[NCUC-EC] Fwd: REMINDER: URGENT: ICANN63 | Barcelona - Supported Travelers/Contractor Travelers Database Due // 18 July 2018

[Renata Aquino Ribeiro]

Dear EC

Is anyone going to Barcelona?


---------- Forwarded message ----------
From: Terri Agnew <terri.agnew at icann.org>
Date: Wed, Jul 11, 2018 at 10:43 AM
Subject: REMINDER:  URGENT: ICANN63 | Barcelona - Supported
Travelers/Contractor Travelers Database Due // 18 July 2018
To: "raquino at gmail.com" <raquino at gmail.com>, "chair at ncuc.org"
<chair at ncuc.org>, Maryam Bakoshi <maryam.bakoshi at icann.org>
Cc: "gnso-secs at icann.org" <gnso-secs at icann.org>


Dear all,



In order to service your travel needs for ICANN63 in Barcelona in a
timely fashion, please submit your ICANN63 Meeting database to
gnso-secs at icann.org by Wednesday, 18 July 2018.

A timely response would be appreciated in view of visa issues and the
OFAC review. The deadline for submissions is critical to allow for
confirmed reservation numbers as required for visa and travel
arrangements.

Please note that if you are a GNSO supported traveler with a
designated hotel accommodation funding, a hotel room is automatically
secured for you, please DO NOT book your own hotel as it is
un-reimbursable.

Please note that when requesting travel support, in the interest of
fairness and in light of budget restrictions we would like you to take
the following into consideration:



1.               Respond timely to ICANN Travel regarding your
upcoming travel to Barcelona.

2.               If you require a visa to enter the country, please
make sure to acquire your visa immediately. Please contact the ICANN
travel team to let them know you will need a visa.

3.               Requests past the deadline will be handled on a case
by case basis by ICANN. All additional travelers added after the
90-day deadline are subject to availability, may NOT be placed in the
same hotel as their funded traveler groups, and may not be able to
attend due to visa issues.

4.               If possible please book direct travel requests.
Detours and multi-stop trips are unfortunately not guaranteed.

5.               Strictly limit your travel from your home to the
ICANN meeting venue.

6.               Approved date of arrival/departure for this meeting
is Friday, 19 October – Friday, 26 October 2018.

7.               If travelers want to extend their stay this must be
done at their own expense and should contact the hotel directly once
the ICANN hotel confirmation has be sent to them.

8.               Privately Booked Reservations: ICANN will not refund
or take over accommodations directly booked by the funded traveler. If
a replacement has an existing hotel reservation, they will need to
cancel their reservation and ICANN will not be able to take over their
reservation.



 Many thanks for your cooperation!



With kind regards,

Terri

            ---

Terri Agnew

Operations Support - GNSO Lead Administrator

Internet Corporation for Assigned Names and Numbers (ICANN)

Email:  terri.agnew at icann.org

Skype ID:  terri.agnew.icann



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