definitely be interested to go.

I hope the Washington meeting was productive and brought the desired results. Looking forward to your updates.

Best,
Olga

15 червня 2023 р. о 17:51:00,від "Ken Herman" <ken at kherman.com>:

Thanks Benjamin.

I am certainly available and interested to attend ICANN78.

Ken

From: NCUC-EC <ncuc-ec-bounces at lists.ncuc.org> On Behalf Of Benjamin Akinmoyeje
Sent: Thursday, June 15, 2023 11:43 AM
To: Exec. Comm <ncuc-ec at lists.ncuc.org>
Subject: [NCUC-EC] Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023

Dear EC,

Good day and I hope you are doing well.
This is the time to enlist ECs going to ICANN78.

Please indicate your preference to go to ICANN78. 
Kindly respond,
Benjamin 

---------- Forwarded message ---------
From: Terri Agnew <terri.agnew at icann.org>
Date: Thu, Jun 15, 2023 at 12:13 PM
Subject: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023
To: julf at julf.com <julf at julf.com>, plommer at gmail.com <plommer at gmail.com>, benakin at gmail.com <benakin at gmail.com>, chair at rysg.info <chair at rysg.info>, aheineman at godaddy.com <aheineman at godaddy.com>, mcole at perkinscoie.com <mcole at perkinscoie.com>, lschulman at inta.org <lschulman at inta.org>, philippe.fouquart at orange.com <philippe.fouquart at orange.com>, sdemetriou at verisign.com <sdemetriou at verisign.com>, alan at donuts.email <alan at donuts.email>
Cc: Brenda Brewer <brenda.brewer at icann.org>, gnso-secs at icann.org <gnso-secs at icann.org>, Zoe Bonython <secretariat at icannregistrars.org>, Andrea Glandon <andrea.glandon at icann.org>, Sue Schuler <secretariat at rysg.info>

REMINDER:  Please submit your meeting database to gnso-secs at icann.org by Thursday, 22 June 2023

Dear all,

In order to service your travel needs for ICANN78 Hamburg in a timely fashion, please submit your meeting database to gnso-secs at icann.org by Thursday, 22 June 2023

As a reminder, for the AGM meeting only, incoming Councilors get funding, as well as the then-incumbent Councilors.  

 A timely response would be appreciated in view of visa issues and the OFAC review. The deadline for submissions is critical to allow for confirmed reservation numbers as required for visa and travel arrangements.

 TRAVEL BOOKING PROCESS

In order for Funded Travelers to start booking travel, they MUST complete Steps 1, 2, and 3.

WHO

WHAT
1

Funded Traveler

Register for meeting using the Funded Traveler Registration Link provided by ICANN Travel Support
2

Funded Traveler

Approved for Trade Regulations Review
3

Funded Traveler

Receive Travel Funding Confirmation Email from ICANN Travel Support
4

Funded Traveler

Book Air Travel for meeting

 Approved dates of Arrival and Departure

ARRIVAL DATE

DEPARTURE DATE
Friday,  20 October

Friday, 27 October

For air, this must be booked using either via our online booking platform (Concur) or official travel agency (FCM). ICANN org does not allow self-booking

Here is a short video: https://schedule.icann.org/bookingintro [schedule.icann.org]  which may be helpful and explains the basic.

Please note that when requesting travel support, in the interest of fairness and in light of budget restrictions we would like you to take the following into consideration:

1.               Respond timely to ICANN Travel regarding your upcoming travel and book by deadline given in email.

2.               If you require a visa to enter the country, please make sure to acquire your visa immediately. Please contact the ICANN travel team to let them know you will need a visa.

3.               06 September 2023 (45 days before travel) is the last day to submit additions/replacements. 

4.               Requests past the deadline will be handled on a case by case basis by ICANN. All additional travelers added after the 90-day deadline are subject to availability, may NOT be placed in the same hotel as their funded traveler groups, and may not be able to attend due to visa issues.

5.               If possible please book direct travel requests. Detours and multi-stop trips are unfortunately not guaranteed.

6.               If travelers want to extend their stay this must be done at their own expense and should contact the hotel directly once the ICANN hotel confirmation has be sent to them.

7.               Privately Booked Reservations: ICANN will not refund or take over accommodations directly booked by the funded traveler. If a replacement has an existing hotel reservation, they will need to cancel their reservation and ICANN will not be able to take over their reservation.

Reminder:

GNSO supported traveler with a designated hotel accommodation funding, a hotel room is automatically secured for you, please DO NOT book your own hotel as it is un-reimbursable.  All personal data provided to ICANN org in for purposes of providing travel support for participants related to ICANN events will be processed in accordance with the ICANN Privacy Policy [icann.org].  Should you have any questions or concerns about this Privacy Policy and our privacy practices, you may contact us at privacy at icann.org.As a reminder, for the AGM meeting only, incoming Councilors get funding, as well as the then-incumbent Councilors.  

 Many thanks for your cooperation!

 Thank you.  

With kind regards,

Terri

            ---

Terri Agnew

Policy Operations Specialist (GNSO)

Internet Corporation for Assigned Names and Numbers (ICANN)

Skype ID:  terri.agnew.icann

Find out more about the GNSO by visiting: https://learn.icann.org/

Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO

Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar 

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