[NCUC-EC] Fwd: Funding civil society day before IGF

[Renata Aquino Ribeiro]

Hi everyone

Thanks Farzi and know we are always grateful for your availability to
continue advising us.

About the treasure report, I think this is one more thing we can
certainly deal once we pass IGF.

Thanks,

Renata



On Mon, Nov 27, 2017 at 4:04 PM, farzaneh badii
<farzaneh.badii at gmail.com> wrote:
> Michael,
>
> funding IGF travel is something relatively new. There is no set budget. I
> first requested to allocate budget for it when I was EC of Europe and then
> kind of carried on the tradition. You could come up with rules but I really
> don't recommend it. EC might see IGF not a relevant space next year and
> decide not to allocate money. We can't have rules and procedures for every
> funding request a lightweight operating procedure + using EC common sense
> would be enough. So yes it is simple and it should be kept simple. that's
> just an advice.
>
> As to the confusion and constantly expressing it, I think you should
> definitely work on making this better as much as you can but please note
> that expressing confusion on its own does not really mean things have not
> been clear, perhaps they are not organized to your liking. You came into the
> EC I think in the middle of the year so you did not receive treasurer
> report.   NCUC financial situation periodically  has been clarified by the
> treasurer, if you need an update or more information, contact our treasurer
> professor Mueller. If you want a report on the itemized expenditure, then
> perhaps you could work with Milton and Maryam to provide that. We also set a
> rule that the treasurer has to report every six months, it is timely for him
> to send you another report. so make sure you ask for one.
>
>  I have filled in the transition document with what I thought was important.
> I will leave the rest to your new, committed and brilliant chair and wish
> her and all of you luck.  I will be at your disposal should you need help
> with anything, upon request.
>
>
>
>
>
>
>
>
>
> Farzaneh
>
> On Mon, Nov 27, 2017 at 1:18 PM, Michael Karanicolas
> <mkaranicolas at gmail.com> wrote:
>>
>> Thanks for your responses Farzi. Unfortunately, it's not nearly as
>> simple as you imply. If it were, people wouldn't be constantly
>> expressing confusion about how this works, and how much money is
>> available. The operating procedures only deal with these issues in the
>> most general terms and, of course, they don't provide information
>> about our current financial situation, as has been requested. I drew
>> up a Google doc which we can use to track these allocations going
>> forward (would appreciate any help if I'm missing entries under "ICANN
>> related mission support"):
>>
>> https://docs.google.com/spreadsheets/d/1lYh6heUH20a6wKiN8yFjb9AtnR5SEt11UkiOfXKA7tA/edit?usp=sharing
>>
>> The information you've provided here is very helpful, but I'm still a
>> bit confused as to how this relates to the original budget request for
>> IGF. I guess in the absence of an allocated budget, this means funds
>> for outreach would come out of our general reserves?
>>
>> On Mon, Nov 27, 2017 at 12:05 PM, farzaneh badii
>> <farzaneh.badii at gmail.com> wrote:
>> > I believe we have discussed and responded to these questions, but I will
>> > repeat this for the new members of EC.  I do urge you to read the
>> > operating
>> > procedures, and do a bit of research on how ICANN functions and read our
>> > travel policy, now back to the questions:
>> >
>> >  What level of funding do we have available to disburse now, and in
>> > what baskets (CROP, general support, etc.)
>> >
>> > As I said, and as is in the operating procedures each year NCUC receives
>> > CROP (there has to be a request submitted). This CROP comes as either
>> > CROP
>> > for event and Crop for outreach travel. This year we will have 5 slots
>> > for
>> > travel. nothing been assigned The rules about CROP has been distributed
>> > by
>> > me and Renata on this list. It is also clear how many is available.
>> > These
>> > rules are set by ICANN staff.
>> >
>> >
>> > - What commitments of funding have we approved going forward, if any?
>> >
>> > NCUC each year provides funding for traveling for up to 4000 USD each
>> > meeting. Sometimes we do not use our own funding because an ICANN travel
>> > slot might become available if a funded traveler cannot make it or has
>> > access to other source of funding.  For outreach, as will be explained
>> > below, there is no set budget.
>> >
>> > Also please read this part of the travel policy:
>> >
>> > ICANN-Related Meetings
>> >
>> > At times it may be in NCUC’s interest to be represented at other
