[NCUC-EC] ICANN64 | Kobe - NCUC-EC Travelers application due Thursday, 08 November 2018

[Bruna Martins dos Santos]

Dear EC,

(cc'ing David and Antonella who I dont think were added to this list
already)

Staff needs NCUC to indicate who will be the GNSO Supported Travelers to
the Kobe meeting, this year they are taking the travelers information 120
days prior to the meeting (instead of the standard 90 days). Therefore, *I
have to inform staff on the NCUC EC funded travelers until november 8th*.

Please see below the procedures for EC funding allocation from our travel
policy and *send your application to the EC list until November 1st*.

Best,
-- 
*Bruna Martins dos Santos *

Skype ID: bruna.martinsantos
@boomartins



_______________________________________________________
Procedures for EC funding allocation

 – ICANN Meetings funding allocation for Executive Committee representatives

–  Executive Committee representatives travel support allocations

For each ICANN Meeting, the NCUC leadership team is allocated three travel
slots. One of these travel slots must be assigned to the NCUC Chair. The
remaining two travel slots, or a reallocation of the Chair’s travel slot if
he or she relinquishes it, will be assigned to representatives who fulfill
the following criteria:

The representative develops an activity plan that he or she will carry out
in the ICANN meeting. This plan must contain a detailed account of the
representative’s current engagement in ICANN activities, their plan of
engagement at the face-to-face meeting, and explain why and how their
physical presence in that meeting is important for achieving the NCUC’s
objectives and mission. The timeline for the submission of this application
will follow the procedure described in the NCUC Travel Support Policy
unless initiated sooner by the NCUC Chair at his or her discretion. The EC
travel funding allocation should precede NCUC travel support programme.

The representative must observe all criteria for eligibility as described
in the NCUC Travel policy session above, highlighting the participation on
NCSG and NCUC activities. In case of a tie between applicants, the Chair
will ask representatives to make reasonable efforts to find an alternative
source of funding. Evidence must be provided to the Chair of these
attempts. If a representative seeks alternative funding but is declined or
rejected, this will not be held against them. Representatives who make no
reasonable efforts to find alternative funding will receive lower priority
for NCUC resources than those who make reasonable efforts;

Where there are more candidates for a slot than there are slots available,
the regional designation of the EC representative may be a factor weighing
in its allocation. The EC representative must send a detailed action plan
outlining their plans for inreach/outreach of membership within their
region;

As described in Eligibility criteria, EC who have received travel support
for the previous meeting cannot apply again.

In receiving funding for a meeting, travellers agree to write daily reports
during the meeting to update the membership on the proceedings. At his or
her discretion, the NCUC Chair may choose to publish these reports as a
blog post, or may request that the representative convert their report into
a blog post.If a representative receives support, and does not meet their
commitments as outlined above, they will be ineligible to receive further
NCUC resources.

References:
* NCUC Operating Procedures:
https://www.ncuc.org/wp-content/uploads/2017/09/NCUC-Operating-Procedures-Sept-2017.pdf
(Noting item III Travel support selection and VI Outreach and VII Funding)

*NCUC Bylaws (Esp. Item XI.A on Transparency): https://www.ncuc.org/bylaws/
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