[NCUC-EC] Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023

[Benjamin Akinmoyeje]

Dear EC,
Good day and I hope you are doing well.
This is the time to enlist ECs going to ICANN78.

Please indicate your preference to go to ICANN78.
Kindly respond,
Benjamin

---------- Forwarded message ---------
From: Terri Agnew <terri.agnew at icann.org>
Date: Thu, Jun 15, 2023 at 12:13 PM
Subject: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due |
Thursday, 22 June 2023
To: julf at julf.com <julf at julf.com>, plommer at gmail.com <plommer at gmail.com>,
benakin at gmail.com <benakin at gmail.com>, chair at rysg.info <chair at rysg.info>,
aheineman at godaddy.com <aheineman at godaddy.com>, mcole at perkinscoie.com <
mcole at perkinscoie.com>, lschulman at inta.org <lschulman at inta.org>,
philippe.fouquart at orange.com <philippe.fouquart at orange.com>,
sdemetriou at verisign.com <sdemetriou at verisign.com>, alan at donuts.email
<alan at donuts.email>
Cc: Brenda Brewer <brenda.brewer at icann.org>, gnso-secs at icann.org <
gnso-secs at icann.org>, Zoe Bonython <secretariat at icannregistrars.org>,
Andrea Glandon <andrea.glandon at icann.org>, Sue Schuler <
secretariat at rysg.info>


*REMINDER:  *Please submit your meeting database to
gnso-secs at icann.org by *Thursday,
22 June 2023*



Dear all,



In order to service your travel needs for ICANN78 Hamburg in a timely
fashion, please submit your meeting database to gnso-secs at icann.org by
*Thursday,
22 June 2023*



   - As a reminder, for the AGM meeting only, incoming Councilors get
   funding, as well as the then-incumbent Councilors.



 A timely response would be appreciated in view of visa issues and the OFAC
review. The deadline for submissions is critical to allow for confirmed
reservation numbers as required for visa and travel arrangements.

 *TRAVEL BOOKING PROCESS*



In order for Funded Travelers to start booking travel, they MUST complete
Steps 1, 2, and 3.



*WHO*

*WHAT*

1

Funded Traveler

Register for meeting using the Funded Traveler Registration Link provided
by ICANN Travel Support

2

Funded Traveler

Approved for Trade Regulations Review

3

Funded Traveler

Receive Travel Funding Confirmation Email from ICANN Travel Support

4

*Funded Traveler*

*Book Air Travel for meeting*















 *Approved dates of Arrival and Departure*

*ARRIVAL DATE*

*DEPARTURE DATE*

*Friday,  20 October*

*Friday, 27 October*



For air, this must be booked using either via our online booking platform
(Concur) or official travel agency (FCM). ICANN org does not allow
self-booking



Here is a short video: https://schedule.icann.org/bookingintro
[schedule.icann.org]
<https://urldefense.com/v3/__https:/schedule.icann.org/bookingintro__;!!PtGJab4!6pW1_pdlgZAWc4plnfVraHDns0K10hlcwttUG1zqaysd4w_HDu0y08J0oYf_hLGNbh5C576I-YmA6W8p2ai-bkNqjA$>
  which may be helpful and explains the basic.



Please note that when requesting travel support, in the interest of
fairness and in light of budget restrictions we would like you to take the
following into consideration:



1.               Respond timely to ICANN Travel regarding your upcoming
travel and book by deadline given in email.

2.               If you require a visa to enter the country, please make
sure to acquire your visa immediately. Please contact the ICANN travel team
to let them know you will need a visa.

3.               *06 September 2023 (45 days before travel)* is the last
day to submit additions/replacements.

4.               Requests past the deadline will be handled on a case by
case basis by ICANN. All additional travelers added after the 90-day
deadline are subject to availability, may NOT be placed in the same hotel
as their funded traveler groups, and may not be able to attend due to visa
issues.

5.               If possible please book direct travel requests. Detours
and multi-stop trips are unfortunately not guaranteed.

6.               If travelers want to extend their stay this must be done
at their own expense and should contact the hotel directly once the ICANN
hotel confirmation has be sent to them.

7.               *Privately Booked Reservations*: ICANN will not refund or
take over accommodations directly booked by the funded traveler. If a
replacement has an existing hotel reservation, they will need to cancel
their reservation and ICANN will not be able to take over their reservation.



Reminder:

   - GNSO supported traveler with a designated hotel accommodation funding,
   a hotel room is automatically secured for you, please *DO NOT* book your
   own hotel as it is un-reimbursable.
   - All personal data provided to ICANN org in for purposes of providing
   travel support for participants related to ICANN events will be processed
   in accordance with the ICANN Privacy Policy [icann.org]
   <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.
   Should you have any questions or concerns about this Privacy Policy and our
   privacy practices, you may contact us at privacy at icann.org.
   - As a reminder, for the AGM meeting only, incoming Councilors get
   funding, as well as the then-incumbent Councilors.



 Many thanks for your cooperation!

 Thank you.



With kind regards,

*Terri*

*            ---*

*Terri Agnew*

Policy Operations Specialist (GNSO)

Internet Corporation for Assigned Names and Numbers (ICANN)

*Skype ID:*  terri.agnew.icann



Find out more about the GNSO by visiting: https://learn.icann.org/
<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=o7Auz997kA-HPv9PHJCjFVZw7Pgo8krw4MxfqCwBrIU&e=>

Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO
<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGNSO&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=kWw4fQPNjw2lVKy1UjTxS2F0BmjEAzaDFWNmsYywbmE&e=>

Transcripts and recordings of GNSO Working Group and Council events are
located on the GNSO Master Calendar
<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_group-2Dactivities_calendar&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=-L6chFfv0OperrXHHpTF722WnH3FZIutn4cS16IvpOg&e=>
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