[NCUC-EC] Fwd: REMINDER-ICANN75 | Kuala Lumpur- Supported Travelers/Contractor Travelers Database Due | Thursday, 16 June 2022

Fri Jun 10 10:33:54 CEST 2022

Hi Ben!

As I have to skip the upcoming meeting for obvious reasons I would be willing to attend AGM in September.

Best,
Olga

10 июня 2022, 06:27:04, от "Benjamin Akinmoyeje" < benakin at gmail.com >:

Dear ECs,
Good day to you and I hope you are doing well.
Please indicate your interest in attending the AGM. There are two slots for willing ECs.
It will be the final meeting for the current ECs and there will be two slots available

Please review the email below.

---------- Forwarded message ---------
From: Andrea Glandon <andrea.glandon at icann.org>
Date: Tue, Jun 7, 2022 at 3:09 PM
Subject: REMINDER-ICANN75 | Kuala Lumpur- Supported Travelers/Contractor Travelers Database Due | Thursday, 16 June 2022
To: benakin at gmail.com <benakin at gmail.com>
Cc: gnso-secs at icann.org <gnso-secs at icann.org>, Andrea Glandon <andrea.glandon at icann.org>

Hello!

Reminder that the travelers database for ICANN75 is due next week.

Thanks!

Kind Regards,

Andrea

From: Terri Agnew <terri.agnew at icann.org>
Date: Thursday, May 19, 2022 at 13:49
To: "benakin at gmail.com" <benakin at gmail.com>, Andrea Glandon <andrea.glandon at icann.org>
Cc: "gnso-secs at icann.org" <gnso-secs at icann.org>
Subject: ICANN75 | Kuala Lumpur- Supported Travelers/Contractor Travelers Database Due | Thursday, 16 June 2022

Dear all,

In order to service your travel needs for ICANN75 Kuala Lumpur in a timely fashion, please submit your ICANN75 Meeting database to gnso-secs at icann.org by Thursday, 16 June 2022 in order to be submitted by deadline of 17 June 2022.

As a reminder, for the AGM meeting only, incoming Councilors get funding, as well as the then-incumbent Councilors.

A timely response would be appreciated in view of visa issues and the OFAC review. The deadline for submissions is critical to allow for confirmed reservation numbers as required for visa and travel arrangements.

WHAT IS NEW FOR TRAVELERS

WAIVER. Funded Travelers are expected to sign an acknowledgement and waiver. This acknowledgement and waiver is built in the Registration for anyone that is registering for in-person participation. Funded Travelers will need to register using this specific link which will be sent on their “Travel Funding Confirmation Email.” Funded travelers are expected to comply with the acknowledgement and waiver. If they are unable or unwilling to agree to these terms, they are able to participate in the meeting remotely and their request to have travel funding will be provided to another person. ICANN org will provide more information about the specific support that will be offered to Funded Travelers in the case of emergencies or other non-standard situations. You can read the acknowledgment and waiver text with the attached document that can be shared with funded travelers.  

NOTE: The acknowledgement includes that Funded Travelers have read, understand, and agree to comply with the Community Travel Support Guidelines.

https://www.icann.org/en/system/files/files/community-travel-support-guidelines-01jul20-en.pdf 

TRAVEL ARRIVAL MEASURES. As with all international travel, all travelers have a responsibility to understand the entry and exit requirements of their travel and determine if they can meet those requirements before committing to the travel. Travelers may review specific travel requirements by visiting https://apply.joinsherpa.com/map [apply.joinsherpa.com] or their local government international traveler websites.  

CONCUR. During the pandemic, ICANN org used this opportunity to make some enhancements for our funded travelers experience. We are happy to announce that all funded travelers are now able to book their travel using Concur, an online travel booking tool. Previous booking options with a live person agent with FCM are still available to Funded Travelers. Instructions on how to book travel will be provided to funded travelers who are confirmed and eligible.  

Reminder:

GNSO supported traveler with a designated hotel accommodation funding, a hotel room is automatically secured for you, please DO NOT book your own hotel as it is un-reimbursable.  All personal data provided to ICANN org in for purposes of providing travel support for participants related to ICANN events will be processed in accordance with the ICANN Privacy Policy [icann.org].  Should you have any questions or concerns about this Privacy Policy and our privacy practices, you may contact us at privacy at icann.org. 

Please note that when requesting travel support, in the interest of fairness and in light of budget restrictions we would like you to take the following into consideration:

1.               Respond timely to ICANN Travel regarding your upcoming travel.

2.               If you require a visa to enter the country, please make sure to acquire your visa immediately. Please contact the ICANN travel team to let them know you will need a visa.

3.               Requests past the deadline will be handled on a case by case basis by ICANN. All additional travelers added after the 90-day deadline are subject to availability, may NOT be placed in the same hotel as their funded traveler groups, and may not be able to attend due to visa issues.

4.               If possible please book direct travel requests. Detours and multi-stop trips are unfortunately not guaranteed.

5.               Strictly limit your travel from your home to the ICANN meeting venue. 

6.               Approved date of arrival/departure for this meeting is ARRIVAL: 16 September 2022 and DEPARTURE: 23 September 2022

7.               If travelers want to extend their stay this must be done at their own expense and should contact the hotel directly once the ICANN hotel confirmation has be sent to them.

8.               Privately Booked Reservations: ICANN will not refund or take over accommodations directly booked by the funded traveler. If a replacement has an existing hotel reservation, they will need to cancel their reservation and ICANN will not be able to take over their reservation.   

 Many thanks for your cooperation!

 Thank you. 

With kind regards,

Terri

            ---

Terri Agnew

Policy Operations Specialist (GNSO)

Internet Corporation for Assigned Names and Numbers (ICANN)

Skype ID:  terri.agnew.icann

Find out more about the GNSO by visiting: https://learn.icann.org/

Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO

Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar 

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