[NCUC-EC] New NCUC Website Launch

[Hfaiedh Ines]

Hello Benjamin and colleagues

Can we have the invoice to get a better idea about the cost and services
provided.
I can t find it on my old emails.
I hope we can get the website isdue fixed soon.





On Fri, Jul 28, 2023, 10:51 Benjamin Akinmoyeje <benakin at gmail.com> wrote:

> Dear Ken,
> Thank you for your response, well appreciated.
>
> I have cc’d the ETeam members in this response.
>
> I will request a zoom meeting with help from Andrea for July 31st, 6pm
> UTC+3  as suggested by Olga.
>
> Also invite all parties which include the ECs, Tapani, David Morar and
> Amin.
>
> Kind regards,
> Benjamin
>
>
>
> On Fri, 28 Jul 2023 at 9:31 AM, Ken Herman <ken at kherman.com> wrote:
>
>> Olga and Benjamin.
>>
>>
>>
>> First, thank you, Olga, for overseeing the redevelopment of the NCUC web
>> site.
>>
>>
>>
>> Regarding the issue of the hosting, my opinion is to separate the web
>> site from the mailman application and place the web site at a new,
>> well-functioning server as proposed. The issue, then, is whether to use the
>> development hosting provider or someplace else. The alternative that comes
>> to mind is to align the NCUC technology with the other non-commercial
>> entities (NCSG and NPOC) would make sense, but I am not familiar with what
>> other technical activities are ongoing in those entities. Given that NCSG
>> has reactivated the e-team, that is a good place to start. Olga, if you can
>> interact with the e-team directly, that would be helpful. Depending on the
>> time of the meeting I could be available to join the discussion. The sooner
>> we do that the better, so perhaps you or Benjamin can initiate a call for a
>> meeting.
>>
>>
>>
>> Regarding the development invoice, I support effecting payment as soon as
>> possible. Once we get consent from the EC (which I do not see as a
>> problem), then Benjamin can initiate that process.
>>
>>
>>
>> Ken
>>
>>
>>
>> *From:* NCUC-EC <ncuc-ec-bounces at lists.ncuc.org> *On Behalf Of *Benjamin
>> Akinmoyeje
>> *Sent:* Friday, July 28, 2023 4:41 AM
>> *To:* Olga Kyryliuk <olga_kyryliuk at ukr.net>
>> *Cc:* Exec. Comm <ncuc-ec at lists.ncuc.org>
>> *Subject:* Re: [NCUC-EC] New NCUC Website Launch
>>
>>
>>
>> Dear Olga,
>>
>> Thank you for your response.
>>
>>
>>
>> I have been traveling and it’s a challenge keeping up with engagements
>> and emails.
>>
>>
>>
>> The eTeam consists of Tapani, David Morar, and Amin.
>>
>>
>>
>> Once the EC approves the payment of the funds.
>>
>>
>>
>> I will communicate the meeting times to the eTeam so you can discuss with
>> them directly.
>>
>>
>>
>> Kind regards,
>>
>> Benjamin
>>
>>
>>
>>
>>
>>
>>
>> On Wed, 26 Jul 2023 at 7:24 PM, Olga Kyryliuk <olga_kyryliuk at ukr.net>
>> wrote:
>>
>> Hi Ben!
>>
>>
>>
>> Essentially it is a simple decision on which hosting to operationalize a
>> website. Ideally, it was supposed to be a quick upload of new website on
>> current hosting but when I sent new website copy to Tapani it appeared that
>> our current hosting systems need to be upgraded to be compatible with
>> latest version of Wordpress used for website. And that’s where the process
>> got stuck.
>>
>>
>>
>> The only difference is that one option with new hosting provider can make
>> website up instantly and the other option with keeping on current hosting
>> will require additional efforts and time for Tapani to make necessary
>> upgrades in the system to ensure compatibility with the latest WP and
>> plugins, cos otherwise the moment when website crashes again is very close.
>> This is an EC decision, I don’t see much value in extending this
>> conversation to anyone else.
>>
>>
>>
>> So if you want a call, let’s make smth quick for 30 minutes max with EC
>> inviting Tapani who can explain what is the challenge on his side. I can
>> make it for a call on 31 July after 6 pm (Kyiv time, UTC+3), 3 August after
>> 4 pm and 5 August any time at the moment.
>>
>>
>>
>> Btw who is part of NCUC eTeam? It would be more practical to talk to
>> those people once decision on hosting is made and website is up and running
>> to handover to them all admin details needed to maintain the website. And
>> it would be very valuable to have someone in charge.
>>
>>
>>
>> Another issue that I would like us to finalize asap is payment for
>> website redesign in the amount of 1500$. Irrespective of how long this
>> conversation on hosting will last (even we could make this decision in few
>> minutes), the redesign was completed. You can see the result at
>> test.dukes.in.rs. The task I had was redesign and we used the latest
>> templates and plugins fixing a lot of mess and errors in old design.
>> Hosting incompatibility/upgrade is separate issue. Prolonging with payment
>> makes me feel very uncomfortable in front of the person who invested best
>> efforts and time in our website, which was ready two months ago.
>>
>>
>>
>> So, let’s start from approving the payment for redesign and speed up
>> hosting decision. For that can I kindly ask all EC members to respond to
>> this email at your earliest convenience to give your green light for
>> processing payment?
>>
>>
>>
>> On that, Ben, do you need invoice for making payment? Do we have any
