[NCUC-EC] CROP update from staff

[Michael Karanicolas]

Thanks very much for forwarding that on.

I would suggest that you go back to them and let them know about the
specific timeframe for a CROP call in our bylaws, and ask if there is
flexibility on that end, since in practical terms their schedule makes
it impossible to issue the call.

I know we haven't decided on a CROP call yet, but would be good for us
to make that decision ourselves, rather than having our hands forced
by the timeframes.

Best,

Michael
On Thu, Aug 30, 2018 at 3:08 PM Bruna Martins dos Santos
<bruna.mrtns at gmail.com> wrote:
>
> Dear all,
>
> Update on the CROP allocation for ICANN63. In the end the 6 weeks before the Meeting wont work for this specific case.
>
> Best,
> B.
>
>
> ---------- Forwarded message ---------
> From: Mary Wong <mary.wong at icann.org>
> Date: qui, 30 de ago de 2018 15:03
> Subject: PLEASE READ: CROP update
> To: Olivier MJ Crépin-Leblond <ocl at gih.com>, Joan Kerr <joankerr at fbsc.org>, Bruna Martins dos Santos <bruna.mrtns at gmail.com>, Selli, Claudia <cs574w at intl.att.com>, Brian Winterfeldt <Brian at winterfeldt.law>, Wolf-Ulrich.Knoben <wolf-ulrich.knoben at t-online.de>
> Cc: crop-staff at icann.org <crop-staff at icann.org>
>
>
> Dear community leaders,
>
>
>
> Based on each of your group’s FY19 outreach plans, staff believes that EURALO, NPOC, NCUC, BC, IPC and perhaps ISPCPC intend to use one CROP slot to fund a member to the ICANN63 meeting in Barcelona. Due to the new CROP guidelines for FY19 and the need for some groups to modify the draft outreach plans that were submitted, we know there has been little time for you to confirm your nominee for that travel slot.
>
>
>
> CROP staff has consulted with our colleagues in Constituency Travel to see if there is anything that can be done to help you manage this situation. We are pleased to report that, while we still need you to submit the name of a proposed traveler by the due date in accordance with the CROP guidelines (which I believe is 31 August, or tomorrow, for ICANN63), Constituency Travel will hold off making any plans or bookings for almost one week. This means that each group will have up to next Thursday, 6 September, to confirm whether that person is indeed the traveler using CROP funding for ICANN63 or if someone else or no one will be using the slot. Please note that this does not constitute an exception to the CROP rule of the minimum required six weeks’ notice, but is an accommodation that we have been able to work out due to the special circumstance of the new CROP guidelines and the subsequent concurrence timeframe.
>
>
>
> Please note that you will still have to fill out the Trip Proposal form for that person by tomorrow using the CROP wiki form. If we may, we advise that as far as possible you take into account the question whether or not your intended traveler may encounter issues with travel if their travel is booked later (as will be the case by pushing out the date to next week). We therefore encourage you to confirm your intended traveler (if any) as soon as possible before next Thursday, and if you have a confirmed name by tomorrow that will be best.
>
>
> Thank you! We hope this is helpful.
>
>
>
> Best regards,
>
>
>
> Mary & the CROP team
>
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