>> > meetings
>> > where important GNSO/ICANN matters will be discussed. Generally, such
>> > meetings would be held by GNSO or cross-community working groups, but on
>> > an
>> > exceptional basis, they could be organizationally separate events.
>> >
>> > NCUC can make available up to US $5,000 per calendar year to facilitate
>> > participation in such meetings. A member may receive support of up to US
>> > $1,000. Covered travel costs include conference-related airfare, visas
>> > or
>> > related fees, lodging, and airport taxis. If the actual cost of these
>> > items
>> > is greater than $1,000 the member will be responsible for the
>> > difference.
>> > NCUC cannot provide a per diem or cover other expenses.
>> >
>> >
>> > - What is our fiscal year - when will these funds be replenished, and
>> > to what level?
>> >
>> > For travel, as you see from the travel policy, we have a per calendar
>> > year
>> > budget. As to NCUC funds for outreach and activities similar to that, we
>> > don't really have allocated budget, we decide case by case. And each
>> > year we
>> > get certain amount of money from PIR (treasurer reports on that). We
>> > decided
>> > not to allocate a certain budget that makes us spend it nor restrict
>> > action
>> > (this was discussed with the previous EC and agreed upon) if an
>> > opportunity
>> > comes a long that is in favor of NCUC to use its funds. But we did put a
>> > cautious, voluntary cap for EC to consider (500 USD or less). All this
>> > said,
>> > approving a set budget for outreach  is possible if the EC decides to
>> > take
>> > such actions.
>> >
>> > I would also call your attention to operating procedures section VII:
>> >
>> > VII. Funding
>> > 1. NCUC funds its activities through two sources: ICANN funds and NCUC
>> > funds.
>> > ICANN funds are typically available on a pilot and/or ad hoc basis. It
>> > is
>> > not
>> > clear if each year a support program will continue or not. As of July
>> > 2017,
>> > the
>> > ICANN sourced funding opportunities available for the NCUC are:
>> > Community
>> > Regional Outreach Program, funding through the Global Stakeholder
>> > Engagement team, as well as approved funding of supplementary budget
>> > requests. NCUC funding opportunities include travel support for ICANN
>> > meetings, as well as funding for external related meetings.
>> > 2. Funding Transparency: The NCUC does not have a set budget for
>> > outreach.
>> > Requests will be considered on a first-come, first-served basis, and the
>> > EC
>> > shall provide a rationale as to why it funds or does not fund any
>> > portion of
>> > a
>> > request.
>> >
>> >
>> > Farzaneh
>> >
>> > On Mon, Nov 27, 2017 at 9:51 AM, Michael Karanicolas
>> > <mkaranicolas at gmail.com> wrote:
>> >>
>> >> I strongly agree with Elsa on this. It's been a subject of confusion
>> >> for me since I joined the EC. I believe we discussed this briefly back
>> >> in Abu Dhabi, which helped to clear up my understanding of the money
>> >> we have access to (to a certain degree...), but it's very difficult to
>> >> process these requests without a proper understanding of the budget we
>> >> have remaining, and the timeline under which we need to spend it.
>> >>
>> >> As a solution, I'd suggest a shared Google doc listing what we have
>> >> available, that we can just update with each funding approval. I'd be
>> >> happy to draw that up, if someone can provide me the following
>> >> information:
>> >>
>> >> - What level of funding do we have available to disburse now, and in
>> >> what baskets (CROP, general support, etc.)
>> >> - What commitments of funding have we approved going forward, if any?
>> >> - What is our fiscal year - when will these funds be replenished, and
>> >> to what level?
>> >>
>> >> Thanks,
>> >>
>> >> Michael
>> >>
>> >>
>> >>
>> >> On Mon, Nov 27, 2017 at 7:44 AM, Elsa S <elsa.saade at gmail.com> wrote:
>> >>
>> >> > On a more general note, does NCUC have a tracing of the money spent
>> >> > throughout the year and how much budget we still have, and for how
>> >> > long?
>> >> > I'm
>> >> > asking because It would be hasty to give feedback without having had
>> >> > a
>> >> > general idea of where we stand at the moment in terms of our budget
>> >> > as
>> >> > NCUC.
>> >> > If anyone has more info on this or where I could find this
>> >> > information,
>> >> > sharing would be very much appreciated.
>> >> _______________________________________________
>> >> NCUC-EC mailing list
>> >> NCUC-EC at lists.ncuc.org
>> >> https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>> >
>> >
>
>
>
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