>> template? How payments are processed?
>>
>>
>>
>> Best,
>>
>> Olga
>>
>>
>>
>>
>>
>> *26 липня 2023 р. о 14:19:13, від "Benjamin Akinmoyeje"
>> <benakin at gmail.com <benakin at gmail.com>>: *
>>
>>
>>
>> >
>>
>> Dear Olga,
>>
>>
>>
>> Good day to you and I hope you are doing well.
>>
>>
>>
>> Please do you have an opening in your appointment schedule to meet with
>> ECs and the NCUC eTeam to close this issue.
>>
>>
>>
>> Kind regards,
>>
>> Benjamin
>>
>>
>>
>> On Tue, 11 Jul 2023 at 10:27 PM, Benjamin Akinmoyeje <benakin at gmail.com>
>> wrote:
>>
>> Dear Olga,
>>
>> Thank you for this update. I must apologize that I was caught up with
>> things and I just read the mail now.
>>
>>
>>
>> Suddenly it makes sense what you were saying during the meeting, in
>> respect of making a decision.
>>
>>
>>
>> I will have to consult with Tapani and read up on the best approach to
>> take. My question to you is what option would you recommend for NCUC?
>>
>>
>>
>> I also would like other ECs to contribute to this conversation and we can
>> also try and get feedback from the community members or selected community
>> members to get some buy-in.
>>
>>
>>
>> Finally, it is in the purview of the ECs to approve the payment.
>>
>>
>>
>> Thank you for the enormous work you have put into this.
>>
>>
>>
>> Kind regards,
>>
>> Benjamin
>>
>>
>>
>> On Mon, Jul 10, 2023 at 4:33 PM Olga Kyryliuk <olga_kyryliuk at ukr.net>
>> wrote:
>>
>> Dear All!
>>
>>
>>
>> In anticipation of our today's meeting I want to share an update on
>> website redesign. The website itself has been ready a month ago but there
>> have been some questions around how to operationalize it that we've
>> discussed with Ben and Tapani. As time is passing, I would like us jointly
>> to take a final decision how to move forward and to finalize this task.
>>
>>
>>
>> The newly designed website is available at test.dukes.in.rs
>>
>>
>>
>> All content was transferred to the new website. I fixed some very obvious
>> outdated places. However, the website was not updated with new content for
>> the last few years. Therefore, I would suggest releasing the new website as
>> soon as possible and simultaneously start a call for volunteers (or as I
>> recall we already got some interest during the last two ICANN meetings) to
>> work on content. Another crucial point is to assign a dedicated person
>> as web admin to be in charge of website updates and upgrades, otherwise
>> this whole exercise with redesigning website will be pointless. Someone
>> needs to preserve a memory of what changes have been made and keep an eye
>> to timely upgrade plugins. This can be someone from EC or any community
>> member who is ready to dedicate at least few years to supporting NCUC with
>> this. It shouldn't be very time consuming but it is important that someone
>> takes care of this.
>>
>>
>>
>> Recently at EuroDIG, I had a chance to meet in person with Tapani and
>> Dusan Stojicevic, who helped us with website upgrade, and we came to a
>> conclusion that we have two options to move forward with operationalizing
>> newly designed website:
>>
>>
>>
>> 1. Buy new Virtual Private Server to locate new website
>>
>> NCUC's VPS is presently running Ubuntu 20.04, which only has php 7.4. The
>> new website was created  to run with latest PHP 8.1 or 8.2. If we do not
>> upgrade it’s just a matter of very short time until the website cracks down
>> again. So, consider efforts wasted. Upgrading current VPS is a bit
>> complicated as it also hosts NCUC mailing list that is using mailman.
>> Tapani said that mailman is using PHP 7.4, so it would be costly (or even
>> impossible) to upgrade mailman and website to new PHP versions. That is the
>> reason behind new VPS. And he said the price is 5 USD per month for another
>> VPS. It will also take some time to set up.
>>
>>
>>
>> 2. Divide hosting, keeping mailing list with Tapani and leaving website
>> with another hosting provider that currently has the test version. We can
>> make website live instantly. In this way we will also secure proper
>> compatibility with plugins. The price is 4320 RSD (Serbian dinar) with
>> VAT, without VAT 3600 RSD - around 36 USD per year.
>>
>>
>>
>> I leave it open for discussion but time- and technically-wise second
>> option is more preferable.
>>
>>
>>
>> On a different note, it would be good to proceed with the payment for
>> website redesign in the amount of 1,500 USD. Do we have any specific
>> invoice template or Dusan can submit it in any form? Do we need anything
>> else apart from invoice to process the payment?
>>
>>
>>
>> That has been indeed a lot of work as all content had to be transferred
>> manually, there have been a lot of errors, absolute links, and incompatible
>> plugins, which significantly complicated the process. This is why now when
>> technically things are fixed, I want us to take website support with proper
>> seriousness and dedicate efforts to its tech upgrade and contents update.
>>
>>
>>
>> Looking forward to hearing your opinions during our call!
>>
>>
>>
>> Best,
>>
>> Olga
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
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>>
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