[NCUC-EC] ICANN 77 Funded Traveler slots

[Mili Semlani]

Hi Benji
  We dont have to change any bylaws. We ONLY have to agree up on some basic
guidelines and processes for us to follow. Which is something we can
propose and gather consensus between the 6 of us on this email thread
itself.

here are my 2 cents to the proposal

*1. For the extra slots*
- To be used for the community only. But instead of an open call, we put
together a shortlist of the top 3 most active participants we have observed
in the last 6 months.
- We should use the funding to fly in someone from the furthest distance
possible to maximise the use of the fund and someone from a nearer time
zone can still virtually manage the timezone and attend the meeting
virtually
- It should not go to anyone who has received CROP, or any other funding
from NCUC/SG in the last 6 months to give a chance to people who haven't
attended in person

*2. For the extra slots*
- In addition to the policy here
https://www.ncuc.org/get-involved/travel-policy/, we should also buffer for
contingencies eg: If the funded member is unable to go (after confirmation
due to unforeseen circumstances like health, visa or securing any other
kind of funding) then, such slots should be opened back to the remaining EC
members (including the Chair's slot)
- In doing so, the EC member furthest away from the destination of the
meeting should be given the first preference again to maximise the use of
the fund and someone from a nearer time zone can still virtually manage the
timezone and attend the meeting virtually

*Feel free to add any more guidelines. And denote if you agree or disagree
with these.*
--
With gratitude
*Mili Semlani*
Community specialist
Instagram <https://www.instagram.com/theuntraveller/> | LinkedIn
<https://www.linkedin.com/in/milisemlani/>



On Wed, 8 Feb 2023 at 18:31, Benjamin Akinmoyeje <benakin at gmail.com> wrote:

> Dear Mili & ECs,
>
> Your recommendations are greatly appreciated. However are they
> achievable within the timeframe?
>
> I agree we should create the process, but there are guidelines in the
> Bylaws on how to change the process. Someone has to develop the draft and
> that should be happening already.
>
> The process of changing or creating a guideline may be too late for these
> selections.
>
> I agreed with your suggestions and I only pointed you to the existing
> travel policy.
>
> All I expect now is for us to agree on who are the two ECs going to
> ICANN77 by default, and my suggestion is
> Olga and Ines - with clear expectations or TOR developed for both
> ICANN-supported funded travel slots.
>
> In the case of the NCSG  travel slot one, we should consider another NCUC
> EC - and my immediate suggestion here will be Claudio since he just only
> got the CROP and hopefully, he can represent the NCSG appointee during the
> NCSG session (we develop clear expectations or TOR). If not we throw the
> slot open to the membership.
>
> Hence subsequent travel slot selections can follow as you have
> recommended... This is my take at this moment.
>
>
> Kind regards,
> Benjamin
>
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